çbevrlyrly STAFF REPORT Meeting Date: October 17, 2017 To:

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1 çbevrlyrly STAFF REPORT Meeting Date: October 17, 2017 To: Honorable Mayor & City Council From: Sandra Spagnoli, Chief of Police Subject: Police Department Upgrades Project Attachments: 1. Executive Summary from Needs Assessment Report 2. Slides from PowerPoint Presentation 3. Conceptual Site Ideas Scheme M INTRODUCTION This report transmits the results and conclusions of the Police Department facility needs assessment and provides and overview of options to address the deficiencies identified as part of the assessment study. The study identified ways to improve workf low/connectivity, community accessibility, and enhance the facility s security. This ideal building would address the staffing needs of the Police Department 20 years into the future. BACKGROUND Designed by renowned architect Charles Moore, the Police Facility was completed in 1990 as part of the Civic Center Complex. The building and arched colonnade form the elliptical courtyard, distinct in its form and geometry. The 92,000 square foot building consists of the Emergency Operations Center, Dispatch, Crime Lab, Administrative Offices, Shooting Range, Traffic and Records Divisions, Lieutenants Offices, Personnel and Training, Hi-Tech Crime Unit, Jail and Watch Commander Office, Training Room, Gym, lockers, and two levels of subterranean parking. The facility has been aging and even though there have been several building remodels, due to its distinct geometry and placement of building core including vertical circulations elements it has proven to be inefficient in useable floor area. Furthermore, there are fundamental issues with departmental adjacencies and placement of divisions; these groupings are scattered and are not well located to ease workflow and management of efforts. Some of the various functions appear to be very limited in space, while others are apparently too large. For example, the jail is considerably oversized and much larger than needed; the space would be more useful for other functions. The locker areas are deficient in size and quantity; there is a lack of interview and conference rooms, the Hi-Tech Crime division is considerably undersized; the Traffic Division needs

2 Meeting Date: October 17, 2017 room to allow for recently acquired Parking Enforcement staff; added staffing resulting in more space needs. In Fiscal Year 2014/2015, there were budget allocations approved by the City Council for the remodeling of the 2 and 3rd floors. However, after the Chief of Police reviewed proposed changes, it was concluded that while the small remodels may improve the immediate division needs, it would not resolve the overall functionality of the Police Department; resulting in fund expenditure with minimal effect. It was determined that an overall building assessment and a master plan effort was a better approach. The City has engaged the architectural firm WMM Associates to reevaluate and assess the functionality of the facility by developing a needs assessment and space standards specific to police facilities, including staffing projections and interim facility growth. The study explored possibilities to expand the building should the needs assessments reveal requirements for additional space to provide a functional facility. DISCUSSION The needs assessment process looked at our current staffing needs and the services the Police Department provides the City. The report also projected staffing needs 10 and 20 years in the future. Numerous police employees were interviewed by the architect/planners in order to gather the information contained in the report. Here are some key findings from the Needs Assessment: The existing Beverly Hills Police facility is approximately 92,000 square feet. Of which there are approximately 72,000 square feet of office space. Of that, there is approximately 40,000 square feet of functional office space. The interior of the building is very inefficient for many reasons: irregular offices, numerous corridors and hallways with poor lighting, stairwells and elevators throughout the building, etc. It appears the exterior was designed first, and then the Police Department and all its functions were made to fit into the footprint. Some general items about this building that are not typically found in police facilities: The public lobby entrance is located in an unusual place and not easy for the public to locate. There is a second street level lobby that is used occasionally. There is a very large jail located on the 3rd floor, which is unusual for facilities built after Units and Bureaus are located in many different locations around the facility. They are scattered and are not well located to ease workflow and management of efforts. Security of the entire building needs to be addressed. Some functions have very limited space while others have apparently too much. The conclusion by the architect/planners is that this Department needs an additional 20,000 square feet of useable square footage. This gives the Police Department the space it needs to provide future professional police services to the community. Also, in the last 26 years there have been many changes that have occurred in law enforcement: communications, records, custody requirements, property and evidence, locker space, computers and technology, to name a few. All need to be addressed in a facility upgrade. Page2of5

