The attached information details the bids, purchases and/or services being recommended as follows:

Transcription

1 MEMORANDUM TO: Steve Cousins, Superintendent FROM: Paul Soma DATE: June 6, 2014 RE: APPROVAL OF BIDS, PURCHASES AND/OR SERVICES Paul A. Soma Associate Superintendent of Finance & Operations Michele Greenan Executive Assistant The attached information details the bids, purchases and/or services being recommended as follows: Technology Virtual infrastructure (server/storage upgrade) o Award to Secant Technologies of Kalamazoo o $168,188 (not to exceed, includes a 2% contingency) funded from the 2007 bond for building and site fund designated for technologies Operations/Maintenance Interlochen gym floor replacement o Award to Bouma Corporation o 68, (not to exceed, includes a 10% contingency) funded from the bond allocation for critical capital projects Maintenance work truck (replacement) o Award to Signature Ford (Owosso) o $24, funded from the general fund Groundskeeper equipment loader/tractor (replacement) o Award to Work N Play (through MI Deal Program) o $55, funded from the bond fund allocation for equipment replacement The Board Finance/Operations Committee approved the bids, purchases and/or services as outlined above and in the attached, and asked that they be placed on the next Board of Education meeting agenda as consent items. Reach Higher w: tcaps.net tv: channel Webster Street Traverse City, Michigan T: f: e: somapa@tcaps.net

2 Todd Neibauer Director of Technology 1180 Cass Rd (231) Traverse City, Michigan TO: FROM: Steve Cousins, Superintendent Todd Neibauer, Director of Technology DATE: May 28, 2014 RE: Bid 964 Purchase of Server-Storage Expansion Equipment Since 2009 TCAPS has invested into a centralized virtual server environment, consolidating traditional physical servers into virtual machines that increase our ability to adapt quickly to classroom and administrative application and storage needs. Since this implementation, the use of this storage continues to expand at an exponential pace. Our staff and students require additional storage capability for their home folders and shared group storage. This bid responds to this demand. Bid 964 was advertised in the Traverse City Record Eagle on May 10 th and 11 th, 2014, ed to vendors and posted on the TCAPS web site. One bid was received for this project from Secant Technologies of Kalamazoo and we compiled a second bid from the Regional Educational Media Center (REMC). After evaluating these bids, comparing prices and reviewing prior service experience of the bidders involved, it is the recommendation of the Administration that the Board of Education approve the bid for Server-Storage Expansion from Secant Technologies of Kalamazoo at a total cost not to exceed $168,188. This figure includes a 2% contingency. Monies have been allocated for this equipment as part of the 2007 Bond for Building and Site Fund Designated for Technology.

3 Traverse City Area Public Schools 412 Webster Street Traverse City, MI Bid Recommendation Department: Technology Date: May 28, 2014 Project: Bid 964 Server-Storage Expansion Items Bid: Blade Server, Storage Expansion, Switch Fabric, Installation and Training Date/Advertisement: May 10-11, 2014 Date/Bid Opening: May 28, 2014 Staff Coordinating Bid: Trae Forgette, Bob Hicks Company Bid Amount Secant Technologies of Kalamazoo $ 164, REMC (Regional Educational Media Center) $ 197, Budget: 2007 Bond for Building and Site Fund Designated for Technology Recommended Contract Award: Secant Technologies of Kalamazoo Recommended By: Trae Forgette, Bob Hicks, Todd Neibauer Comments: We received a single bid from Secant. Secant Technologies has been providing quality equipment for our security project, performed our last server upgrade and virtual infrastructure project and supplied the hardware for our PowerSchool project. We compiled a consortium bid from the Regional Educational Media Center (REMC) for hardware, installation, no training, and the bid was considerably higher. We recommend selecting the bid of Secant for the Server-Storage Expansion project at TCAPS. A contingency of 2% has been added to this amount for our final presentation to the Board of Education.

4 MAINTENANCE DEPARTMENT Adam BeVier, Director 1212 Cass Road, Traverse City, MI Phone: Fax: Providing A Quality Environment For Education MEMORANDUM TO: Paul Soma FROM: Adam Bevier DATE: May 28, 2014 SUBJECT: Gym Flooring Replacement at Interlochen Elementary The work will include the removal and disposal of the existing gym flooring (carpet) with provision and installation of new rubber athletic flooring with court line striping and floor base as outlined in the Construction Documents. This bid was advertised in the Record Eagle, on the Builders Exchange website, and on the State of Michigan website. Following the completion of our post-bid interviews, we are recommending that a contract for the Gym Flooring Replacement at Interlochen Elementary School be awarded to The Bouma Corporation for a total contract award not to exceed $68, This figure includes a 10% contingency. Kuhn Specialty Flooring, who had the apparent low bid for this project, did not bid the same product as what was specified in the bid documents. The Bouma Corporation is a local company, and has satisfactorily performed work for TCAPS in the past. The work for this contract may begin June 11, 2014, with substantial completion August 15, This project will be funded from the Bond Allocation for Critical Projects. BM: IN GymRoof Replacement2014

