How to Register for Summer Camp. A Tutorial

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1 How to Register for Summer Camp A Tutorial Table of Contents 1. Logging In 2 2. OU student faculty, or staff or Previous visitor 3 3. New User Account 4 4. Summer Camp Offerings 5 5. Summer Camp Page 6 6. Upcoming Events 7 7. Upcoming Events (cont.) 7 8. Event Page 8 9. Event Registration Page CCE Registration Logon CCE Sign In CCE Add Camper Page CCE Camp Selection Page CCE Payment/Verification Page CCE Enter Payment Information Page CCE Registration Confirmation Page Parents Page 17 Appendix A Updating Your Information and Adding Your Child s Information 1. Updating Your Info User Registration Page Add Your Child s Info Child Info Page Updating Your Child s Info 22 Appendix B Applying for a Scholarship/Financial Assistance 1. Request Scholarship Scholarship Application Scholarship Application Status 25 1

2 1. Logging in - Upon arriving at our website ( the very first step is to log in. Please click the Login link in the top left corner of the page (A). Table of Contents A 2

2. OU student faculty, or staff or Previous visitor - If you are student, faculty, or staff at the OU Norman campus, simply login with your OU 4x4 or CCE login credentials.

3 2. OU student faculty, or staff or Previous visitor - If you are student, faculty, or staff at the OU Norman campus, simply login with your OU 4x4 or CCE login credentials. If you are not OU student, faculty, or staff, but are a previous visitor who has already created a user account on the Sooner Flight Academy website, please enter your username and password in the appropriate text boxes and then click Login. If you need to create a new user account, please click the here link indicated (B). Table of Contents B 3

3. New User Account On the User Registration page, select whether you would like to have parent or teacher access to the site (eventually, you can have both, but for now select parent).

4 3. New User Account On the User Registration page, select whether you would like to have parent or teacher access to the site (eventually, you can have both, but for now select parent). Select a username and then add your (not your child s) First and Last name and address. If you are a student, faculty, or staff of OU Health Science Center, please use your HSC address in order to qualify for our Member Rate Discount. When you click Submit Query, the website will send an to this address with a link for you to click and select a password. Once this is accomplished, you can go back to the Login page shown under step 2 and login to the site. Table of Contents 4

5 4. Summer Camp Offerings - To see a complete list of summer camp options, please click Summer Camp along the left menu (C). Table of Contents C 5

6 5. Summer Camp Page - Scroll down the page to see a chart that shows each camp session by age, price, and dates (D). Select which camp session is right for your child. Clicking on the date will take you to that session s event page where you can read more. Table of Contents D 6

7 6. Upcoming Events - Another way to reach the event page is by clicking either Upcoming events links (E or F) from the home page. Table of Contents F E 7. Upcoming Events (cont.) - Scroll to find the camp session you are looking for and click the title (G). Table of Contents G 7

8 8. Event Page - The event page lists a short description (H), the dates and times the camp is in session (I), the location of the camp (and a link to Google Maps) (J), and the Registration button (K). To begin the registration process, click the Registration button (K). Table of Contents H K J I 8

9. Event Registration Page - The event registration page tells you whether you qualified for the Member Rate Discount or are receiving the Non-member rate for the camp fee (L).

9 9. Event Registration Page - The event registration page tells you whether you qualified for the Member Rate Discount or are receiving the Non-member rate for the camp fee (L). There are three buttons on this page which will send you to another website, the CCE Registration portal. The top button (M) should be selected if you wish to apply for a partial scholarship/financial assistance for summer camp. Selecting this button means you will only be charged the $25 nonrefundable application fee at this time. The balance remaining will be billed after any scholarship/financial assistance you receive has been applied to your account. Scholarships awards will be announced by May 15 th. See Appendix B on page 23 of this document for the scholarship application tutorial. The middle button (N) should be selected if you do not intend to apply for scholarship/financial assistance and desire to pay both the $25 non-refundable application fee and the entire camp fee at this time. The bottom button (O) should be selected if you do not intend to apply for a scholarship/financial assistance, but desire to pay only the $25 non-refundable application fee at this time. You will be billed for the remaining balance of you camp fee which will be due seven (7) calendar days prior to your camp session. For both the top and bottom selections, you must call the CCE Registration and Records department to pay the remaining balance by credit card or to mail a check (contact info can be found on the bill which will be sent to you). There is no ability to pay a remaining balance online. Clicking any of the three options (M, N, or O) will take you off of the Sooner Flight Academy website and direct you to the CCE Registration Portal. This is a different website within OU and requires you to create a user account, independent from the one on our website (if you have not already done so). Please use the same address for both websites. Table of Contents L M N O 9

10. CCE Registration Logon - If you have registered for past CCE events (including any SFA events), please click the LOGON button (P) and skip to step 11.

