Information for 2016 Poster Displays

Size: px

Start display at page:

Download "Information for 2016 Poster Displays"

Charlene Pierce
5 years ago
Views:

Information for 2016 Poster Displays What is a poster display at the International Forum? Each year we receive hundreds of online submissions to display a poster board at our International Forum.

1 Information for 2016 Poster Displays What is a poster display at the International Forum? Each year we receive hundreds of online submissions to display a poster board at our International Forum. A poster at the Forum can outline new information, improvement strategies, celebrate success, ideas, case studies or projects which an individual or organisation would like to share on an International scale. Posters should not advertise any products or services Our posters play an important role in our Forum and it s a great way to network and communicate with other like-minded people from around the world. There is more information regarding the lay out, set up and running of the poster sessions later in this document. Call for Abstracts Submission Process: To be considered for a poster display you first must submit an abstract online. Please click here to download an abstract template All abstract submissions must be set out on the template provided. We cannot accept submissions in other documents/templates as this makes reviewing these difficult for our reviewers. Please make sure you follow the instructions below, any abstract submitted which has not followed these instructions may be deleted and not considered for review. - All abstracts must be submitted in English - Abstracts must not exceed 700 words (not including the template text) - All information (including tables) must be included in a single document - Please save your document using alphanumeric format (ie letters a-z, A-Z and number 0-9). Please do not include any symbols as you may have problems uploading this. Please click here to submit your abstract online All submissions are completed online, please make sure you have access to strong internet to set up an account and upload your abstract. Make sure you upload your abstract as a word document or a PDF only. Ensure the title of your saved document is clear and readable. Once your upload is complete you will receive a confirmation from our system confirming your upload. If you would like to delete your submitted abstract or change any author s names, you are able to do this until the close date of 2 nd November 2015 by using your log in details and clicking here:

2 Your poster has been accepted for the 2016 International Forum on Quality and Safety in Healthcare- What next? Congratulations on being accepted. Your work will be on show to around 3,000 delegates from around the world over three days of our International Forum. How do I accept to display my poster? We do not require you to reply to the results sent to you confirming the acceptance of your abstract. To confirm that you wish to display your poster you must register and pay to attend the 3 main days of the event (Wednesday 13 Friday 15 April) by Friday 26 February Once you have done this we will have a record of your attendance and a display board will be reserved for your poster. Please click here to view our delegate fees How do I register to attend? Registration is due to open in September Please note that you must register to attend for Wednesday Friday. The absolute final deadline to do this will be 26 February If you have not registered by this date then we will assume your circumstances have changed and you no longer wish to display your poster at the event. In this instance there will be no display board available for your poster. Please note that posters are only displayed on the three main days (Wednesday Friday) and we do not accept any 1 day registration options for poster displays. Tuesday is a pre-day only, all poster displays will be open from Wednesday onwards. You are welcome to attend the Tuesday as part of the 4 day package if you wish. What if I can t attend myself to put up my poster display? If you are unable to attend the Forum yourself to set up your poster display you are more than welcome to send a replacement. Each individual can only display one poster at the Forum so we ask that your replacement is not already attending to display a poster. Unfortunately you cannot log back in to amend your selected presenter yourself. Therefore if you would like to inform us that a colleague will be bringing the poster your behalf please their name and address to hwestwood@bmj.com along with the title of the poster they will be brining for display.

3 Where/when can I set up my poster display? We will open the poster hall to all poster presenters from 1pm on Tuesday 12 th April. You can choose to come at this time and set up your display, alternatively you may bring your poster with you and set up on Wednesday morning. Each poster will be displayed within its submitted theme and our team will be on hand to direct you to the right board. What will I need to bring to display my poster? You will not need to bring anything in order to attach your poster to the display board, we will provide fasteners for this. However, if you would like to have any handouts or business cards on display then you are welcome to bring these along with a sleeve or something similar and fasten to your display board. Shipping and deliveries We cannot accept any onsite deliveries or shipments of posters to the venue or our offices. We highly recommend that you have your poster printed out and secured in a poster tube prior to your travel to the Forum. We will not have any on-site facilities to print posters and we cannot print these and bring them to the event for you. We also cannot guarantee that we will have storage for your poster tubes or packaging if you bring these with you. We will not take responsibility for any loss or damage to your poster or poster packaging. Layout of your poster: Sizing and design requirements We recommend you print your poster on A0 sized poster paper (841mm wide by 1189mm high). All posters must be portrait style. Please make sure your poster matches the size we have specified below, if your poster does not meet these requirements onsite then we may not be able to accommodate it for display. We will be adding some tips on the presentation of your poster and some layout ideas shortly ; please feel free to use these as a guideline on how you might display your work. This will allow sufficient room on your display board for any additional handouts you may like to add. Each poster will be assigned one poster board to which it will be affixed to. We will supply the fixtures to secure your poster to the display board. The display board your poster will be attached to are white aluminium, 1 metre wide by 2.5 metres high.

4 Display board - 1 metre wide (1000mm) Display board- 2.5 metres high (2500 mm) Your A0 sized poster 841 mm wide 1189 mm high

5 Specialty Poster Sessions Poster presenters will have the chance to participate in our Specialty Poster Sessions. We have outlined some points to help you understand how you can take part in these sessions. Poster sessions will be arranged by theme. Your poster session will be in the theme you submitted your abstract to when you uploaded to our Call for Abstracts page. We will let you know when your themed session is taking place in March It is not compulsory to attend your poster session, if there is another session taking place at the same time that you would prefer to attend you may do so. However, we hope these sessions will give you the opportunity to discuss your work with peers. We will be sharing further details of the poster sessions later in the year.

COMCAS 2017 Author Instructions for Summary Submission

COMCAS 2017 Author Instructions for Summary Submission This document provides guidance on the submission of your Summary to COMCAS 2017. The deadline for Summary submissions is 20 May 2017. The COMCAS