Instructions for preparation of papers to be included in the proceedings of INTER-NOISE 2011

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1 Instructions for preparation of papers to be included in the proceedings of INTER-NOISE 2011 Givenname Familyname 1, Givenname Familyname 2, and Givenname Familyname 3 1 Osaka International Convention Center (OICC) 3-51 Nakanoshima 5-chome, Kita-ku, Osaka JAPAN 2 Affiliation 3 Affiliation ABSTRACT This template provides instructions to authors of papers to be included in the Proceedings of INTER-NOISE The Proceedings will only be published on a DVD-ROM. The purpose of these instructions is to ensure uniformity in the layout and typography of the papers. These instructions are in the format to be used for all papers. Papers shall be submitted only as Portable Document Format (PDF) files. An abstract is required for all papers. The title of each paper shall not exceed 20 words. The final version of the abstract shall contain at least 100 words, but not more than 250 words. The abstract shall not include equations, numbered references, or footnotes. Abstracts will be printed in the Congress Program Booklet to help attendees plan their days at the Congress. Authors will upload the final version of the Abstract as well as the manuscript for the complete paper to the Congress Website from which it will be downloaded by the Congress Secretariat. Detailed instructions for uploading will be provided. If necessary, the Organizing Committee may alter abstracts to be printed in the Program Booklet if they exceed the 250-word limit. A maximum of three keywords shall be added below the abstract to provide easy access to related papers in the Proceedings. Keywords: Noise, Vibration, Measurement 1. INTRODUCTION This template contains basic rules for formatting your paper. Use this document as a guide when writing your paper. Wherever possible, use the styles that have been defined in this document. Alternatively, select a text and then select an appropriate style from the drop-down list in a MS Word document to apply the desired style to the selected text (if the drop-down list is not visible, select View Toolbars Formatting). Please do not change the specifications for any pre-defined style. This paragraph and others in this document were formatted with the Paragraph style. The manuscript shall be a contribution to the literature for noise and vibration control, and not a list of topics to be covered during the oral presentation. The number of pages allowed for a manuscript is approximately: four to six pages for contributed papers, six to eight pages for invited and survey papers, and more than eight pages for distinguished lecture papers. The minimum number of pages for a manuscript is four. The exclusive use of SI units is strongly recommended. If the English conventional system of units is used, the English equivalents shall be inserted in parentheses following the metric values. Use of mixed SI and English conventional units is not permitted. Only manuscripts written in the English language will be accepted for inclusion in the Proceedings. The Technical Program Committee reserves the right to reject any manuscript considered inappropriate for the Proceedings, even if the abstract was previously accepted. Subheadings are used in the following text. The Arial font is specified for all headings. Sans-serif 1 gf@aaa.com 2 gf@bbb.co.jp 3 gf@ccc.go.jp 1

2 fonts such as Helvetica may be substituted for Arial. 2. MANUSCRIPT FORMAT 2.1 Margin Settings The A4 standard paper size will be used for all Congress papers. All margins are set to 25 mm on all pages. Pages are numbered automatically and centered in the footer on each page. If you use a word-processor software other than MS Word, insert a sequential page number at the bottom center of each page. Do not include anything in headers or footers except footnotes for addresses on the first page of the manuscript. 2.2 First Page Heading The logo for Congress papers shall appear centered at the top of the first page. The logo does not appear on subsequent pages. When you are using the downloaded template for MS Word files, the logo has already been inserted into the header section for the first page. If you are not using MS Word, you can copy and paste the logo into your document. The logo can also be downloaded from Title of Paper The font for the paper title is Arial 14-point bold. Except for proper nouns, only the first word of the title is capitalized (e.g., Fuzzy methods in affordability and cost estimates). The preferred layout for the title is shown on the first page of this template. For the title, use the pre-defined style Title of paper. 2.4 Author Information Author information shall be inserted below the title and centered. Use the example on the first page of this template as a guide, namely, given name followed by family name. The font for author names is Times New Roman, 11-point regular. Use the pre-defined style Authors. Place author affiliations and addresses below the title. Use the pre-defined style Affiliation for which the font is Times New Roman 10-point regular. If there are more than three authors, continue adding authors and their affiliations according to the examples on the first page of this template. Put the authors addresses at the bottom of the first page by using the Footnote option of MS Word. Use black regular type for the addresses, not blue or underlined type. To remove automatic hyperlinking in a MS Word document, right click on the hyperlink and select Remove Hyperlink. 2.5 Major Headings Major level 1 headings shall be flush left and in 12-point Arial bold type, all capital letters, and numerically ordered (e.g., 1. INTRODUCTION, 2. PREVIOUS WORK, etc.). Use the pre-defined style 1. Major Headings. The spacing before the heading is 12-point with 1-point after. 2.6 Subheadings Level 2 subheadings shall be in 10.5-point Arial bold type, upper and lower case, and numerically ordered (e.g., 2.4 Application of Fuzzy Relational Methods, 2.5 Value Analysis, etc.). Use the pre-defined style 1.1 Subheadings. The spacing before the subheading is 6-pt with no space after. A level 3 heading has been defined, but is not expected to be widely used. If required, use the pre-defined style Third headings. The space before the third heading is 3-pt with no space after. 2.7 Main Body The font for the main body of text is 10.5-point, regular Times New Roman or Times medium. If these fonts are not available, a similar serif font may be substituted. Use the pre-defined style Paragraph for the text of the main body of a paper. 2.8 Graphics and Tables Figures and Photographs Incorporate all graphics, charts, tables, illustrations, photos, etc. directly into your manuscript 2