5 Traverse City Area Public Schools Maintenance Department 1212 Cass Road, Traverse City, MI BID RECOMMENDATION Department: Maintenance Date: May 14, 2014 Item Bid: Replacement of gymnasium flooring in an existing elementary school. Project Description: The work will include the removal and disposal of the existing gym flooring (carpet) with provision and installation of new rubber athletic flooring with court line striping and floor base as outlined in the Construction Documents. Date/Advertisement: May 9,10,11 th, 2014 Date/Bid Opening: May 27, 2014, 1:30 p.m. Person Coordinating Bid: Wanda Diamond Bidders List The Bouma Corporation Keifer USA KUHN SPECIALTY FLOORING Base Bid Amount 62,220 69,490 59,900 Total Bid Amount 62,220 69,490 59,900 Budget: Bond Allocation for Capital Projects Recommended Total Contract Award: $62, Recommended By: Adam Bevier Comments: Following bid reviews, it is our recommendation to award this contract to The Bouma Corporation. Bouma is a local company, and has satisfactorily performed work for TCAPS in the past. Kuhn Specialty Flooring, who had the apparent low bid for this project, did not bid the same product as what was specified in the bid documents. The work for this contract may begin June 11, 2014, with substantial completion no later than August 15, BR IN Gym Floor2014

6 Traverse City Area Public Schools 412 Webster Street Traverse City, MI Bid Recommendation Department: Transportation Date: 05/10/2014 Project: Replacement Vehicle B&G Truck Items bid: 1. Commercial Grade one ton 4x4 pick-up truck with an extended cab Date/Advertisement: Saturday, April 26 & Sunday, April 27, 2014 Date/Bid Opening: Friday, May 9, 2014 Person Coordinating Bid: Ken O Brien Vendor Red Holman GMC Westland Signature Ford Owosso Fox Motors Traverse City Watson Benzie Bill Marsh Traverse City Don s Auto Clinic Cadillac Voice Motors Kalkaska Yr / Model 2015 GMC 2500HD 2015 Ford F Ford F350 Diesel 2014 Ram Dodge Ram Dodge Ram Chevy 3500 Amount $28, $24, $33, $36, $34, $33, $30, Budget: General Fund Capital Recommended Contract Award: Signature Ford (Owosso) $24, Recommended By: Christine Thomas-Hill, Tim Murray, Adam Bevier, Ken O Brien Comments: Delivery included in the bid price. Delivery time weeks from receipt of PO Lowest bid that met all of the requested specifications. Vendor has proved reliable in past awarded bids.

7 MAINTENANCE DEPARTMENT Adam Bevier, Director of Maintenance 1212 Cass Road, Traverse City, MI Phone: Fax: Providing A Quality Environment For Education MEMORANDUM TO: Paul Soma FROM: Adam Bevier DATE: May 28, 2014 SUBJECT: Planned Purchase of Maintenance Equipment The Maintenance Staff meets 2-3 times a year to identify and program Capital Equipment Replacement needs. The need for a loader tractor replacement was identified. This purchase will replace the current 1972 loader tractor. Work N Play will take the old, current loader tractor in trade, allowing TCAPS a $3500 credit toward the new purchase. Additionally, the new loader tractor will be full emission Tier 4 Compliant, similar to any new buses that we have been receiving. We are recommending the purchase of (1) John Deere 4066R Compact Utility Tractor, Loader Mount Hydraulic Snow Blower Attachment and Medium Duty Box Blade from Work N Play, to be stored at the Maintenance Department and utilized throughout the district for grounds work including mowing, snow removal and general grounds maintenance including projects that require a larger piece of equipment. This planned purchase in the amount of $55, was bid through the MI Deal Program, which insures low, competitive pricing. This purchase will be funded from Bond Fund Allocation for Maintenance Equipment BM MntEquip,2014

8 Traverse City Area Public Schools Maintenance Department 1212 Cass Rd, Traverse City, MI PURCHASE RECOMMENDATION Department: Maintenance Date: May 28, 2014 Project: PLANNED GROUNDS MAINTENANCE EQUIPMENT PURCHASE FOR THE MAINTENANCE DEPARTMENT, TO BE USED AT ALL DISTRICT LOCATIONS. Item Bid: (1) John Deere 4066R Compact Utility Tractor, Loader Mount Hydraulic Snow Blower Attachment, Medium Duty Box Blade Person Coordinating Bid: Adam BeVier Bidders List John Deere Amount $55, Pricing received through approved MI Deal Program Budget: 2007 Bond - Allocation for Maintenance Equipment Recommended Contract Award: $55, Recommended By: Adam BeVier Comments: This purchase will replace the current 1972 loader tractor. Work N Play will take the old, current loader tractor in trade, allowing TCAPS a $3500 credit toward the new purchase. Additionally, the new loader tractor will be full emission Tier 4 Compliant, similar to any new buses that we have been receiving. This loader tractor will be stored at the Maintenance Department and utilized throughout the district for grounds work including mowing, snow removal and general grounds maintenance including projects that require a larger piece of equipment. This planned purchase in the amount of $55, was bid through the MI Deal Program, which insures low, competitive pricing. MSWord:BRMtEquipPurchJDTractor 5_28 14