Online Commercial Registration Plan (OCRP) User Guide Transfer Vehicle. State of Ohio Bureau of Motor Vehicles

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1 Online Commercial Registration Plan (OCRP) User Guide Transfer Vehicle State of Ohio Bureau of Motor Vehicles January, 2013

2 2013 Xerox Corporation. All rights reserved. XEROX and XEROX and Design are trademarks of the Xerox Corporation in the United States and/or other countries. Other company trademarks are also acknowledged. Document Version: 1.1 (January, 2013).

3 Table of Contents Transfer Vehicle... 2 How to transfer a vehicle in an existing fleet... 2 Guide to Required Vehicle Information i OCRP User Guide Transfer Vehicle

4 1 Transfer Vehicle How to transfer a vehicle in an existing fleet After successfully logging into the system, the first screen to be viewed is the Transaction Status Queue. To process a plate transfer transaction using the Transfer Vehicle function (Vehicle Add), click the Next push button. 2 OCRP User Guide Transfer Vehicle

5 The user is advanced to the Ohio Carrier Main Menu (IRP Menu). The system auto-populates the registration year field to the calendar year. Verify the registration year that you wish to process in. To change the registration year click in the Reg Year field and enter the year you wish to process in. The system auto-populates the Carrier Number. The system auto-populates the Fleet Number if there is only one fleet. If there are multiple Fleets, click in the Fleet Number field click the Prompt push button and right click to select the Fleet that you wish to process in. The system auto-populates the Supplement Number. The system auto-populates the number of registration months (Nbr Reg Months). To transfer a vehicle within the fleet click on the Add/Change/Copy/Transfer push button. OCRP User Guide Transfer Vehicle 3

6 A window will display that states Are you processing the proper reg year? Click the drop down arrow. Click No or click Yes. If No is selected, click the Next push button to proceed or the Cancel push button to return to the Main Menu screen and change the registration year. If Yes is selected, click the Next push button. 4 OCRP User Guide Transfer Vehicle

7 The user is advanced to the Vehicle Processing Menu screen Click the Transfer Vehicle push button. The user is advanced to the Select Vehicle to Transfer screen. OCRP User Guide Transfer Vehicle 5

8 Reg Yr, Carrier Number, Fleet Number, and Supplement Number are auto-filled by the system. Enter the Unit # of the vehicle to transfer/delete or right click over the desired unit # and click the Select push button. 6 OCRP User Guide Transfer Vehicle

9 A pop-up window will display that states You are about to delete the vehicle with Unit #: xxxxxxx VIN: xxxxxxxxxxxxxxxx Plate: xxxxxx. Click the Next push button to continue the transfer and proceed to the Add Vehicle Prompt Screen (see Add Vehicle Prompt Screen below). Click the Cancel push button to remove the popup window and cancel the transfer request. Click the Cancel push button (above) to remove the pop-up window and to cancel the transfer request. A pop-up window will display that states You are about to cancel the transfer request. Click the Next push button to continue cancellation of transfer request or the Cancel push button to continue to the vehicle transfer operation. OCRP User Guide Transfer Vehicle 7

10 Once the cancellation has been completed, the user is returned to the Select Vehicle to Transfer screen with a returned message that the transfer request has been canceled (below). 8 OCRP User Guide Transfer Vehicle

11 Add Vehicle Prompt Screen If the Next push button was selected (above) the user is advanced to the Add Vehicle Prompt screen Enter the Unit # of the vehicle being added. Enter the VIN of the vehicle being added. The user is required to select either Yes or No to the Do you need a TA? question. Click on the drop down menu arrow to select either No or Yes. Click Next push button to advance to the Ohio Vehicle Data screen. OCRP User Guide Transfer Vehicle 9

12 The user is advanced to the Ohio Vehicle Data screen. Some of the fields on this screen are auto-filled by the system, while others must be completed by the user. See the Guide to Required Vehicle Information table below for the required screens, the information required, and the auto-filled default values (if any). Click the Cancel push button to cancel the transfer operation. Click the Prompt push button if unsure of how to complete a selected field. This will reveal a list of values from which the correct option can be selected. Click the Help push button continue. Click the Update push button to go to the Vehicle FAQ screen if unsure of how to when all required data entry is complete. 10 OCRP User Guide Transfer Vehicle

13 A window will display that states Unit #: xxxxx VIN: xxxxxxxxxxxxxxxxx Plate: aaannn Do you wish to perform a replacement on this vehicle? Click the drop down arrow to select either No or click Yes from the list of values. Cancel push button cancel the operation. Click the Next push button to proceed to the Select Vehicle to Transfer window which is now displaying the message Record Added Once this operation has been completed, user will proceed to the Replace Unit Number screen. Enter the code for the Reason for replacing the unit number in the Reason field ( L ost, S tolen, or O pted to Replace). Click the pull down menu arrow for TA Needed of values that appears. and select Yes or No from the list Click the Cancel push button to cancel operation or click the Finish push button to complete vehicle transfer. OCRP User Guide Transfer Vehicle 11