10 10. CCE Registration Logon - If you have registered for past CCE events (including any SFA events), please click the LOGON button (P) and skip to step 11. If you are brand new to this, fill in all of the New User fields identified by a red asterisk. Please use the parent s information on this page. Make sure you use the same address here as the one you used for the user account on the Sooner Flight Academy website. The SFA website uses this address to pull data from the CCE database for you to review your registration information. Leave the box checked identified as I am not registering. I am registering someone else (fill in your information below). This tells the system that you will be entering your child s info on the next few pages. When all required fields are complete, click Create Account (Q). Table of Contents P Q 10

11. CCE Sign In - Enter you email address and password in the appropriate text boxes. Click SIGN IN TO ACCOUNT (R).

11 11. CCE Sign In - Enter you address and password in the appropriate text boxes. Click SIGN IN TO ACCOUNT (R). If you forgot your password, you can click (S) to have your password sent to your address. If you have changed addresses since the last time you registered for a CCE event, please click (T) to update your account. Table of Contents R S T 11

12 12. CCE Add Camper Page - After signing into your CCE registration account, we need some information about your child who will be attending summer camp. All of the information on this page should be your child s info (except the address, which should be yours). Please fill in all the information indicated by a red asterisk. The Authorized Adults field (U) is for you to add the names of all possible adults to whom we can release your camper to at the end of each camp day. All adults will be photo identified before we release your child to them. Please include yourself on this list. If your child is able to transport him/herself, please indicate that here as well. When the form is complete, click ADD CAMPER (V). Table of Contents U 12 V

13. CCE Camp Selection Page On this page, you will be selecting which camp to attend. Please notice that the $25 non-refundable application fee is selected for you.

13 13. CCE Camp Selection Page On this page, you will be selecting which camp to attend. Please notice that the $25 non-refundable application fee is selected for you. Please select one camp session for the camper whose information you filled out on the previous page. If you have a second camper to register, you can add that camper on the next page. Remember that the ages listed must be accurate on June 1 st. If you wish to register for the Extended Day Curriculum for the week you are at camp (an extra $50 fee), please select that box as well (W). When you have selected your desired camp session and the Extended Day Curriculum if you desire, click CONTINUE (X) at the bottom. Table of Contents W X 13

14. CCE Payment/Verification Page - If you desire to register another camper, please click Add Camper (Y). You will be asked to repeat steps 12 and 13 above for each new camper.

14 14. CCE Payment/Verification Page - If you desire to register another camper, please click Add Camper (Y). You will be asked to repeat steps 12 and 13 above for each new camper. Make sure the information listed on this page is correct. If you discover you made an error in the camp session you selected or in the Extended Day Curriculum, please click Edit Items (Z). If you discover you made an error in your camper s information, please click Edit Registrant (AA). Please notice, the Pay by Credit Card is already selected for you (BB). If you desire to pay by some other method, please call CCE Registration and Records ( ) to coordinate payment method. If you cannot pay by credit card, you will be unable to register online. Otherwise, click the box I Agree (CC) and then SUBMIT (DD). Table of Contents Y Z AA BB CC DD 14

15 15. CCE Enter Payment Information Page - Please enter all requested information. Click Continue. Table of Contents 15

16. CCE Registration Confirmation Page - You will be automatically redirected back to the CCE portal for your confirmation page. This confirmation page will also be emailed to you.