3 Meeting Date: October 17, 2017 Needs Assessment Total Need Addition The total need would be 89,000 Square Feet, the existing only has 73,000 Square Feet Would require very deep footings for the additions to reduce weight on the existing structure. Lobby Records Communications Community Room Jail Security Conference Rooms Emergency Operations Center Phasing Natural Light Corridors Plumbing Structure HVAC Project Cost Very small and poorly located on the second floor closest to the parking. Located on the 3rd floor and too far from the Public. Located on the Ground floor remote from the Lobby and Records. Only access is by using the EOC located in the center of the facility. Located on the 3rd floor requiring prisoners to be transported to that location Security throughout the building needs to be increased. The department is limited on Conference rooms to 2 in the EOC. Located in the center of the building with public access occasionally causing security issues. Project Development will require phased construction or moving staff out of the building during construction. Very limited natural lighting in the building. Corridors are very narrow and generally singular loaded Plumbing is in constant need of repair and replacement. The facility was designed to meet Essential Service Act, but does need upgrading to meet more current codes, if existing structural system is modified due to new design. Some of the air conditioning equipment is getting near the end of life and will require some replacement. The Project would require a fairly large Contingency to anticipate unforeseen issues. Page 3 of 5

4 Meeting Date: October 17, 2017 Needs Assessment ADVANTAGES Addition would allow for the Total Need to be met. The Lobby can be relocated to the ground floor, Records can be relocated to the ground floor, Improves work flow to office locations Communications will be relocated to a better location, The EOC- Community Room would be relocated to a better location. Jail with a smaller footprint relocated to ground level for easy transport of the prisoners. Phasing will be done to lessen the impact on the staff. Security will be enhanced by adding interview rooms and conference rooms on the ground floor. DISADVANTAGES Addition will be an expensive cost to the project. The Larger Lobby would require an addition to the Rexford side lobby. Supporting equipment will also have to be relocated. The Community Room is still not accessible on the ground floor. Demolishing the existing 3td floor jail is a difficult and costly task. Phasing increases cost. Existing Facility would not meet current Essential Service Requirements. Suggest Structural Upgrade. Convenient Public Street Parking is very Limited. Traffic Division not adjacent to lobby. Rebalance the spaces with available Square Footage to fit the future needs Patrol more focused on one level. Square footages meet current and future need. *The comparison is between an ideal situation and the current facility.* FISCAL IMPACT A major reconstruction of the existing building is estimated to be approximately $71,000,000. The breakdown is as follows: 1. Building construction $41,000, Soft costs (architectural engineering $14,000,000 consultants, fees, furniture, fixtures, etc.) 3. Contingency and escalation costs $16,000,000 Total: $71,000,000 Page 4 of 5

5 Meeting Date: October 17, 2017 A reconstruction project of this magnitude could be accomplished in two different ways. The first approach would maintain as much of the police department functions within the building while the reconstruction is done in a phasing process. This process would contain three phases, and would relocate the effected units to another site while their area would be renovated. The cost of phasing, while the police department still operates in the building, is estimated to be $6,000,000 $7,000,000. The second approach would be to have the police department vacate the existing building and move off-site during the entire period of reconstruction. The cost of this approach is estimated to be $4,000,000. Due to the cost of the phasing process and the impact on police personnel, staff is recommending the second approach of relocating temporarily off-site as the desired approach. These numbers are a best guess estimate due to the unknowns and variables that are undetermined. This cost has already been factored into the total cost in the above table. Even after the estimated $71,000,000 renovation, several deficiencies would still not be resolved. This is due in part to the original design and construction of the current facility. These include the following: 1. No Community Room easily accessed by the public, adjacent to the lobby. 2. The new ground floor lobby with access from Rexford is not easily accessible from the main parking structure. 3. Underground parking is too small, cramped, and cannot be expanded. Police vehicles are scattered in different locations around Civic Center Drive. 4. Police facility is located on two extremely busy streets, often faced with traffic gridlock that blocks the main driveway access. RECOMMENDATION Staff is seeking Council acceptance and direction on the following: 1. Accept the Needs Assessment Report and Conceptual Master Plan. 2. Direct staff to begin the process of developing partial schematics with cost impacts. 3. Direct staff to prioritize the various schematic options. 4. Direct staff to identify a temporary relocation of the Police Department during project construction and the associated cost. Chief Sandra Spagnoli Approved By Page 5 of 5

