KCTCS Facilities Support Services and Capital Projects

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1 KCTCS Facilities Support Services and Capital Projects Responsible for the management of KCTCS facilities, equipment, and property, the mission of KCTCS Facilities Support Services and Capital Projects is to provide leadership and service to support and guide KCTCS goals, promoting accessible, sustainable, safe, and healthy learning and work environments across the Commonwealth. To achieve its mission, Facilities Support Services and Capital Projects has arranged its responsibilities around seven core functions: Capital Projects. Energy Management. Facilities Maintenance. Asset Management. Sustainability. Emergency Services. Environmental Health and Safety. A brief overview of each function follows: Capital Projects A Capital Project is defined as any capital construction item, or any combination of capital construction items necessary to make a building or utility installation complete, estimated to cost $1,000,000 or more. Capital Projects staff collaborate and provide leadership around capital construction projects, including master planning, to ensure projects are accurately programmed, creatively and sustainably designed and constructed, and timely scheduled to ensure efficient operations that meet or exceed occupants expectations. Capital Projects staff guide KCTCS long range capital construction plan development, including sustainability and energy reduction initiatives, and coordinate facility construction and project budgets. The development of six-year capital plans falls under the leadership of Capital Projects staff. KCTCS capital construction projects are administered by the Kentucky Finance and Administration Cabinet on behalf of KCTCS. Finance Cabinet project managers assist in the programming, planning, design, and construction of capital projects and manage the capital budgets. In the biennium, KCTCS had one state-funded capital construction project: a $24 million, 75,000 gross square foot Advanced Manufacturing Facility at Bluegrass Community and Technical College s Georgetown location. KCTCS current physical plant totals approximately 8.2 million gross square feet. During the 2014 Regular Session of the Kentucky General Assembly, the KCTCS BuildSmart Initiative was approved. Building a skilled, educated workforce is a goal of the BuildSmart

2 Initiative, which authorizes funding for the top capital project at each KCTCS college, as requested by the president of each college. The total scope of the KCTCS BuildSmart public-private partnership initiative is $194 million for the 16 capital projects, including: $172 million for new construction projects. $16 million for renovation projects. $6 million planning and design projects. Agency bonds are being issued to pay for 75 percent of the total project scope (i.e., $145.5 million in agency bonds). The remaining 25 percent ($48.5 million) was raised by the KCTCS colleges from private and other funds. The projects are listed in the Capital Projects Summary table below. Kentucky Community & Technical College System BuildSmart Initiative Project Bond Agency Total College Title Funds Funds Authorization Ashland Renovate Main Building - College Drive $7,500,000 $2,500,000 $10,000,000 Big Sandy Expansion of Pikeville Campus 1,500, ,000 2,000,000 Bluegrass Newtown Campus Expansion 18,000,000 6,000,000 24,000,000 Elizabethtown Renovate Owen Classroom Building 750, ,000 1,000,000 Gateway Construct Urban Campus 11,250,000 3,750,000 15,000,000 Hazard Construct Community Intergenerational 1,500, ,000 2,000,000 Center Lees Campus Henderson Renovate Campus Wide Facilities 3,750,000 1,250,000 5,000,000 Hopkinsville Construct Agriculture Health & Career 11,250,000 3,750,000 15,000,000 Technology Center, Phase I Jefferson Construct Carrollton Campus, Phase I 12,000,000 4,000,000 16,000,000 Madisonville Construct Postsecondary Ed Center 15,000,000 5,000,000 20,000,000 Maysville Construct MCTC/MoSU Postsecondary 21,000,000 7,000,000 28,000,000 Center of Excellence, Phase I Owensboro Construct Advanced Technology 9,000,000 3,000,000 12,000,000 Center, Phase II Somerset Construct Arts and Humanities 1,500, ,000 2,000,000 Building - North Southcentral Construct Instructional Complex 16,500,000 5,500,000 22,000,000 Southeast KY Construct Education Alliance Center 7,500,000 2,500,000 10,000,000 Middlesboro Campus West KY Construct 2D Arts School, Phase I 7,500,000 2,500,000 10,000,000 Totals $145,500,000 $48,500,000 $194,000,000

