Quick Reference Guide: Banner XE Faculty Grade Entry

Transcription

1 Entering Midterm or Final Grades Directly into Banner Go to grading.utoledo.edu Enter your UTAD user name and password, and then sign in. Only your courses that are open for grading will be displayed. Select the Midterm Grades or Final Grades tab. Select the course by clicking on it. Review the Course Details tab on the right. Select a student from the Enter Grades section of the page. Review information in the Student Details tab on the right. Enter grade for selected student and if appropriate, enter Last Attend Date. Save the changes at bottom of screen. It is recommended to save frequently to ensure that grades are officially recorded. 1

2 Exporting Class Rosters to a Spreadsheet Class rosters can be exported into a spreadsheet from Banner XE Faculty Grade Entry as well as from the myut portal. To export a class roster from Banner XE Faculty Grade Entry: Select the Midterm Grades or Final Grades tab, then select a course from the list of gradable courses. Select the Export Grades Template option from the Tools menu on the top right of screen. Select the export file type as Excel (.xls or.xlsx) then click the Export button. Open the file in Excel. The default file name uses the term code, subject, course number, section number, and Template. Review the data. The file is read-only. You can use Save As and rename the file to edit. DO NOT change the student ID. To export a class roster from the myut portal: Select the Summary Class List in the Teaching Toolkit section on the Faculty & Advisor tab. At the bottom of the Summary Class List, click and hold the left mouse button just to the left of where you wish to begin copying information. Still holding the left mouse button, drag up until all the desired information is highlighted. To copy, either right-click the highlighted area and choose Copy, or press CTRL+C With an Excel session open, go to the desired beginning cell and either right-click and choose Paste, or press CTRL+V Format the information by expanding columns and/or deleting undesired columns. For more specific instructions on exporting rosters, use this link on the Registrar s website under Faculty & Staff Resources: 2

3 Importing Grades from a Spreadsheet Class rosters can be imported from a spreadsheet into Banner XE Faculty Grade Entry. Access the Midterm or Final Grades section of the page. Select a course so that the class roster is displayed in the Enter Grades section. Select the Import options from the Tools menu on the top right of the screen. Browse for a file to import by clicking Choose File, then select the file and click Open. Make sure that your spreadsheet has a column for Last Date of Participation. Select Next, then preview the file. The My spreadsheet has headers indicator is checked by default. If there are no headers, uncheck the indicator. 3

4 Columns are sortable. The arrows in the headers can be used to sort as needed. Use the Go Back button if you need to choose a different file. Use the Cancel button to stop the process. Click Next. Use the pull-down lists to map the spreadsheet columns to the application columns. The Student ID and either Midterm Grade or Final Grade must be mapped for the Next button to be activated. Last Attend Date should be mapped to the column containing Last Date of Participation in your spreadsheet. Click Next to import the data. 4

5 Review the data summary to see the data that will be imported, and then click the Import button. The summary lists the numbers of records that will be imported and the number of errors for records that will not be imported. Use the Go Back button to remap the columns or view the import summary. Use the Download the Validation Report link to view an Excel spreadsheet with the error details by record. You can save the validation report and download it to your desktop. Then you can correct errors, save the document, and start the import process again, if needed. After importing grades, the information in the Course Details area is updated and provides information as to the number of grades (Midterm or Final) that are yet to be entered. The bar under the Grading Status will be completely green when all of the grades have been entered. 5