Archive Services for SAP Administration Guide

Transcription

1 Archive Services for SAP Administration Guide Version 5.3 SP1 October 2005

2 SAP, SAP R/3, SAP NetWeaver, SAP ArchiveLink, ABAP, BAPI are trademarks or registered trademarks of SAP AG in Germany and in several other countries. Copyright EMC Corporation. All rights reserved.

3 Table of Contents Preface... 7 Chapter 1 Introducing Archive Services for SAP Overview Understanding the Archive Services for SAP architecture Supported SAP document formats Understanding SAP and Archive Services for SAP terms Chapter 2 Introducing WebAdmin Overview Logging in to WebAdmin Introducing the WebAdmin GUI Chapter 3 Con guring and administering Archive Services for SAP Overview Configuring, viewing, and editing archives Deleting archived and linked documents Configuring the repository Document Type Working with SAP archive certificates Sending certificates to HTTP Content Server Activating and customizing certificates Configuring, viewing, and editing repository connections Managing temporary disk space in Archive Services host Chapter 4 Con guring Content-Addressed Storage Systems for Archive Services for SAP Overview Creating content-addressed storage types Using DA Creating content-addressed stores Setting Centera-related attributes in Archive Services Archive Services for SAP Administration Guide 3

4 Table of Contents List of Figures Figure 1 1. Archive Services and SAP Figure 2 1. WebAdmin Initial page Archive Services for SAP Administration Guide

5 Table of Contents List of Tables Table 1 1. Terms and definitions Table 2 1. Tabs in WebAdmin Table 3 1. Parameters in archives configuration page Archive Services for SAP Administration Guide 5

6 Table of Contents 6 Archive Services for SAP Administration Guide

7 Preface Purpose of this guide This guide provides task-based instructions for administering Archive Services for SAP 5.3 SP1 (Archive Services 5.3 SP1). Note: For the sake of brevity, in this document, Archive Services for SAP is often referred to as Archive Services. Intended audience In order to address the manuals to the correct audience, the following roles have been defined for the users of Archive Services for SAP: System Administrator - This role covers users who install and configure Archive Services. The Archive Services application integrates Documentum and the SAP R/3 system. Therefore, system administrators may require experience with: Windows XP, 2000, 2003, or HP-UX 11i UNIX (if Documentum Content Server or SAP R/3 are installed on a UNIX-based platform). Tomcat Web server Apache HTTP server (if your installation scenario includes load balancing) Documentum Technologies like Content Server and DFC SAP R/3 versions 4.6c or 4.7 The following databases, depending on your system platform: DB2 Oracle SQL Server Sybase Archive Services Administrator - This role covers users who manage Archive Services using WebAdmin. Standard User - This role covers users who view documents using SAPGUI. This manual is intended for Archive Services administrators. Archive Services for SAP Administration Guide 7

8 Preface Revision history This section contains a description of this document s revision history. Revision History Revision date June 2005 October 2005 Description Initial publication of document for Content Services for SAP - Archiving Server 5.3 Revised publication for Archive Services for SAP 5.3 SP1. The name of the product has been changed from Content Services for SAP - Archiving Server to Archive Services for SAP. Organization of this guide This guide contains the following chapters. The table below describes the information that you will find in each chapter. Organization of this guide Chapter Chapter 1, Introducing Archive Services for SAP Chapter 2, Introducing WebAdmin Chapter 3, Configuring and administering Archive Services for SAP Chapter 4, Configuring Content- Addressed Storage Systems for Archive Services for SAP Content Provides an overview of Archive Services. Introduces the WebAdmin tool. Describes how to configure Archive Services s connection to SAP. Describes how to configure content-addressed storage systems like EMC Centera for Archive Services. Typographic conventions This guide uses the following text conventions: 8 Archive Services for SAP Administration Guide