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7 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Members of the Beverly Hills City Council: This is a synopsis of the City of Beverly Hills Police Facility Needs Assessment. Additional information is available should the city council require specific information regarding a particular subject. This report represents information gathered from the professional staff of the City of Beverly Hills Police Department and City staff. Each of the staff members has been very helpful in developing this information. WMM Associates would like to thank all of them for their assistance and input. General Needs of the City of Beverly Hills Police Department: The City of Beverly Hills Police Department is currently housed in a facility that is approximately 27 years old. The Facility is part of a large complex of facilities including the City Library, City Fire Station, City Parking Structure and a connection bridge connecting to the City of Beverly Hills City Hall. A Description of the existing Beverly Hills Police Facility would include: 1. The total Facility defined as the "Beverly Hills Police Facility" is approximately 92,000 Gross Square Feet including the 3 basement levels. 2. The Facility has 3 floors above grade and three floors in below grade for secure parking and a Firing Range. The total area of the 3 floors above grade is approximately 73,000 square feet. Approximately 24,000 square feet per floor. Please note: Portions of the Existing on grade Facility store 4 Emergency Vehicles. 3. The Facility does have Connection Bridge with a walkway and a plaza on the southeast side that connects the City Hall, Police Facility, Parking Structure and the Library. The 'Connection Bridge' Structure includes office space on the southwest portion of the facility that does connect City Hall and the Police Facility. 4. The Santa Monica Boulevard is located on the northwest side of the facility. 5. The main entrance Public Lobby is the located facing the southeast portion of the facility on the second floor. 6. The Facility was constructed in approximately The facility was designed to meet the California "Essential Service Act" of This facility would not meet the current 2017 requirements of that Act; however there is no requirement for upgrade at the current time. 1

8 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 City of Beverly Hills Police Facility Parking Structure City of Beverly Hills City Hall City of Beverly Hills Library 2

9 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Description of this Work: The City of Beverly Hills has commissioned WMM Associates to perform a Needs Assessment and an engineering analysis of the existing City of Beverly Hills Police Facility. The specific objectives of the Needs Assessment are: 1. Develop a Plan of Approach for the city to expand the police department facilities. 2. Determine the space needs for the Police Department Staff for 2017 and for the projected future years of 2027 and Provide the Information needed for the future development of the Conceptual Design and Schematic Designs. This information is in graphic form and presented as 'Concept Diagrams' and 'Adjacency Diagram. Major Goals and Objectives: The City of Beverly Hills Staff and WMM Associates have defined the following goals for the Police Facility. First The City Staff would like to improve the efficiency of the facility to better serve the needs of the staff in The Facility has been in its present state for over 27 years with very little alteration, and almost 80 years of 24 hour-a-day of actual use. This would be a reasonable time to review the entire Police Department needs in order to improve the facility to meet the current and possibly future needs and better serve the city and staff. Second In the current requirement for heightened security, the facility should have a thorough review of safety. This would include the: The Public finding the Public Lobby Security for the staff and officers coming from their personally owned vehicles into the Police Facility. The Path of travel for Prisoners and Officers into the Jail Security within the existing facility. Security around the outside of the facility. Third The facility should be a more efficient and professional environment. The facility helps to represent the City to the visitors and residents of the City of Beverly Hills. Currently the facility does not have the professional and efficient environment that should be presented. WMM Associates has found additional goals that need to be achieved for the City of Beverly Hills Police Department. Alter and or expand the facility to provide the space requirements for the Police department to do their job more efficiently. Maximize the City s financial resources to provide the greatest benefit possible. Utilize the existing site efficiently and provide the city with the most effective facility with the least amount of disruption to existing facilities during the construction process. Fit the total project to the site in such a manner that it improves, rather than detracts, from the surrounding neighborhood. Provide the City with options for future expansion and development of the police facility. 3

