ORCID: A simple basis for digital data governance

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1 ORCID: A simple basis for digital data governance Matthew Buys Regional Director, ORCID Contact Info: p a Motor City Drive, Suite 750, Bethesda, MD USA orcid.org

2 Why is there a problem? The research community has lacked the ability to link researchers and scholars with their professional activities. Name variations: Matthew J Buys, MJ Buys, M Buys, Matthew John Buys, 修 入, Мэтью Байс Institutional variations: ORCID, ORCID Incorporated, ORCID Inc, ORCID EMEA 2

3 Algorithms cannot solve this Different versions (full name vs. initials) Shared names Transliteration ALT characters Name changes Multiple family names J. Å. S. Sørensen J. Aa. S. Sørensen J. Åge S. Sørensen J. Aage S. Sørensen J. Åge Smærup Sørensen J. Aage Smaerup Sørensen 3

4 Can names be cleaned up? Of course they can! We need to use digital names: persistent identifiers that uniquely specify the person, organization, or object to which a name refers 4

5 What do IDs do, exactly? 1 Enable machine readability 2 Disambiguate and enforce uniqueness 3 Enable linking and data integration 5

6 ORCID is Open Non-proprietary and platform-neutral International service that integrates with other researcher identifiers Registry use is free for individuals Independent non-profit membership organization Open data, software, APIs, and documentation 6

7 First challenge Discoverability of research activities in databases and institutional record management It is a challenge to find the unique researchers or institution without a unique persistent id (ORCID) ORCID allows for simple searching of a specific id and creates an authority record i.e. 7

8 Second challenge Output tracking, research reporting and impact assessment It is extremely difficult for an institution to conduct research evaluation without a unique persistent id (ORCID) or an institutional id Persistent IDs enable better research evaluation and improved integrity of data in the digital research ecosystem 8

9 Institutional Challenge: Silo Systems RIMS Finance Institutional Repository Grant Systems Research Data Interoperability??? Solution: ORCID enables interoperability 9

10 ORCID record ORCID provides a persistent digital identifier that distinguishes researchers from each other and links them to an organization identifier 10

11 And links activities Professional activities (Education, Employment, Funding and Works) can be added by an individual or automatically by an ORCID member organization through the API as well biography 11

12 Trusted connections Author Publisher ORCID Identifiers support unambiguous assertions and notifications of personorganization-works orcid.org 12

13 ORCID connects systems Proprietary & Open Data Systems/ Indexes Research Information Management Systems Grant Submission System Repositories Publisher Manuscript Submission Other Institutional Systems (HR, Finance )

14 The ORCID API Provides systems to system connections (Semi-) automates flow of information Improves efficiency and reduces administrative burden Includes a persistent id (ORCID id) for uniqueness and interoperability (exchange of information between systems) orcid.org 14

15 ORCID enables assertions Organizations are collaborating to ensure persistent identifiers for people, places, and things are connected in research workflows + = RIN

16 ORCID community integrations Funders: COLLECT ids at grant submission and review; PUBLISH with award; POST grant IDs researcher record; RECEIVE updates Universities: COLLECT ids for new staff and students, at thesis submission, in faculty profile systems; POST affiliation IDs; RECEIVE updates Publishers and Repositories: COLLECT ids for authors, contributors, and reviewers; PUBLISH id with work, POST paper, dataset, review IDs; RECEIVE updates Associations: COLLECT ids for members, authors, and meeting participants; POST affiliation and presentation IDs; RECEIVE updates orcid.org 16

17 Adoption of ORCID 2,014,627 ORCID ids and counting 12,121,523 Works activities (publications, data sets, patents and other research outputs) 150,378 Funding activities 704,751 Employment activities orcid.org 17

18 Membership options Feature Basic Member API Premium Member API Number of system integrations (client credentials) One (1) Five (5) Get an individuals authenticated ORCID id Search/retrieve data Notification of an update to a researchers ORCID record (webhooks) Add to and update ORCID records Facilitated creation of new ORCID Records for your researchers Documentation/Knowledgebase Peer support group Webinar/ support Public data file dump 2x annually Monthly Custom API usage reports 2x annually (generic) Monthly (custom) ORCID newsletter 2x annually Monthly 18

19 Automatic notifications notification to preprint repository submission NEW INFO! University Library ACCEPTED! Faculty Profiles Publisher or Repository ORCID Record Funders orcid.org 19

20 Digital ecosystem of the future. enter data once and reuse this many times. Key functions: Standard/compliant CVs Interoperable systems Public presence of research Embed unique identifiers into the workflow Compliance with standards Accurate reporting Enabling innovation through functional information management systems 20

21 Data governance Data governance refers to the management, availability, usability, integrity, and security of data Enable machine readability Disambiguate and enforce uniqueness Enable linking and data integration ORCID identifiers provide a simple basis for digital data governance 21

22 Closing remarks The ability to uniquely identify contributors is a deceptively simple concept which, if realised, could enable forms of real-time understanding of scientific research that up to now have been extremely costly (if not impossible). --Jonathan Kram, Wellcome Trust orcid.org 22

23 Thank you! Find out more at Register at Matthew Buys Regional Director, ORCID orcid.org 23

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