9 Preface Typographic conventions used in this guide Convention Description > Represents a pop-up or pull-down menu. <Text enclosed within angle brackets> Information in this font Represents a variable name for which you must provide a value, or a defined term. Represents code samples, user input, and computer output. [] square brackets Used in method command syntax specifications, square brackets indicate an optional argument. {} curly brackets Used in method command syntax specifications, curly brackets indicate an optional argument that can be repeated more than once. Related documentation This manual forms part of a documentation suite designed to support those who install, configure, administer, and use Archive Services. The product and documentation suite can be found on EMC Documentum s download center: From Subscribenet, you can download the latest version of Archive Services and the related documentation suite. To access the contents in Subscribenet, you will need to provide the login credentials assigned to you when you first applied for access. Note: Your login ID, by default, is your address. If you cannot locate your password, use the password finder at the bottom of the login page. If you re accessing Subscribenet for the first time, you will need to apply for access and obtain a user name and password; refer to Applying for access. Archive Services for SAP Documentation suite Title Description Target role Archive Services for SAP Release Notes Provides an overview of new and amended features, known bugs, limitations, miscellaneous technical notes, and documentation correctness and clarifications. Standard User, System Administrator, System Administrator (SAP), and Archive Services Administrator Archive Services for SAP Administration Guide 9

10 Preface Title Description Target role Archive Services for SAP Installation Guide Configuring SAP R/3 for Archive Services for SAP Provides the procedures for installing Archive Services. Describes the configuration tasks that need to be performed in SAP so that SAP can communicate with Archive Services. System Administrator System Administrator (SAP) Archive Services for SAP Administration Guide Archive Services for SAP User Guide Describes how to configure Archive Services using the WebAdmin tool. Describes how SAP users view documents. Archive Services Administrator Standard User Note: Archive Services extensively uses SAP s ArchiveLink component. Please refer to SAP ArchiveLink s documentation (available here: helpdata/en/5e/566039b85f9443e a114084/frameset.htm) for information on how you can perform advanced tasks. Applying for access To apply for access to Support online: 1. In your Web browser, open 2. Click the Support link. 3. Click the Request Access link. 4. Complete the form and send it. Documentum will respond to your request within two business days. Accessing documentation online Customers with a Software Support Agreement can read our product documentation at the Documentum Web site. You must have a valid user name and password, and Adobe Acrobat Exchange or Acrobat Reader installed on your system in order to view the documentation. To access documents online: 1. In your Web browser, open 10 Archive Services for SAP Administration Guide

11 Preface 2. Click the Support link. 3. Log on to the Support page. 4. Click the Documentation link. 5. Select how you want to display the documentation. 6. Click List. 7. Click the name of the document. Purchasing printed manuals Our product documentation is available for purchase as printed manuals. To place an order, call the Documentation Order Line at (925) You can pay with a purchase order, check, or credit card You can also place orders on the EMC Documentum Support site ( or the EMC Documentum Download Center ( Archive Services for SAP Administration Guide 11

12 Preface 12 Archive Services for SAP Administration Guide

13 Chapter 1 Introducing Archive Services for SAP Overview The Archive Services application integrates the EMC Documentum content management system with the SAP R/3 system. Based on SAP s ArchiveLink interface, Archive Services provides a technology bridge between EMC Documentum and SAP R/3. Archive Services provides the following functionalities: Enables users to easily access and display documents stored in a Documentum repository from within a variety of SAP modules. Links documents stored in Documentum to a variety of SAP documents. Archives SAP data, reports, and documents through ArchiveLink TM certified interfaces in Documentum. This chapter covers the following topics: Understanding the Archive Services for SAP architecture, page 14 Supported SAP document formats, page 15 Understanding SAP and Archive Services for SAP terms, page 15 Archive Services for SAP Administration Guide 13

14 Introducing Archive Services for SAP Understanding the Archive Services for SAP architecture Figure 1-1. Archive Services and SAP Archive Services for SAP consists of two components: HTTP Archiving Server A server component that, using an HTTP connection to SAP, enables you to archive reports, data, incoming and outgoing documents from SAP to the Documentum repository. Archive Services is a J2EE servlet that communicates with SAP ArchiveLink. The reports and archived documents can later be retrieved and viewed through SAPGUI. WebAdmin 14 Archive Services for SAP Administration Guide

