Instructions for Interactive Bidding

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Solomon Leonard
5 years ago
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Instructions for Interactive Email Bidding The following instructions will guide a bidder through successfully submitting a PDF interactive bid.

system. Potential bidders will receive two emails from the Commission. 1. The offline bid invitation Contains a PDF interactive bid 2. PTC bidder terms and conditions.

instructions to complete the PDF interactive bid invitation and return the PDF interactive bid via email.

Any questions about the requirements of the bid must be submitted via email to the buyer shown on the bid document.

1 Instructions for Interactive Bidding The following instructions will guide a bidder through successfully submitting a PDF interactive bid. When properly executed the interactive bid (also called offline bid ) will automatically submit the bidder s price proposal into the PA Turnpike Commission (PTC) system. Potential bidders will receive two s from the Commission. 1. The offline bid invitation Contains a PDF interactive bid 2. PTC bidder terms and conditions. Contains the legal terms and conditions of the bid When a bidder receives and is interested in responding to a PTC Offline bid invitation, the bidder should follow these instructions to complete the PDF interactive bid invitation and return the PDF interactive bid via . Quick Tip: How to prepare an Interactive Bid Thoroughly read the legal terms and conditions of the bid. Any questions about the requirements of the bid must be submitted via to the buyer shown on the bid document. Note the bid due date and time, and allow sufficient time to submit the electronic bid prior to the due date and time. The original recipient must return the completed interactive PDF bid form. s received from other addresses will fail to submit. The required and optional fields should be completed for each Line Item on the bid. (The number of Line Items could vary per bid invitation.)

2 Bid Invitation Sample

3 Bid Invitation Sample The Bid Invitation document will contain detailed descriptions of the products or services requested. The terms and conditions of this document apply to the bid and any resulting purchase order or contract.

4 Interactive PDF Sample

5 Interactive Bid Form Required Field Definitions: Incoterms the freight terms that apply to the proposal. Typically FOB: Free on Board. Incoterm Location the freight term location, e.g. Destination if quoted price includes delivery to the PTC destination; Source if quoted price will require additional freight cost to get to the PTC destination. Quoted Quantity - the bid quantity for the item. This can be the same as the requested quantity or rounded up to meet minimum order or case quantities. Include an explanation in the Comments section. Price - enter proposed unit price for the material in the unit of measure requested on the bid form Per - quantity per unit price. Typically, the value in this field should be 1. Quick Tip: How to submit a quote for a case price Example Request: PTC is requesting 10 EACH of PRODUCT Example Price: PRODUCT is $4.50 EACH, but is sold in cases of 6. Bidder may submit the following: QUOTED QUANTITY = 12 PRICE = $27.00 PER = 6 Number of days to delivery - total number of days expected to deliver materials after the Bidder receives a Purchase Order Optional Line Item Field Definitions: Supplier Product Number - Product Number quoted by the Bidder. This may be the same product number requested by the PTC or an alternate part number being proposed by the bidder. If bidding an alternate, this field is mandatory. Comments information related to the Line Item, e.g. special conditions, minimum order quantities, exceptions to the product specifications, etc. Final Comments - information related to the overall bid Fixed Line Item Field Definitions: Ext Price - automatically calculated using the Quoted Quantity, Price, and Per fields Delivery Date PTC s requested delivery date. Exceptions to the date specified should be noted in the Line Item "Comments" section

Bid Submission SAVE the completed interactive bid form locally. ATTACH and SEND the completed PDF Interactive Bid Form to the email address displayed at the bottom of the form. RFXSP2100@PATURNPIKE.

8 Bid Submission SAVE the completed interactive bid form locally. ATTACH and SEND the completed PDF Interactive Bid Form to the address displayed at the bottom of the form. Quick Tip: How to ensure successful submission of your bid All required fields must be completed. Bid responses must be returned by the due date and time and according to the parameters of the bid. The original recipient must return the completed interactive PDF bid form. s received from other addresses will fail to submit. Only the PDF Interactive Bid Form may be attached to your . Additional attachments will cause the submission to fail. Follow the instructions and legal terms and conditions of the Bid Invitation for submission of any additional documents. Thank you for your interest in doing business with the Pennsylvania Turnpike Commission.

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