3 shortly after their first mention. An example of the preferred layout of a graphic is shown in Figure 1. Figure 1 This is a caption for the figure The graphic was centered on the page using the pre-defined Style of Figure. The figure has a caption label beneath the graphic and in 10.5-point Times New Roman, and centered by using the pre-defined style Caption. If your paper includes photographs, you need to reduce the dimensions of each image and place the reduced image in the text after first mention. Do not use high-resolution pictures, since that is likely to increase the size of your final PDF file. A resolution of 200 dots per 25 mm should be sufficient for the purpose of most papers Tables An example of a table is as follows. Table 1 Physical parameters of liquids Liquid Molecular formula Density, g/cm 3 Sound speed, m/s Benzene C 6 H Acetone C 3 H 6 O Water H 2 O Tables are centered on the page. The caption is placed just above the table and uses the pre-defined style Caption. 2.9 Equations Equations shall be typeset (using the Microsoft Equation Editor if using MS Word) as follow E = mc 2 (1) The equation is set into a two-column 160-mm-wide table where the left-hand 150-mm-wide column contains the equation, and the right-hand column the equation number enclosed in parentheses. The equation is centered within the cell, and the equation number is vertically centered to align with the equation. Fractions in an equation are best shown on one line with the numerator and denominator separated by a solidus [/], not built-up with a numerator above a denominator References In the text, indicate references between brackets, e.g., noise sources can be identified [1-2] and action can be taken as reported by Embleton [3]. Examples of the preferred format for reference listings are given in the list of references. Please use the pre-defined style References for 3

4 the heading. 3. OTHER IMPORTANT INFORMATION 3.1 Submission of Papers All papers shall be submitted on-line to the Congress Secretariat and only as unprotected PDF files (Adobe Portable Document Format) via the official Congress website ( The size of a PDF file shall not exceed 10-megabytes. Given the large numbers of papers expected for this Congress, the Secretariat does not have the resources to typeset or to proofread the individual papers. Please review your paper carefully for format, spelling, grammar, punctuation, and technical content. Your paper will be placed into the Proceedings just as received. Any paper that varies significantly from the format presented in this template will be returned to the author(s) for re-formatting using the guidance of this template. The deadline for submission of a complete manuscript is 2011 June 1. The corresponding author (who registered when the abstract was first submitted) will be notified of receipt of the paper by from the Technical Program Committee. When submitted, papers shall be in final form and ready for inclusion on the DVD-ROM for the Congress Proceedings. 3.2 Mandatory Registration of Authors At least one author of each paper shall pay the registration fee by no later than close of business in Japan on 2011 June 8 to have the paper included on the Congress Proceedings DVD-ROM as well as included in a technical session of the technical program. An invited or contributed paper may be presented at the Congress only if a registration fee (Regular Participant or Student) has been paid for that paper by no later than the deadline for the paper submission for the Proceedings. Each paper that appears in the Proceedings requires the payment of one registration fee. One registration fee is valid only for one paper. If the same author submits two or more singly-authored papers, the Additional paper fee shall be paid for each additional paper submitted in addition to the author s registration fee that applies to the first paper. The additional paper rule is applied only for singly-authored papers and not applied for multiple-authored papers. Final acceptance of your paper depends on the successful uploading of the PDF file via the official Congress website ( as well as on timely receipt by the Congress Secretariat of the applicable registration fee. 4. CONVERSION TO PORTABLE DOCUMENT FORMAT (PDF) Authors shall submit their papers in Portable Document Format (PDF) files. The instructions in this Section shall be followed very carefully. Conversion from MS Word (or other word processor) files to PDF files is often not perfect. Authors shall examine the PDF file carefully to ensure that all symbols, equations, graphs, etc. as well as text have been properly converted. The conversion of your paper to a PDF file probably will be accomplished by means of the Adobe Acrobat program. Conversion requires use of the FULL Adobe Acrobat program; the Adobe Acrobat Reader cannot be used to create PDF files. 4.1 Embedding Fonts One of the most common problems related to conversion to PDF format is failure to embed fonts in the document created by a word processor program. If fonts are not embedded, the PDF conversion program does its best to select fonts that match the original document, but the appearance of the PDF file may not be what is intended. To embed fonts in a MS Word file, go to the Tools menu and select Options. Then click on the Save tab and check the box Embed True Type fonts. You can reduce the size of the MS Word file by also checking Embed characters in use only. Other word processing programs may have similar options. 4.2 Including Document Information When the PDF file has been created, please select the Open options and enter information for the title, authors, etc. This information can be entered by using the full Adobe Acrobat program. Information cannot be entered by using the Acrobat Reader. 4