10 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Evaluation and Recommendations: The suggested approach for the future development for the City of Beverly Hills Police Department is the following. 1. Establish a clear budget range for the development of the property. 2. Develop an approach for alteration, and or addition, to the Facility. The Facility may be able to be expanded on the northern side. 3. Review the relocation of the existing Jail. It may be desired to reduce the size of the Jail OR consider relocating the Jail and using that floor space for other functions. 4. Discuss the shared use of the current Emergency Operations Center OR the possibility of using that existing space and relocating the EOC. 5. Consider the upgrade of the existing Structural System. During the improvements and expansion of the facility it may be wise to upgrade the existing structural components of the facility to improve seismic resistance in the future. (See the Structural Review by Risha Engineering.) 6. Increase the total power system provided for the facility. The facility currently uses the power system to the maximum and will certainly need additional power for any addition to the site. 7. Maintain the current image of the Architectural Design. Additions could be made to enhance and maintain the imagery. 4

11 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Unusual Features about the City of Beverly Hills Police Facility. There are many features about the facility that are not typically found in Police Facilities of this size and type. Some of these features are: 1. The Police Department Public Lobby Entrance has an unusual location on the second floor away from the main street. The Lobby is not easy for the Public to locate if a person is not familiar with the Civic Center. There is another street level Lobby that is used occasionally. It is possible for the Public to enter the facility and access all three floors by using the two Lobby entrances and an interior stair. 2. The Jail is located on the 3rd, and top floor, of the facility. That location is unusual for facilities that have been constructed after It requires riding in an enclosed elevator with a prisoner for a short period of time that has not been thoroughly searched. 3. The Facility has a number of Units and Bureaus that are located in many different locations around the facility. Those groupings are scattered and are not well located to ease work flow and management efforts between those Bureaus. 4. The Corridors tend to be more narrow, approximately 5 feet wide, than normally found in other facilities and also have very poor lighting. Much of the corridor systems is signally loaded and does not serve office space on both sides. This increases circulation space in the facility and reduces the useable office space. 5. Many of the various Units and Bureaus appear to be very limited in space, while others are apparently too large. Patrol functions are scattered throughout the facility. (Custody functions located on the Basement level, 3rd floor and ground floor.) Typically, Patrol functions are limited to one floor level and decreases the need for the Patrol to move through the entire facility. The Jail is not fully occupied and consumes 11,576 square feet inside the third floor of the facility. The space actually needed for the housing of the Jail at this time is less than 5,000 square feet. The Emergency Operations Center's only regularly planned use is for the use of Emergencies and Public events. This will need to be given consideration during any design and construction plans as part of essential services. The Investigations area is very limited because of its location and does not have private conference space. The "High Tech" Crime unit is very cramped for space. That Unit is utilizing space that is remaining and is not well designed for the work they have to perform. The Emergency Services Unit is divided into a few spaces with equipment scattered into several locations. There are 2 separate garages and a few storage spaces. 5

