Open Access, RIMS and persistent identifiers

Transcription

1 Open Access, RIMS and persistent identifiers eresearch Australasia 2015 Jonathan Breeze CEO ORCID:

2 Abstract As funder and institutional open access policies start to take hold, researchers are increasingly being asked to engage with institutional repositories to share their work. Often seen as an unnecessary administrative burden, the submission of full-text articles to institutional repositories can be a frustrating experience, hampered by fragmented institutional systems. To address these frustrations, many institutions have implemented Research Information Management Systems to collate the data required to streamline the deposit of full texts and other artefacts into institutional repositories. This presentation examines how a RIMS can be configured to improve engagement with institutional OA policies and in turn, help repository managers track deposit rates across their institution. We will also briefly reflect on a successful ORCID integration project run by Imperial College London, the first institution to integrate a RIMS with an institutional repository, resulting in over 1200 staff claiming an ORCID within a week and leveraging the automated harvesting of data to populate their repository with verified metadata collected from external systems.

3 The rise of the open access policy

4 79 (and counting) funder policies NHMRC ARC

5 Similar in philosophy but far from identical Diagram: Australian Open Access Support Group CC licence

6 No two funder policies are the same* Policies apply to different output types Place of deposit varies: any open/subject repository v s institutional repository Timing of deposit varies (on acceptance; within x months of publishing; within x months of policy embargo) Rules regarding full text deposit vary e.g. journal article version is sometimes allowed Metadata only deposit is sometimes mandated but not always the same set of fields Waivers are allowed sometimes Some funders have attempted to encourage Gold OA over Green OA deposit to varying degrees of success * probably

7 Responsibilities also vary For example, ARC and NHMRC Both policies require that researchers deposit metadata around the time of acceptance (i.e. when they are most likely to remember where they saved the manuscript) meanwhile, in the UK Higher education institutions are now advised to implement processes and procedures to comply with [HEFCE s] policy, which may include using a combination of the green and gold routes to open access.

8 The paradox of choice - more is sometimes less

9 err, I think this is OA compliant?!

10 Independent report on OA policy implementation Policy has lead to researchers ultimately not engaging with open access at all as it was perceived as being too difficult. it is apparent that larger, more distributed organisations have been unable to fully track publications that have been made open access through the deposit of author final manuscripts in repositories

11 Most OA policies make reference to infrastructure that struggles to communicate Publisher system(s) Institution system(s) Open Repositories Funder system(s) Need to break down system boundaries Reduce information that is already known being recreated Reduce information loss Remove blockers for system interoperation Introduce standard APIs for communicating information Improve capture of structured data at the source of creation Raise awareness of the possibility of technology actually being able to help (!) Make better use of persistent identifiers

12 The rise of research information management systems Expertise search Network analysis Analytics Annual reporting Accreditation Ad hoc reporting Aggregate Biographical Info Contact Info Interests/Expertise Publications Presentations Performances Honours/Awards Funding Teaching Public Service Community Serv. Impact Public researcher profiles (e.g. VIVO, Profiles RNS) Impact Reporting Open Access Support Assessment CV, BioSketch External data sources Manual input Local data sources 12

13 RIM Digital Repository Support Support the population of institutional digital repositories. The automatic detection of files elsewhere on the web helps reduce the burden placed on researchers.

14 Support deposit of files by researchers Research notified when a new publication has been identified that requires deposit Optionally review Sherpa/ RoMEO advice or institutional advice during deposit process Optionally link article to funder Upload full text or provide a URL to open repository Optionally request an embargo period Commercial in Confidence

15 Alternatively, support deposit by librarians Librarian maintains information about acquisition method for journals Librarian manages workflow and requests full text from researcher if can t find openly available copy e.g. when epmc open access collection is available Commercial in Confidence

16 Symplectic s deposit workflow got a tweet!

17 Monitor levels of engagement with institutional and funder OA policies At a glance, discover which individuals and departments are examples of best practice and which need more support Commercial in Confidence

18 Help automate the linking of funder information with publication metadata

19 Support sharing of research data Symplectic have partnered with figshare to provide a single point of entry for academics to deposit both research data and their full text. Updates Elements with items added to figshare; Fellow institutional co-authors are linked; Grants are linked via funder identifiers. Reporting to funders Reusing the data to display on public / open profiles Datasets included in CV and other reports Researcher uploads dataset to figshare for Institutions

20 Err, how is ORCID going to help?

21 A world full of identifiers is a world with a lot less manual entry of metadata

22 ORCID is helping systems share data Symplectic make captured works available for CVs, activity reports, profile pages, open networks and much more. Symplectic searches authenticated ORCID accounts for persistent IDs Symplectic uses persistent IDs to harvest quality metadata from verified data sources **Coming soon** CrossRef wiill update ORCID automatically with new records

23 RIMs helping ORCID adoption 3,226 created 1,200 linked to Elements (so far!)

24 But, will ORCID really help OA?

25 Yes, but only if all systems use them too! Publisher system(s) Institution system(s) Funder system(s) Open Repositories The College has no record of articles deposited in external repositories, and until solutions to disambiguate authors, such as ORCID, are more widely implemented, automatic monitoring will remain difficult. The College is actively working towards increasing uptake of ORCID and embedding it within institutional systems. Imperial College London Quote:

26 Thank