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15 A confirmation window will pop up. Click the Yes push button to continue or the No push button to make additional changes on the Replace Unit Number screen.. User will proceed to the Select Vehicle to Transfer screen which now displays the Record Added message in the gray bar at the bottom of the screen. Click the Cancel push button to proceed to the Vehicle Processing Menu or repeat the process outlined above to transfer another vehicle. OCRP User Guide Transfer Vehicle 13

16 Click the Done push button to proceed. 14 OCRP User Guide Transfer Vehicle

17 A pop-up window will display that asks Do you have any more vehicles to process? Click the Cancel push button to remove the pop-up window to continue processing additional vehicles on to the Vehicle Processing menu. Click the Next push button to return to the Ohio Carrier Main Menu to generate fees and produce invoice. A message will be displayed that states Fees and reports are being generated (see on screen shot below). When all processing is complete, click the Signoff push button to exit the system. A confirmation will be sent to the address on file. The transaction will be submitted to the Ohio IRP Processing Center for review. The transaction and invoice will be reviewed and approved in 3-5 business days. The user can review the transaction status by logging into the system and viewing the Transaction Status Queue. Once the transaction has been reviewed and approved a second will be sent to the address on file indicating that the transaction can now be paid. OCRP User Guide Transfer Vehicle 15

18 Note: Please be sure to submit any required supporting documents to: or fax to Be sure to include the account number when submitting documents to the Ohio IRP Processing Center. 16 OCRP User Guide Transfer Vehicle

19 2 Guide to Required Vehicle Information Fields Field Weight Group # POA VIN Year Make Vehicle Type Axles/Seats Cmbd Axles Fuel Type Description Click in the Weight Group field, click the Prompt push button then right click to select the desired weight group. If the weight group you need is not available, contact the IRP Processing Center at Defaults to N (no). If the vehicle owner is someone other than the Account registrant and is not a leasing company or financial institution then the field should be changed to Y (Yes). The Vehicle Identification Number (VIN) is 17 digits unless year of vehicle is prior to This information is autofilled and cannot be changed. The year of vehicle is auto-filled and cannot be changed. The make of the vehicle is auto-filled and cannot be changed. Click in the vehicle type field and click the Prompt push button then right click to select a type. Provide the number of axles for the Power Unit Only or number of Seats for a Bus. Provide the combined number of axles. Power Unit and Trailer=Combined Axles. Defaults to D-Diesel, if you need to change the fuel type click in the field, then click Prompt and right click to select one of the following options: G-Gas P-Propane O-Other Unladen Weight Gross/Cmbd Weight (GVW) Purchase Price Provide the empty weight of the Power unit only. (Tractor or unloaded Truck). Provide the combined gross of the weight of power unit with trailer and load. (The number entered here must match the selected weight group.) Provide the purchase price of the unit. If not available the Fair Market Value must be used. OCRP User Guide Transfer Vehicle 17

20 Fields Field Factory Price Leased Date Description Note: Do not use $0.00. The factory price is auto-filled and can be changed. Provide the begin date if the vehicle is being leased from someone other than the registrant. Note - This is not the date when owner operators lease on with a motor carrier. Purchased Date Added to Fleet New/Used Owner Name Odometer Juris Titled In Title # Horsepower Safety Responsibility Provide the date vehicle was purchased. Defaults to the current date. User must indicate if the vehicle is New or Used. Click in the field, then click the Prompt push button. If you are the first owner to register the vehicle, click New). If you are not the first owner to register the vehicle, click Used. Right click to select either option. Provide the owner name as it appears on the vehicle title. Provide the odometer reading as it appears on the vehicle title. Defaults to OH and must be changed if the vehicle is titled in another jurisdiction. Provide the first 9 digits of the title number as it appears on the vehicle title. Provide the horsepower if registering a Bus. Provide the entity that will be the responsible party for the safety of the vehicle. Click in the field, then click Prompt and then right click to select one of the following options: O=Owner account holder L=Long Term Lease S=Short Term Lease USDOT # TIN # Will Safety Change Tax District Defaults to USDOT number of the Registrant/Account Owner s and must be changed if there is a Long Term Lease. Defaults to Registrant/Account Owner s Tax Identification Number (TIN) number. Must be changed if there is a Long Term Lease. Is the responsibility for the safety of the vehicle expected to change during the registration year? Defaults to N for No. Enter Y for Yes if the safety is expected to change during the registration year. Provide the Tax District Code of where the vehicle is parked or garaged in Ohio. Click in the field, then click the Prompt push button and enter the name of the county. 18 OCRP User Guide Transfer Vehicle

21 Fields Field Heavy Vehicle Use Tax Description Press enter on your keyboard and scroll through options to find the municipality or township. Right click to select the Tax District. Defaults to Y (yes); change to N (No) if Combined Gross Weight (GVW) is under 55,000 lbs. OCRP User Guide Transfer Vehicle 19