12 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Functional changes over the span of 30 years within a Police Facility. There are a number of changes that have occurred in Police Departments within the last 30 years, since the original design of the City of Beverly Hills Police Facility. These functions are now in daily requirements and were not anticipated in the earlier years. Therefore these functions may not have the appropriate space allocation required to accommodate these. Briefly a list of these changes would include: 1. Liberal, use of computers and printers in daily work. Computers and electronic support equipment are at every workstation. They do not consume vast amounts of space but they do require space and generally increase the size of actual workspaces. 2. The common place use of cell phones with all staff members. Many areas of the building may not have the cellular phone coverage required for use. The facility will likely have antennas installed for the reception to the staff members. Texting and via the cell phone is a crucial method of communication between staff members. 3. More storage equipment for officers within their lockers. Officers now carry a number of electronic items; radio, telephone and other equipment using batteries. These items do have to be stored in the lockers and also have to be charged while they are stored. 4. Officers now have vastly increased training requirements. The physical training and technical training for officers have greatly increased. The training often requires classroom space and physical training as well. Very few facilities of 1990 vintage had such space for that ongoing training. 5. Changes in weapons training including larger weapons. Officers are now trained in several weapons, lethal and non-lethal. Each of these weapons requires training and qualification on a regular schedule. 6. SWAT teams more common and active. The Special Weapons and Tactics teams are extensively trained in many types of weapons and for situations that occasionally occur. However; when these events do occur the team must have immediate access to the equipment for deployment. 7. Testing for narcotics and toxic materials often falls into the requirements by the local Police Department. These require special equipment and conditions for them to be sampled, and also sent for further testing. 8. Computer crime areas. One of the areas that has hugely expanded is that of computer related crimes. This type of evidence that is brought in requires the space needed for the removal, examination and recoding of evidence. It is an area that was not typically found in the 1990's. 9. Longer holding of evidence. The storage and holding of evidence changes with time and the Court requirements. However, many things that might be involved in crimes may have to be tagged, stored for long periods of time. This is crucial to the chain of evidence for the court cases. 10. Increased numbers of investigators. In the earlier years of investigations the Detectives were assigned all types of cases. Today, an investigator may be assigned to a specific type crime in order to become expert in the are and to compare crime trends as the occur. This requires teams of investigators with the required storage for case files and space to prepare for trial and prosecution. 11. Required refrigeration and freezing of evidence. Many items brought from a crime scene are required to be refrigerated or even frozen in cases. These are usually blood evidence or related type. This will require space for the refrigeration and holding of the evidence. 6

13 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 General Project Recommendations: Police Department The City of Beverly Hills Police Facility has been in continuous operation for nearly the past 27 years. Unlike other buildings, a building such as a Police Facility that is in continuous operation for a 24 hour period, should be considered as 2.5 to 3 times its actual age due to its constant active use. This would mean that the facility is practically 75 to 80 years old as a fair comparison to other buildings. This constant use would require renovation of many items inside the facility such as doors and door frames, hardware, lighting, mechanical systems, carpeting and finishes and other items that are used 24 hours in a day. Many government facilities were designed to last for great lengths of time, i.e., City Halls, County Buildings etc. These type facilities are generally constructed with very durable materials. Other facilities are designed for economy of budget. These facilities generally have materials that can be put together quickly and are readily available in the construction industry. The existing City of Beverly Hills Police Department interior was designed for economy and ease of construction in the 1990 s. Therefore, it is not a facility that was designed for a life span much longer than approximately 50 years. The staff from the City of Beverly Hills has taken a very aggressive approach to maintaining the building. However some of the systems are reaching the expected lifespan of their use. Please refer to the Mechanical, Electrical and Structural reviews included in this document. 7

14 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Specific Architectural Issues Regarding the Existing Police Facility: Space Needs The 2017 space needs for the City of Beverly Hills are approximately 85,500 gross square feet, including the Firing Range, Jail and Booking Areas. The projections for the future are 86,000 square feet for the 2027 space needs and 87,000 square feet for the 2037 space needs. Currently the facility has approximately 78,000 Square feet within the facility excluding parking. The Growth over the next 20 years is fairly small due to the expected change and growth being in the Patrol function. Those areas really require more lockers and generally less traditional office spaces. A few of the obvious changes that have occurred in Law Enforcement in the last 30 years are: a) Communications Communication equipment and 911 space requirements have greatly increased. At the time of the original construction Communications was much simpler and included, for the most part, only radio communication. Today there is a tremendous amount of information at the officer s fingertips and much of that information flows through Communications. The existing electronics are currently located in locations all over the Police Facility. b) Records Records requirements from the State of California have increased tremendously in the last 27 years. The staff requirements are great in the orderly control of this information. Therefore staff has increased significantly. Data is kept on all incidents and files are carefully logged for future reference and for identification of repeat offenders. This data is collated and reviewed by police officers, investigations, and often time the courts. c) Custody requirements The requirements for holding prisoners, suspects and juveniles have been increased extensively. Currently juveniles are held in the corridor and are of concern to the juvenile and officer security. Juveniles are currently required by the State of California to have a more secure environment outside the jail area. d) Reserve Officers and Volunteers The City of Beverly Hills Police Department has added reserve officers and volunteers to their staff. The use of reserve or volunteers officers were used very little, and in many cases not at all, in the 1960 s through the 1980's. e) Property, Evidence and Archival Storage The legal requirements for holding property, evidence and records increase constantly due to the needs of the Court system. f) Computer Use The extensive use of computers has made a great demand on space at desks and work areas. g) Locker Space Today the locker sizes required are much larger than the previous years due to the huge increase in equipment needed for officer and public safety. 8