3 Energy Management KCTCS is committed to energy efficiency and effectiveness and has long been a proponent of energy conservation. As such, energy efficiency strategies that result in healthy work and learning environments, energy management, and energy efficiency controls are being implemented. Examples include: Participating in the White House/U.S. Department of Energy Better Buildings Challenge. Ongoing implementation of the Commonwealth Energy Management Control System (CEMCS). Purchasing ENERGY STAR certified products in areas for which such ratings exist. Committing to reduce energy consumption across KCTCS-20 percent by Purchasing or producing of a portion of the colleges electricity consumption from renewable sources. One primary energy efficiency initiative has been the implementation of Guaranteed Energy Savings Performance Contracts (ESPC) across KCTCS to reduce costs and make needed building improvements. Energy efficient improvements implemented through ESPCs generate guaranteed energy and utility cost savings which, in turn, are used to finance the improvements over an appropriate term (usually 10 to 12 years). The results, which are realized without KCTCS capital dollar expenditure, include facilities that are more efficient, more environmentally conducive to effective learning or working, and equipped with improved building systems. After the ESPC projects are paid off, the college maintains the utility cost savings for other college needs. In 2004, KCTCS became the second public postsecondary education institution to participate in this program and pursued a 5-phase approach to implement ESPCs across KCTCS. When the collective ESPC projects are completed at all KCTCS colleges, KCTCS will have saved an estimated $27 million (or $2.2 million annually) and reduced total energy consumption by 17 percent along with a 26 percent reduction of water and sewer consumption. Already, KCTCS has saved more than the annual guarantee, realizing savings approaching $7.0 million. Facilities Maintenance Facilities Maintenance staff provide support and guidance for the ongoing maintenance of KCTCS facilities. The staff team work with KCTCS college, local, state, federal, and business and industry stakeholders to enhance the sustainability of the KCTCS infrastructure and safeguard the aesthetic and usefulness of KCTCS facilities. The work includes (but is not limited to): Implementing a comprehensive Facility Inspection Program annually as prescribed by the Council on Postsecondary Education (CPE). Developing maintenance plans and budgets to remediate building deficiencies. Providing technical assistance to KCTCS colleges in facility programming and renovation. Administering capital maintenance projects across KCTCS. In addition, Facilities Maintenance staff identify and prioritize facility needs and work to resolve facility maintenance matters across KCTCS, providing technical assistance and direction toward issue resolution. The staff oversee Mechanical Maintenance Contracts for KCTCS colleges and work with Kentucky Finance and Administration Cabinet project managers in programming, planning, design, and construction of capital maintenance projects. Facilities Maintenance staff also assist with identification of training needs related to maintenance.