16 16. CCE Registration Confirmation Page - You will be automatically redirected back to the CCE portal for your confirmation page. This confirmation page will also be ed to you. Remember, even if your camp fee is listed here as $0.00, you will be billed for the remaining balance which must be paid seven (7) calendar days before the first day of your camp session. Please see the Note to Attendees at the bottom. You will also be required to fill out and bring the two releases with you on the first day of camp. Table of Contents 16

17 17. Parents Page You will have to navigate back to the SFA website by either opening a new tab or typing in the address bar, flightcamp.ou.edu. You will also be able to confirm your registration by clicking on the Parents Tab (EE). Please notice there is a marketing survey for you to complete (FF). We would very much appreciate hearing how you found out about Sooner Flight Academy summer flight camp. This information helps us to be more efficient with our advertising budget. Table of Contents EE FF 17

18 Appendix A Updating your information and adding your child s information 1. Updating Your Info - If you would like to add Teacher permissions or remove Parent permissions or change your address, you can do it by clicking the Update My Info link in the left menu (GG). Table of Contents GG 18

2. User Registration Page - You can select Parent access (HH) and/or Teacher access (II) or type in a new email address (JJ) on this page.

19 2. User Registration Page - You can select Parent access (HH) and/or Teacher access (II) or type in a new address (JJ) on this page. If you change the address and click Submit Query (KK), the website will send a confirmation to that address to make sure it belongs to you. Table of Contents HH II KK JJ 19

20 3. Add Your Child s Info - Please add your child(ren) to your user account. From the Parent page, click Add a child from the left menu (LL). Table of Contents LL 20

21 4. Child Info Page - Please fill in the requested information. The Nickname text box (MM) is the name we will print on your child s name badge. The Secondary parent username text box (NN) is an optional place for you to give permission to another adult who has a Sooner Flight Academy website account to have access to update this child s information. The Special health info check box (OO) is for you to tell us to look on the medical release you fill out for allergies or other special needs your child may have. Now that this information is connected to your user account, you can update it at any time. Click Submit (PP) when you are complete. Table of Contents MM NN OO PP 21

22 5. Updating Your Child s Info - Back on your Parent page, you can review and/or update your child s information by clicking Update Child Info (QQ). It will take you back to the same form. Table of Contents QQ 22

23 Appendix B Applying for a scholarship/financial assistance 1. Request Scholarship - If you selected the option during registration to apply for a scholarship, your parent page will now have a link to Request Scholarship (RR). You can learn more about the summer camp scholarships by clicking the Scholarship FAQ button (SS). Click the Request Scholarship link to start the application. Table of Contents SS RR 23

2. Scholarship Application A new application must be filled out for each child you would like a scholarship for. The Event (TT) is the summer camp session this child is registered for.

24 2. Scholarship Application A new application must be filled out for each child you would like a scholarship for. The Event (TT) is the summer camp session this child is registered for. The Description of need textbox (UU) is your opportunity to tell the Scholarship Selection Committee about any extenuating family circumstances that will help them make their decision to award scholarship money. Please enter into the Teacher textbox (VV) the address of the educator who you would like us to request a recommendation from. The website will them a link to come write a recommendation directly into your child s scholarship application. We no longer require these teachers to login to our website to accomplish this. The Second teacher (WW) is optional. The Scholarship Selection Committee requests a minimum of one recommendation. If you have another child for which you are requesting a scholarship, select Save and Add another child (XX). Much of the information you entered will be repeated in the next application. Table of Contents TT UU WW VV XX 24

25 3. Scholarship Application Status - Your scholarship application status can be viewed on your Parents page, (YY). You can click the child s name at any time prior to the May 1 st scholarship application deadline to edit or update the information there. The status of the teacher recommendation will be listed here (ZZ). If you wish to change the teacher address, you can edit the application to do that. If your child s creative submission on why they want to come to camp can be made into a computer file (a word or pdf document, a video or audio file, a PowerPoint presentation, or a picture of the project), you can upload it here (AAA). This option has a 500 MB limit. If your child s submission is a sculpture or diorama or some other piece of art that cannot easily be made into a computer file, you can bring it to Sooner Flight Academy and ignore this link. Table of Contents ZZ AAA YY 25

How to Register for Summer Camp. A Tutorial

How to Register for Summer Camp A Tutorial 1. Upon arriving at our website (https://flightcamp.ou.edu/), the very first step is logging in. Please click the Login link in the top left corner of the page