15 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 Mechanical Issues The mechanical systems within the facility were designed to be the state of the art at the time. It does have some allowance for future expansion in some areas. However any significant expansion within the facility would require augmenting many of the systems to serve the new areas. Staff has done a very good job maintaining the systems. However, as an alteration and or addition is performed on the facility it is recommended many of the existing systems be replaced or renovated to accommodate the need for the future. Electrical Issues The electrical system with the existing facility has very limited additional power for adjustment and none for expansion. Any addition to the facility would likely require an increased total electrical service to the facility and "back feeding" the existing to maintain the function within that facility. Additional emergency power generator(s) would also be required for the service to any addition to the facility. Structural Issues Essential Services Act Compliance The existing facility does not meet the current requirements of the California Building Code. The facility was designed in the 1980's and today s Code would represent several changes since that design. The most significant change occurred in 1986 when the State of California with the establishment of the Essential Service Act. That change requires police facilities to increase their structural resistance so that they can continue to operate fully during and immediately after a seismic event. Any addition to the facility would be required to meet the current requirements of the California "Essential Service Act". If the existing structure system is modified it would be required to meet the Current California Building Code, but likely would not require structural upgrade unless the alteration is extensive. Please note; the structural system used is irregular in shape and uses a Pre-Northridge Earthquake moment frames. Those features have been found to perform poorly in past earthquakes, especially for those that are considered "Essential Service". 9

16 City of Beverly Hills Police Facility EXECUTIVE SUMMARY WMM Associates August, 2017 RELEVANT CODE ISSUES: California Building Code Changes: Since the construction of the Police Facility Building the Building Code has changed several times. Each of these times the code requirements has become more strict in various ways. Most of these requirements are NOT retroactive but would be activated should the facility have any significant change other then what might be considered repair. Corrections Standards Authority: The Corrections Standards Authority will have to be consulted if changes are made in any of the custody areas. It may be possible to alter the custody areas with some adjustments to meet specific new requirements. Most of these requirements would likely be life safety issues. Essential Service Requirements: In 1986 the State of California enacted the Essential Services Act. This act required Essential Service facilities such as Police Facilities, Communications Facilities and Fire Stations to be constructed under the same requirements that are established for construction of Hospitals. The goal was to enable these types of facilities to operate during and immediately after natural disasters, i.e., Earthquakes and floods. In order to do that, the Code now requires that the facility actually exceed the resistance against earthquakes by an additional 25 percent design factor of other new buildings. American Disabilities Act (ADA): In 1983 the State of California passed many requirements for the Handicapped. These requirements and many others were included in subsequent legislation passed by the Federal Government by the American Disabilities Act in the early 1990 s. Many of these requirements are retroactive and indeed have been complied with in the existing Police Facility. However many items that were not retroactive would be required should any renovation of the facility be done in the future. The most notable one might be the requirement of an elevator to allow for the building to be fully accessible. The existing facility currently does not have Handicapped accessible site curb ramps and parking as required by the current ADA Laws and Title 24 codes. These changes are fairly straightforward and can be made during the general construction process. 10

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18 Police Department Upgrades Project October 17, 2017 Introduction In an effort to better assess functioning workflow options for police department facilities, site visits were conducted and the following observations were made at: Hawthorne Police Department (built in 2005) Whittier Police Department (built in 2010) 1

19 Hawthorne PD Hawthorne PD 2

20 Hawthorne PD Hawthorne PD 3

21 Hawthorne PD Hawthorne PD 4

22 Hawthorne PD Hawthorne PD 5

23 Whittier PD Whittier PD 6

24 Whittier PD Whittier PD 7

25 Whittier PD Whittier PD 8

26 Entrance Exterior A BHPD s facility is located on two extremely busy streets, often faced with gridlock, and does not have a close parking lot to accommodate visitors. The front of the building, does not convey clearly that it is a police department. Beverly Hills PD Hawthorne PD Entrance Exterior B BHPD s secondary public entrance, located off the Civic Center bridges, is not prominent and not easily found by the public. Beverly Hills PD 9

