VENDOR REGISTRATION NEW VENDORS MAY, 2018

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1 1. Access the following link for Vendor Self Service: 2. Read the Welcome Screen > Select 3. Select the Resources option near the upper-right corner to access documentation relating to vendor processing, e.g., registration and bidding instructions, chrome browser configuration instructions, password reset instructions, forms (W-9 and tax exemption certificate), etc. Page 1

2 4. Create User ID and password Create your USER ID > PASSWORD > enter your PASSWORD HINT > and VALIDATION NUMBERS Password criteria - Must be between characters Must contain at least 1 upper-case and 1 lower-case letter Must contain at least 2 numeric characters Must contain at least one special character/symbol # $, for example) Skip the EXISTING VENDORS ONLY section Page 2

3 5. User Contact Information Complete your company s contact information. Fields with a red asterisk (*) must be completed. Options for Contact Type include: General General Contacts Accounts Payable Accounts Payable Contacts Purchasing Purchasing Contacts Select Continue when finished. 6. New Vendor Registration Complete your company s information by navigating through the steps. Anything with a red asterisk (*) must be completed before selecting Continue to proceed to the next screen. The required address is used for EFT and Purchase Order delivery notices. Vendor Type select either Bidding Vendor or Regular Vendors Complete Minority Business Enterprise (MBE) section Page 3

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5 This address is used for EFT and Purchase Order delivery notices. Page 5

6 7. Address Information (Add at least one Accounts Payable and Purchase Order Address) Select add to add your company s Remittance Address (Accounts Payable) information. Select change to update your company s Remittance Address information Select Save when information is completed Select add to add your company s Purchase Order address information. Select change to update your company s Purchase Order address information Select Save when information is completed Select Continue when complete Page 6

7 8. General Vendor Contacts (Include at least one General Contact) Select New Contact to add a vendor contact person complete entries and select Save Select edit to update or edit your contact information Select Continue when complete Page 7

8 9. Select Commodities Search for keyword(s) or commodity codes in search field Select corresponding commodity codes to ensure bids will be automatically forwarded for matching commodities Select Add and chosen commodity codes will be displayed in the Currently Added section Select Remove option to remove displayed commodity code Select Continue when completed Page 8

9 10. New Vendor Registration Review Review all information for accuracy Select change to make updates in the various sections Add any necessary attachments, e.g., W-9, by selecting the Attach button in the Attachments category. W-9 forms may be obtained from the Resources option in the upper right corner of the screen or the IRS website - Select the terms and conditions statement Select Register when complete and to finalize your registration Page 9

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11 Select the Attach button if you have any documents to attach. Browse to select the file to attach from the directory. Once the file is located, select it and choose the Continue button to proceed. Terms and conditions statement check this box to proceed and then select Register. 11. New vendors will receive an enotification when registration is completed. Vendors will also be contacted once information has been verified. Details are included in the initial registration confirmation notice provided. 12. Questions - vendors@stlouisco.com. Page 11