If you have any queries, please do not hesitate to contact us. Opening hours are Monday to Friday 9.00am to 5.00pm. Contact details are

Transcription

1 Registration Guide 2016

2 1 Dear Student, Welcome to Abertay University for session 2016/17. This leaflet guides you through the registration process for session 2016/17. At the beginning of each academic year you must enrol on your programme of study and register for your modules. Only when you are registered can you be allowed to access University facilities and have your work awarded academic credit. This leaflet has five sections, namely 1. A Checklist for New Students 2. The Registration Process for New Students 3. The Online Registration Task 4. Student IT Account 5. Student ID Card If you have any queries, please do not hesitate to contact us. Opening hours are Monday to Friday 9.00am to 5.00pm. Contact details are Tel: onlineregistration@abertay.ac.uk Best wishes for your studies at Abertay. Registry

3 2 1. A Checklist for New Students Below is a checklist of the things you need to do, keep a note of, bring with you to your scheduled Registration Event. Photograph for student ID card Upload a coloured passport sized photo via OASIS, which meets the photo guidelines detailed on the photo upload page. Student cards take 2-4 weeks to be produced so it is very important that you upload your photo as soon as possible to ensure that your card is ready for collection when you arrive for your Registration Event. Student ID number Please keep a note of this number which will identify you uniquely for the duration of your studies. It appears in your orientation pack letter and in any /letter communication that we send you. Username and password Your username and password give you access to OASIS to complete the Online Registration Task. They are ed to you with the link to the student portal when you first applied to the university. When you change your password, please ensure you keep a note of the new password. You will not have full access to the University IT systems until you have fully completed the Online Registration task in OASIS. When you have fully completed the Online Registration Task, you will receive an with instruction on how to activate your full Abertay IT account and . Sponsor details Emergency contact Payment details (if applicable) Proof of identity Previous Qualifications You must inform us at Registration who will pay to the University your annual tuition fees. Full-time Scottish students and other non-uk EU students who are studying for one year or longer must apply each year to SAAS (Students award Agency for Scotland) to have their tuition fees paid. Students from England, Wales or Northern Ireland can apply for tuition fee support from SLC (Student Finance England/Wales/Northern Ireland). We strongly advise you to apply to your sponsor before you arrive at university in order to minimise any uncertainty about who will be paying your tuition fees. Address and telephone number of someone you nominate to be contacted in case of an emergency. Your payment details in order for us to receive money for your tuition fees or university accommodation (either card details for an online card payment or, if applicable, UK bank account details to set up a direct debit arrangement). You will need to bring an official document containing a recent photo of yourself (e.g. passport/driving licence/nec card) to your Registration Event as you cannot complete Registration until your Identity has been visually confirmed. You will need to produce your previous qualifications if they have not yet been verified. If you are unsure whether your qualifications have been verified please bring them along to your Registration Event.

4 3 2. The Registration Process for New Students You complete most of the Registration process by an Online Registration task in OASIS. You will be invited by in August to log into OASIS and complete the Online Registration task when it is open at the link: run/siw_lgn. If you are a new student, it is important that you complete the online registration task before you arrive as this ensures that your Registration is finalised quickly and easily at your scheduled Registration Event in the University Library. The date and time of your scheduled Registration Event can be found on the published Orientation timetable at: Below is an outline of how Registration is structured: New Students issued with Username and Password to access OASIS Logon to OASIS to register online. Click on the Click here to Register Online tab Complete Online Registration Usernames and passwords are issued when students first apply to the University From August students are ed when the Online Registration is open Must be completed before the start of teaching on 5 September 2016 Receive containing instructions on how to activate full Abertay IT account and The Online Registration Task has been fully completed New Students attend a Scheduled Registration event in the University Library During Orientation week (from Monday 29 August 2016). Please see the Orientation timetable for the exact day and time. Pick up Student ID card At the Registration Event Complete the IT and Library Orientation At the last station of the Registration Event

5 4 Registration Events for New Students These take place in the Library during the times shown below but you must attend only at the specific time and day which is shown on the Orientation timetable (If you cannot attend at this precise time, contact Registry immediately). The Orientation timetable will advise New students of the time to attend on one of the following days. You must attend at the allocated time. Tuesday 30th August 2016 Wednesday 31st August 2016 What happens at your Registration Event? 1) You will be asked to provide photographic proof of your Identity e.g. passport/driving licence/nec card. 2) You must produce the qualifications that enable you to enrol on your programme (if not already verified by UCAS etc). 3) You will pick up your Student ID card. 4) You will attend a short IT and Library Orientation session where your University IT account will be fully enabled and you will find out how to access your , timetable and personal records.