27 Entrance Interior BHPD s immediate interior is cramped and offers no direct assistance to the public. Beverly Hills PD Hawthorne PD Lobby BHPD s main lobby is small, outdated, and poorly located. It is not conducive of a welcoming or helpful environment. Beverly Hills PD Hawthorne PD 10

28 Community Room BHPD s only comparable space is the EOC, which is located in the center of the facility, and is very limited as to functionality options. Beverly Hills PD Hawthorne PD Conference Space BHPD only has two possible conference/training rooms; both located within the EOC, and fairly cramped and limited as to use. Beverly Hills PD Hawthorne PD 11

29 Natural Lighting BHPD has very limited interior natural lighting in the building. Beverly Hills PD Hawthorne PD Roll Call BHPD s roll call room is too small to accommodate the current, and projected, personnel during each shift. Some personnel, therefore must stand. Beverly Hills PD Hawthorne PD 12

30 Employee Lockers BHPD s employee lockers are outdated and insufficient for current and future needs. Beverly Hills PD Hawthorne PD Report Writing Room BHPD officers write their reports in 4 small outdated cubicles each shift. Beverly Hills PD Hawthorne PD 13

31 Dispatch BHPD s Dispatch center, much like the other divisions and bureaus, does not have a functioning workflow to allow for optimal management or efficiency. Beverly Hills PD Whittier PD Workspace BHPD s Traffic Bureau, much like the other divisions and bureaus, does not have a functioning workflow to allow for optimal management or efficiency. Beverly Hills PD Hawthorne PD 14

32 Breakroom BHPD has one small breakroom with few amenities for use by all employees. Beverly Hills PD Hawthorne PD Police Vehicle Parking BHPD s vehicles are packed into 2 small underground parking levels. Beverly Hills PD Hawthorne PD 15

33 Needs Assessment Facility occupied since 1990 Approx. 92,000 square feet total 72,000 square feet office space 40,000 square feet usable office space Conclusion: The Department needs an additional 20,000 square feet projected out 20 years. Additional Considerations: Last 26 years many changes have occurred in law enforcement: Communications, Records, custody requirements, property and evidence, locker space, computers, and technology, etc. Needs Assessment Total Need Addition The total need would be 89,000 Square Feet, the existing only has 73,000 Square Feet Would require very deep footings for the additions to reduce weight on the existing structure. Lobby Records Communications Very small and poorly located on the second floor closest to the parking. Located on the 3rd floor and too far from the Public. Located on the Ground floor remote from the Lobby and Records. Community Room Only access is by using the EOC located in the center of the facility. Jail Security Located on the 3rd floor requiring prisoners to be transported to that location Security throughout the building needs to be increased. 16

34 Conference Rooms Emergency Operations Center Phasing Natural Light Corridors Plumbing Structure HVAC Project Cost Needs Assessment The department is limited on conference rooms to 2 in the Emergency Operations Center. Located in the center of the building with public access occasionally causing security issues. Project Development will require phased construction or moving staff out of the building during construction. Very limited natural lighting in the building. Corridors are very narrow and generally singular loaded Plumbing is in constant need of repair and replacement. (Continued) The facility was designed to meet Essential Service Act, but does need upgrading to meet more current codes, if existing structural system is modified due to new design. Some of the air conditioning equipment is getting near the end of life and will require some replacement. The Project estimated at $71,000,000 would require a fairly large Contingency to anticipate unforeseen issues. Renovation with Addition Option: ADVANTAGES Addition would allow for the Total Need to be met. DISADVANTAGES Addition will be an expensive cost to the project. The Lobby can be relocated to the ground floor. Records can be relocated to the ground floor. Improves work flow to office locations Communications will be relocated to a better location. The EOC- Community Room would be relocated to a better location. Jail with a smaller footprint relocated to ground level for easy transport of the prisoners. Phasing will be done to lessen the impact on the staff. Security will be enhanced by adding interview rooms and conference rooms on the ground floor. Rebalance the spaces with available Square Footage to fit the future needs Patrol more focused on one level. Square footages meet current and future need. The Larger Lobby would require an addition to the Rexford side lobby. Supporting equipment will also have to be relocated. The Community Room is still not accessible on the ground floor. Demolishing the existing 3rd floor jail is a difficult and costly task. Phasing increases cost. Existing Facility would not meet current Essential Service Requirements. Suggest Structural Upgrade. Convenient Public Street Parking is very Limited. Traffic Division not adjacent to lobby. *The comparison is between an ideal situation and the current facility.* 17