15 Introducing Archive Services for SAP An administrative console that allows you to: Create, configure, and manage archives Manage certificates for the archive Create repository connections for Archive Services Configure document archival for Archive Services Note: Please refer to the Archive Services for SAP Release Notes for detailed information about specific OS versions and supported software environments. Supported SAP document formats Documentum supports the following SAP document classes/formats: Incoming or Scanned Documents (FAX class, Tiff format) Outgoing Documents (OTF class, PDF format) Archived Data (REO class, REO format) Reports or Print Lists (ALF class, ALF format) Understanding SAP and Archive Services for SAP terms This section presents some terms and their definitions, as used in this guide. Table 1-1. Terms and de nitions Term Archive Services for SAP Archive Services Definition Product that connects Documentum to SAP and vice versa. Server component that, using an HTTP connection to SAP, enables you to archive reports, data, incoming and outgoing documents from SAP to the Documentum repository. Archive Services is a J2EE servlet that communicates with SAP ArchiveLink. The reports and archived documents can later be retrieved and viewed through. Archive Services for SAP Administration Guide 15

16 Introducing Archive Services for SAP Term WebAdmin ArchiveLink SAP DMS SAP PLM SAP Master Record SAPGUI Definition An administrative console that allows you to: Create and manage archives Manage certificates for the archive Create repository connections for the Archive Services Cross-functional interface that is part of the SAP Basis System. ArchiveLink handles storing and retrieving documents and data to and from a repository external to SAP. Document Management System that is part of the SAP Basis System. Presents a logical layer to integrate with external systems like AutoCAD or Documentum. Not directly related to ArchiveLink. Product Life-Cycle Management (PLM). SAP PLM provides an integrated environment that ensures all people involved in product development, manufacturing, and service have quick and secure access to current information. It provides a set of BAPI calls that can be used by external systems like Documentum. A set of master data, such as customer or vendor data, which is used in the creation of SAP documents. SAP Graphical User Interface. Graphical menu/screen tool that connects a client to the SAP server. 16 Archive Services for SAP Administration Guide

17 Introducing Archive Services for SAP Term Original Document SAP Document Definition Paper based version of a document. Example 1-1. An invoice may consist of two sheets of paper received from a supplier. Paper documents are scanned in and stored as electronic originals in Documentum. An electronic transactional record of header data and line items in SAP. Archive Services for SAP Administration Guide 17

18 Introducing Archive Services for SAP 18 Archive Services for SAP Administration Guide

19 Chapter 2 Introducing WebAdmin Overview WebAdmin is a browser-based tool that you can use to configure and administer Archive Services. Note: For this release, WebAdmin only supports Internet Explorer. WebAdmin allows you to configure Archive Services s HTTP Archiving Services. Refer to Chapter 3, Configuring and administering Archive Services for SAP. This chapter describes: how you can log in to WebAdmin. Refer to Logging in to WebAdmin, page 19 the WebAdmin GUI. Refer to Introducing the WebAdmin GUI, page 20 Logging in to WebAdmin You need to log in to WebAdmin before you can use the it to configure Archive Services. To connect to WebAdmin: 1. Open you browser. 2. Type the URL for WebAdmin. The URL is on the following lines: Example From the Docbase drop-down list, select the required repository. 4. In the Name field, type a valid user name for the selected repository. 5. In the Password field, type the corresponding password. 6. In the Domain field, type the domain name that the repository user is a member of. 7. From the Language drop-down list, select the required language. 8. Click Log in. Archive Services for SAP Administration Guide 19

20 Introducing WebAdmin The initial page of WebAdmin is displayed. After completing your administrative tasks, you can disconnect from WebAdmin by clicking the Disconnect link. Note: By default, WebAdmin will disconnect automatically after 20 minutes of inactivity. However, this parameter can be customized: edit the value for the max_session_count parameter in dmcl.ini file. Introducing the WebAdmin GUI Once you have logged on to WebAdmin, the initial page is displayed. Figure 2-1. WebAdmin Initial page The left pane of the initial page contains two buttons: 1. ArchiveLink 20 Archive Services for SAP Administration Guide