5 Go to the File menu of the PDF file, select Document Properties, and then select Initial View options. The upper half of the display sets the Initial View; the bottom half is for Window Option. Do not select anything in the lower half of the display. In the upper half, next to the Show options select Page Only. For the Page Layout options, select Single Page. Select Fit Width in the Magnification box. Ensure that the Open to: option is set to Page number 1. Press OK to set the options described above. Figure 2 shows the final display of options from an Adobe Acrobat file. The final display may depend slightly on the version of Adobe Acrobat you are using. Figure 2 Adobe Acrobat document information options to be set for PDF versions of papers In the Document Properties dialog box, select the Advanced properties from the left-hand box. Ensure that the Reading Options Binding: is set to Left Edge. Then, press OK to set those options. When the PDF file data entries are complete, please use the Reduce File Size command. Go to Documents, and select Reduce File Size. You may choose any filename for the final PDF manuscript that is to be uploaded to the submission system on the Congress website. The paper submission system automatically REPLACES the filename you gave to one that can be easily managed by the system. For example, you might get a filename like y4yfthqcgggido45143v3h45_1.pdf for the file you submit. You do not need to keep the long and complex filename in mind, since the system always appropriately links your Login ID to your final manuscript. 4.3 Inspecting Your PDF File Carefully inspect your PDF file before submission to be sure that the PDF conversion was done properly and that there are no error messages when you open the PDF file. Common problems are: missing or incorrectly converted symbols especially mathematical symbols, failure of figures to reproduce, and incomplete legends in figures. If the authors who submit PDF files follow the steps described above, it will save the Congress Proceedings Editor considerable time and effort. 4.4 Difficulties in the PDF Conversion To avoid the above-mentioned problems that can occur in the conversion, we strongly recommend that the conversion from MS Word files to PDF files be made by the authors, not the Proceedings Editor. However, if you have substantial difficulties in converting from a MS Word file to a PDF file, you may send an to request help from the Congress Secretariat at secretariat@internoise2011.com. 5. PRESENTATION TIMES For Distinguished (Plenary and Keynote) papers, the presentation time for Plenary and Keynote 5

6 lectures is 60 minutes including a period reserved for questions and comments. For Invited and Contributed papers, presentation time is a total duration of 20 minutes with 15 minutes for the presentation, 3 minutes for questions, and 2 minutes to allow participants to move to a different lecture room to hear the next paper. Every presenter should practice the presentation until it is comfortably within the time limit. The Session Chair will enforce the time limits, if necessary. All papers at INTER-NOISE 2011 will be presented in English. 6. POSTER PRESENTATIONS Poster sessions during the congress will be held in the area around Conference Hall on the 12th floor of the Congress venue. Poster presenters will be provided a board with dimensions of 0.9 m (W) by 1.8 m (H). The upper left part of the board in a 0.2 m (W) by 0.2 m (H) area is reserved for showing the poster number assigned by the Congress Organizing Committee. The poster number will be presented in the Congress Program Booklet published for the congress. The area on the upper right part of the poster board will be used for the poster title, name of author(s), and affiliation(s). The remaining area of the board available for the posters is 0.9 m (W) by 1.6 m (H). Posters are affixed to the board by use of double-sided tape or drawing pushpins provided by the Congress Organizing Committee. A single poster has to provide the entirety of a Poster Presentation; neither desks nor any other equipment will be provided. All text material shall be written in the English language. 7. CONCLUSIONS The section before the references is normally called CONCLUSIONS, SUMMARY, or FINAL REMARKS, where the authors describe the most-relevant findings of the work. Use the pre-defined style 1. Major Headings for the heading. ACKNOWLEDGEMENTS Authors may acknowledge financial support in this Section. If other acknowledgements are to be included, please make them brief. All acknowledgements shall be placed just before the references. Numerically ordering is not necessary for the ACKNOWLEDGEMENTS or REFERENCES headings, which should use the pre-defined style Major without number. REFERENCES [1] Leo L. Beranek, Criteria for noise and vibration in communities, buildings, and vehicles, Chap. 17 in Noise and Vibration Control Engineering Principles and Applications, edited by Leo L. Beranek and Istvan L. Ver (Wiley, New York, 1992). [2] Bernard Widrow and Samuel D. Steams, Adaptive Signal Processing (Prentice-Hall, Englewood Cliffs, New Jersey, 1985). [3] T. F. W. Embleton, Tutorial on sound propagation outdoors, J. Acoust. Soc. Am., 100(7), (1996). [4] M. Stinson and G. Daigle, Meteorological measurements for use in sound propagation calculations, Proc. 7th Long Range Sound Propagation, (1996). [5] M. Nishimura, M. Kondo, K. Iwamoto and Y. Tsujimoto, Active attenuation of impulsive noise from a railway tunnel exit, Proc. INTER-NOISE 94, (1994). 6