06ESFContacts 1 message

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1 Gmail - 06ESFContacts 06ESFContacts To: Tue, Jan 2, 2018 at 8:25 PM We have covered a lot of material in these messages Are you able to keep up? If you get stuck and you and your Geek Squad can t figure it out, send me an . For our next instruction we are going to learn how to create an address or a Contact for our Gmail account. We are going to add Melissa DePriest s contact information. Here is how it is done: To create a contact - 1. From the main menu on the left side of the window, click on the drop down GMAIL menu item. From the drop down menu click on Contacts. A new window will open. This is the Contacts window. 2. Click the Add New Contact icon on the right lower side of the window. The icon looks like this 3. A new window opens. 4. Type Melissa DePriest in the Name field 5. Use the tab key to move the cursor to the field or click in this field. Type in Melissa's address: mdepries@irsc.edu There is a lot of information we could enter here, but for this exercise we are just going to enter Melissa s work address. 6. Check your typing then click the SAVE button on the bottom right side of this window. Now that you have completed this task, do you remember how to get back to the Inbox window? (think nine dots) Once you have a person s address in your Contacts list, when you send them an message, their name will Auto-Fill in the To: box as you start to type their name. Try it. Go to Compose mail, in the To: box start to type Melissa s name and watch Gmail automatically display her address for you to choose from. Don t forget to sign out The next message will cover - BCC 1 of 2 1/2/18, 8:26 PM

2 Gmail - 07ESFBCC 07ESFBCC To: Tue, Jan 2, 2018 at 8:26 PM In all of the other messages that I have sent to you the address of everyone I sent the message to appeared at the top of the printed page. This is not good practice or proper Etiquette. To avoid showing all of the address to everyone you are sending a message to, use BCC. Here is how it works - Put YOUR address in the TO: box. Click the Add BCC button on the right side of the window and a BCC box will appear. Put everyone elses address in the BCC box. Now, none of the recipients address will be visible to anyone receiving your . As a courtesy you should let everyone know that your message is going out to other people. Notice, in this , you cannot see the address of everyone I have sent this message. How do you know that this message went out to more than one person? Want to read more about Bcc? Look at these two links: Gmail on BCC Ask Leo on BCC Don t forget to sign out The next message will cover - Attachments 1 of 1 1/2/18, 8:27 PM

3 Gmail - 08ESFAttachments 08ESFAttachments To: Tue, Jan 2, 2018 at 8:27 PM When you receive messages, they will often contain attachments. An attachment is a computer file which is sent along with an message. This file or attachment might be a picture or a detailed written report. It could be any document/file that resides on the computer of the person who is sending the . This message has an attachment. Scroll down and look at the bottom of this message and you will see a preview of the attachment. The filename of the attachment is shown along with the size of the attachment. It is a good idea to write down the filename of the attachment because you may need it later. Mouse over the picture (attachment) and two other icons show up. One is called Download and the other is called Save To Drive. We want the Download icon. When you click on the Download icon, Gmail will send a copy the attachment (download) to your computer. On most computers this attachment file can be found in your Download folder. If it is not there, you can search for it using the windows search feature under Cortana. Close this window. Scroll up until you can see the GMAIL button on the left. Return to the Inbox.. Then SIGN OUT of your Gmail account. Close the browser window and you are back at the desktop. Find the attachment and open it. Caution: attachments can cause problems. Check out this link: Attachment Risks Good luck opening this attachment. Send me an and let me know if this worked for you. 1 of 1 1/2/18, 8:28 PM

4 Gmail - 09ESFSurprise 09ESFSurprise To: Tue, Jan 2, 2018 at 8:28 PM If you have tried to read all of the messages I have sent to you, it has been a long week!!! However, do not worry, we are going to cover all of these messages in class on Tuesday. If nothing else, you have had a lot of practice signing into your Gmail account with your User name and Password. Because you have worked so hard, I have arranged a surprise for you, but you have to work for it. That reminds me, if you ever get an with a message that implies you are going to get something for nothing. it is a SCAM. Delete it!! OK, here is the information about your surprise. Click here to download the directions. See you Tuesday. 1 of 1 1/2/18, 8:29 PM

5 Gmail - 10ESFReview 10ESFReview To: Tue, Jan 2, 2018 at 8:29 PM Hello class, Let s review what we have covered so far You now have a new account through Gmail You have your own unique username and password You know your complete Gmail address You can use your browser to get to the Gmail web site You can successfully sign into your Gmail account with your username and password You know how to read new messages You know how to reply to an message You know how to forward an message You know how to delete messages You know how to compose a new message and send it You know how to use BCC to hide address if you are sending a message to more than one person. You know how to add addresses to your Contacts list You know how to deal with attachments You know how to get back to the INBOX You know how to sign out of your Gmail account You know A LOT Now lets add to this list. 1 of 1 1/2/18, 8:30 PM