21 Introducing WebAdmin Clicking the ArchiveLink button opens the ArchiveLink page in right pane. The ArchiveLink page allows you to configure archives, certificates, and repositories. The ArchiveLink page contains three tabs: Archives Certificates Repositories The various tasks that you can perform in these tabs are described in the following table: Table 2-1. Tabs in WebAdmin In this tab Archives You can configure, view, and edit archives. Refer to Configuring, viewing, and editing archives, page 23. Certificates Repositories install and configure SAP archive certificates. Refer to Working with SAP archive certificates, page 26. create, view, and edit repository configurations. Refer to Configuring, viewing, and editing repository connections, page Disconnect Clicking the Disconnect link will log you out of WebAdmin. Archive Services for SAP Administration Guide 21

22 Introducing WebAdmin 22 Archive Services for SAP Administration Guide

23 Chapter 3 Con guring and administering Archive Services for SAP Overview This chapter describes how you can configure Archive Services for SAP. This chapter does not discuss the configuration of SAP; SAP needs to be configured first before it can work with Archive Services. Information related to configuring SAP is available in the following guide: Configuring SAP R/3 for Archive Services for SAP. The procedures in this chapter describe how to: configure and administer archives. Refer to Configuring, viewing, and editing archives, page 23. install and configure an SAP archive certificate. Refer to Working with SAP archive certificates, page 26. create, view, and edit repository configurations. Refer to Configuring, viewing, and editing repository connections, page 28 manage temporary disk space in the Archive Services host. Refer to Managing temporary disk space in Archive Services host, page 28. Con guring, viewing, and editing archives SAP uses named logical archives to specify target storage. Installations, typically, have a number of archives related to the different types of information which are archived. Example 3-1. Archive AA may be used to archive Print Lists from SAP. As an administrator, you may want to configure the Archive Services to archive Print Lists in the following Content Server directory: /SAP/Printlists. Archive BB may be used to archive outgoing documents from SAP. As an administrator, you may want to configure Archive Services to archive outgoing documents in the following Content Server directory: /SAP/Outgoing. Archive Services for SAP Administration Guide 23

24 Con guring and administering Archive Services for SAP WebAdmin allows you to specify rules for how to handle archived documents or data from SAP for each logical archive. All configuration objects created in WebAdmin are stored within the Content Server. Example 3-2. Each archive configuration (e.g. AA, BB) can be found in the following Documentum Content Server folder: /System/DocLink/SAP/Archive. Before configuring an archive in Documentum, you must create a similar archive in SAP (refer to the OAC0 Defining a Logical ArchiveID in SAP section of the Configuring SAP R/3 for Archive Services for SAP document. After creating an archive in SAP, WebAdmin can be used to mirror the SAP configuration and define Content Server-specific configuration options. To con gure, view or edit archives: 1. Connect to WebAdmin. Refer to Logging in to WebAdmin, page Click ArchiveLink. Ensure that the Archives tab is open. 3. From the Choose an Archive: drop-down list: select Create a New Configuration OR Select an existing archive to view or edit it. The archive configuration page opens in the right pane. Note: If you do not wish to create a new archive, you can also copy an existing archive and name it differently. To copy an archive, perform the following tasks: 1. Select an existing archive to edit it. 2. Click Copy. 3. In the Explorer User Prompt dialog box that appears, type a new name for the archive. 4. Click OK. The copied archive is now available for you to view or edit. Skip to step 5 to know what parameters can be configured for the archive. 4. If you are creating a new archive, in the New Archive s Name: field, type a name for the archive. If you re viewing or editing an existing archive, skip to step Archive Services for SAP Administration Guide

25 Con guring and administering Archive Services for SAP 5. The following parameters can be configured: Table 3-1. Parameters in archives con guration page Field name Archive ID SAP Document Type Documentum Type Attribute Map Description Name of the SAP archive (as defined in the OAC0 Defining a Logical ArchiveID in SAP section of the Configuring SAP R/3 for Archive Services for SAP document). Set to NONE (HTTP provided). Specifies the Documentum document type. Refer to Configuring the repository Document Type, page 26. The attribute map is used to define the Documentum attributes of an archived document. There is a special attribute FOLDER that can be configured. To specify the folder path, use the following format: "FOLDER="/SAP/Archive/AA" In the Attribute map, you can also set the following attributes: a_storage_type a_retention_date Note: For more information, refer to Setting Centera-related attributes in Archive Services, page Click the appropriate button to Save or Cancel the archive configuration. Deleting archived and linked documents In a repository, if you delete version 1.0 of a document that is linked to SAP or archived from SAP, the link to SAP is also deleted. This is because the dm_relation object which creates the link to SAP is deleted when the parent object (which is always version 1.0) is deleted. We recommend that you do not delete the original version of objects that are linked to SAP if you want to maintain their link to SAP. If you need to delete version 1.0 of a Archive Services for SAP Administration Guide 25