6 5 3. The Online Registration Task All students complete the Online Registration Task in OASIS but New Students are not fully registered until they have also attended their allotted Registration Event in the Library. You must apply to your sponsor i.e. SAAS/Student Finance England/Wales/Northern Ireland every year for funding of tuition fee payments. All students (New and Returning) are encouraged to apply from April for funding for the next academic session i.e. before exam results (school or college or university) are known. Please note that the Online Registration Task will ask you who is paying your tuition fees if no sponsor undertakes to pay, then you are personally responsible for payment. The Online Registration Task as it appears on OASIS is displayed below.

7 6 The Online Registration Task will ask you to confirm/amend your Personal, Programme and Finance details, as follows: 1 Personal details You must check or update your home address, term-time address (i.e. the local address where you will be living during the academic session) and emergency contact details. You must check other details e.g. nationality, disclosed disability etc. There is an opportunity to amend details or Registry throughout. Please follow the instructions given. 2 Programme and Modules this is a check of your study details and there is again an opportunity to Registry if any details are incorrect. 3 Finance and Tuition Fees Payment the online registration task will calculate and display the tuition fees for your course for session 2016/17. Please check this amount as this is the amount you or your Sponsor (SAAS. SFE etc) will need to pay to the University. When you have confirmed the tuition fee rate, you will then be allowed to select which Sponsor is paying your tuition fees (SAAS, SFE etc) from a drop down list. If you are paying your tuition fees yourself, please select Self-Funded and there will be an opportunity to make an online payment. If applicable, you may be able to choose a payment plan. If you require more details about payment please contact the University Finance Division at Finance@abertay.ac.uk tel: Please note that if you decide to withdraw after registering, fees may still apply so please check with the University Finance Division at the contact details above if you wish to withdraw after registering. You will receive a confirmation on successful completion of the Online Registration Task.

8 7 4. Student IT Account New Students The username and password used to access OASIS and complete the Online Registration Task are temporary. When you have fully completed the Online Registration Task in OASIS, you will be sent an with instructions on how to activate your full Abertay IT account and . Please follow the instructions given. When you have activated your full IT account, you will be able to access the University Intranet, including timetables. Returning Students You must register for session 2015/16 via the Online Registration Task in OASIS. If your password has expired or you have forgotten it you can use the self-service password change facility at: selfservice.abertay.ac.uk, type in your student number, password then click on Enter Credentials. Then you will be able to reset your password. If you have difficulty registering online please do not hesitate to attend any of the Registration Events mentioned above as soon as possible during Orientation Week or Registry at

9 8 5. Student ID Cards Your student ID card is also a National Entitlement Card. It has the University brand on one side and the NEC (National Entitlement Card) on the other, as shown in the sample below. Your Student National Entitlement Card provides you with access to services administered by the University and services offered by other public sector bodies. These include other universities, colleges, and local authorities throughout Scotland. The Student National Entitlement Card is designed to make it easier for you to access and receive public services to which you are entitled New Students You are issued with a card for the complete duration of your study at Abertay. It is important to keep this card on your person at all times while on the campus as Security and other staff can ask to see it at any time. If you submitted a photograph prior to your arrival at Abertay, a card should be ready and available for collection at your scheduled Registration Event in the Library. If the card is not ready then you will be issued with a temporary card and an will be sent to you when your card is ready for collection. Returning Students Your Student ID card remains active until you finish your programme of study. There is no need for you to request a new card unless you lose or damage your existing card. New cards are requested from the Enquiry Desk in the Library. There is a charge of 10 for a replacement card. Further information on student ID cards is available on OASIS.

10 This guide is available electronically and in other accessible formats on request. Registry Abertay University Bell Street Dundee Scotland DD1 1HG t: +44 (0) or +44 (0) switchboard: +44 (0) Abertay University is an operating name of the University of Abertay Dundee, a charity registered in Scotland, No: SC