4 Asset Management Asset Management staff support the value and recognition of KCTCS by: Safeguarding KCTCS records and other assets. Acquiring and leasing property to ensure accessibility to KCTCS services. Conducting audits of KCTCS assets and maintaining a list of KCTCS assets. Disposing of surplus property. Obtaining appropriate insurance for KCTCS real property (such as facilities and vehicles) and services. Providing required asset management reports annually to CPE. More specifically, Asset Management staff oversee real property, including real property leasing and property acquisition management, across KCTCS in compliance with state statutes. A computerized asset inventory system is maintained by Asset Management staff. Disposal of surplus property and the purchase, inventory, and disposal of KCTCS vehicles also are responsibilities of Asset Management staff. Staff serve as the KCTCS Records Retention Officer, collaborating with the Kentucky Department of Libraries and Archives regarding the archival, storage, and disposal of KCTCS official files and records. Sustainability Sustainability staff are leading KCTCS to become a model of sustainability in the Commonwealth and the nation, providing green plus leadership via the KCTCS Green+ Sustainability Initiative to preserve and enhance Kentucky s unique ecosystem. Special focus is given to efficiency and effectiveness opportunities and protecting Kentucky s natural resources and environment. In addition, Sustainability staff plan and coordinate the development and administration of sustainability and energy reduction initiatives for both new construction and existing facilities, developing long range sustainability plans for the System Office and the 16 KCTCS colleges and tracking the KCTCS carbon footprint and greenhouse gas emissions. Sustainability staff also provide support, assistance, and direction in developing long range campus plans, including the six year capital plan, as well as support and assist faculty, staff, and students seeking to incorporate sustainability into curriculum, student activities, professional development, and the office. The definition of sustainability adopted by KCTCS is similar to the 1987 definition found in the United Nations Brundtland Report, which defines sustainable development as meeting today s needs without compromising the ability of future generations to meet their own needs. The definition involves balancing the triple bottom line of sustainability, balancing social, environmental, and economic needs and decisions to achieve a sustainable balance that leaves no negative impact on future generations. For KCTCS, sustainability s triple bottom line is managing the organization s mission in terms of economic performance, social/ethical performance, and environmental performance to obtain sustainable communities inside, across, and outside of KCTCS with an eye toward future generations. Emergency Services Emergency Services staff are dedicated to developing a disaster-resistant community and technical college system. The staff s mission is to protect KCTCS by facilitating the coordination and integration of activities necessary to build and improve KCTCS ability to mitigate against, prepare for, respond to, continue operations during, and recover from natural disasters, acts of terrorism, or other human-caused crises or disasters. Emergency Services staff are charged with

5 creating the framework within which KCTCS can reduce vulnerability and sensitivity to hazards and cope with crises and disasters. To achieve both the charge and Emergency Services mission, staff: Employ an integrated all-hazards risk based approach for mitigation, response, continuity of operations, recovery, and preparedness planning. Develop Emergency Operations Plans (EOPs) that are integrated with the plans, policies, procedures, and capabilities of local jurisdictions to promote collaboration during response to crises and disasters. Design, develop, and conduct exercises to test the feasibility of the Emergency Operations Plans and to provide for continuous improvements. Enhance disaster preparedness capabilities through prepping, training, and exercising. Support college understanding and utilization of the Incident Command System/National Incident Management System principles. Develop a Continuity of Operations Program so that KCTCS may continue its mission essential functions and critical services no matter what type of crisis or disaster may affect our campus communities. Environmental Health and Safety Environmental Health and Safety staff s goal is to facilitate achievement of the KCTCS Mission and Vision by promoting a safe and healthful environment for faculty, staff, students, and visitors. In achieving the goal, the staff guide KCTCS initiatives to ensure access to facilities that are safe, clean, healthy learning and work environments free of hazardous and toxic waste as well as motor fleets that are safe and efficient. Environmental Health and Safety staff provide guidance and leadership to achieve regulatory compliance, promoting a culture of safety and environmental stewardship. The staff warrant KCTCS compliance with state and federal safety regulations, policies, and procedures, such as those of the Occupational Safety and Health Administration (OSHA), the Environmental Protection Agency (EPA), and the American s with Disabilities Act (ADA) (including building codes). Building upon existing training and policies, Environmental Health and Safety staff endeavor to provide environmental health and safety education and training for faculty, staff, and students to ensure safe campuses. The staff work with KCTCS college faculty, staff, students, and other stakeholders to be responsible caretakers of the resources used daily and to manage those resources so that they are available for future generations. Some of the environmental health and safety services the staff provide across KCTCS include (but are not limited to): Technical and regulatory compliance assistance for applicable laws and regulations. Consulting services. Periodic campus safety inspections or audits of environmental health and safety practices across KCTCS to ensure safe, accessible, and healthy conditions for work, study, and the protection of the environment. Proper disposal or recycling of hazardous, toxic, and electronic waste.