35 Fiscal Impact A major reconstruction of the existing building is estimated to be approximately $71,000,000. The breakdown is as follows: Building construction $41,000,000 Soft costs (architectural engineering $14,000,000 consultants, fees, furniture, fixtures, etc.) Contingency and escalation costs $16,000,000 Total: $71,000,000 Even after the estimated $71,000,000 renovation, several deficiencies would still not be resolved. This is due in part to the original design and construction of the current facility. These include the following: 1. No Community Room easily accessed by the public, adjacent to the lobby. 2. A lobby with substantial parking, which is easily available to the public. 3. Underground parking is too small, cramped, and cannot be expanded. Police vehicles are scattered in different locations around Civic Center Drive. 4. Police facility is located on two extremely busy streets, often faced with gridlock. Council Direction Staff is seeking Council acceptance and direction on the following: 1. Accept the Needs Assessment Report and Conceptual Master Plan. 2. Direct staff to begin the process of developing partial schematics with cost impacts. 3. Direct staff to prioritize the various schematic options. 4. Direct staff to identify a temporary relocation of the Police Department during project construction and the associated cost. 18

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37 NORTH Not To Scale City of Beverly Hills Police Department Third Floor CONCEPTUAL SITE IDEAS SCHEME M Roof Area Office of the Chief Open Office Area Chief s Conference Chief Existg Toilets Coffee Conf 1 Conf. 2 Conf. 3 Lobby EOC WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

38 NORTH Not To Scale City of Beverly Hills Police Department Second Floor CONCEPTUAL SITE IDEAS SCHEME M Possible Traffic Expansion Area Possible Crime Scene Expansion Area Possible Investigations Expansion Area Traffic Existing Crime Scene Area Investigations Area Toilet Rooms Stor Conf Rm. Conf Room Conf Room Break Area Employee Entrance Professional Standards WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

39 NORTH Not To Scale City of Beverly Hills Police Department First Floor CONCEPTUAL SITE IDEAS SCHEME M Possible Jail Area Possible Parking Area Possible SWAT Garage Records New Expanded Public Lobby Exist Stairs Elev. Communications Interv. 1 Interv. 2 Interv. 3 Comm. Support Women s Toilet Room Armory Property Intake Men s Toilet Room Briefing Comm. Support Break Area Report Writing Juve Hold Watch Commander Interview 4 WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

40 City of Beverly City Hills of Beverly Police Department Hills Police Department Basement Level A CONCEPTUAL CONCEPTUAL SITE IDEAS SITE SCHEME IDEAS M Women s Toilet Room Women s Locker Room Men s Locker Room Men s Toilet Room Property Intake WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

41 City of Beverly City Hills of Police Beverly Department Hills Police Basement Department Level B CONCEPTUAL CONCEPTUAL SITE IDEAS SITE SCHEME IDEAS M Mechanical Room Property Storage Room Access WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

42 City of Beverly Hills Police Department CONCEPTUAL CONCEPTUAL SITE IDEAS SITE IDEAS SCHEME M Conference and Training Emergency Operations Center WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

43 City of Beverly Hills Police Department CONCEPTUAL SITE IDEAS SCHEME M 2 STORY ADDITION WITH 2 BASEMENTS WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)

44 City of Beverly Hills Police Department CONCEPTUAL SITE IDEAS SCHEME M Add New Lobby Entrance To Match Existing Add 4 New Parking Spaces Total 5 and 1 HC WMM Associates Architects and Planners 3325 WILSHIRE BOULEVARD SUITE 632 LOS ANGELES, CALIFORNIA TEL: (213)