26 Con guring and administering Archive Services for SAP document, but want to keep the link to SAP, then, after deleting the document, you must relink the object to SAP, outside of Archive Services. Con guring the repository Document Type The value of the Document Type field defines the object type used to store the document in the repository. This object type must be a sub-type of dm_document. Example 3-3. sap_print_list. Working with SAP archive certi cates Archive Services uses an HTTP connection between the SAP server and the Web server (where Archive Services is installed). SAP R/3 uses this internet-based protocol to send and receive information between R/3 and Content Server. However, before archiving can take place, a digital certificate must be generated from R/3 and installed in Content Server. This certificate is used by Archive Services to validate: that the request parameters have not been altered/corrupted in transmission the identity of the R/3 server sending or receiving information. Without the use of digital certificates, it would be possible for users/server to spoof the Content Server into getting it to return information from the Content Server which it wasn t authorized to access. A different certificate is used for each archive. So, archives AA, BB, and CC would each have their own certificate which is used when transferring information between R/3 and Archive Services for SAP. Certificates are not created directly in WebAdmin. They are passed to Archive Services (and into the Content Server) when a certificate is sent from SAP. However, before they can be used, WebAdmin must be used to activate the certificate and set an expiry date. This section describes how to transmit and activate an HTTP archive. Sending certi cates to HTTP Content Server After creating an HTTP archive in SAP (using transaction code oac0), you can use SAP transaction oaht to send archive certificates to Archive Services. Clicking Execute transmits the certificate to Archive Services. 26 Archive Services for SAP Administration Guide

27 Con guring and administering Archive Services for SAP If an error stating HTTP Error: 403 Access Forbidden is displayed, this may be because: the Web server is not running the archive parameters are incorrect. Note: The server may not be able to translate a host name into an IP address. Try using the IP address instead. If the certificate is successfully transmitted, it will be listed in the Certificates tab of WebAdmin. Tip: The first three characters of the certificate name are the system name of the SAP server that sends the certificates. The last two characters of the certificate name are the same as the archive name. Note: The corresponding archive should be displayed. If this field is blank, this is probably because the archive configuration object has not been created in WebAdmin yet. Before a certificate can be used, it must be activated and set with an expiration date. This ensures that a controlled procedure is followed before a system can archive information into Content Server. Activating and customizing certi cates To activate and customize certi cates: 1. Connect to WebAdmin. Refer to Logging in to WebAdmin, page Click ArchiveLink. 3. Click the Certificates tab. 4. From the Choose a Certificate drop-down list, select an existing certificate. 5. In the Status drop-down list, do one of the following: To activate the certificate, select Activate. To deactivate the certificate, select Deactivated. Note: A certificate must be active for repository access. 6. In the Expiration field, type the date on which the certificate will expire. Type the date in dd/mm/yyyy format. 7. Review the information in the Certificate Parameters section. 8. To save the certificate settings, click Save. Archive Services for SAP Administration Guide 27

28 Con guring and administering Archive Services for SAP Con guring, viewing, and editing repository connections To con gure, view, and edit a repository connection: 1. Connect to WebAdmin. Refer to Logging in to WebAdmin, page Click ArchiveLink. 3. Click the Repositories tab. 4. From the Choose a Docbase drop-down list: select Create a new configuration... OR select an existing repository connection. The repository s connection configuration page appears in the right pane. 5. In the Repository Name field, type a name for the repository. 6. In the User Name field, type a valid user name for the repository. 7. In the User Password field, type the corresponding password for the user name. 8. In the Domain field, type the domain name that the user is a member of. 9. Click Create. 10. To test the newly created repository connection, click the Test Connection button. An information message appears below the Test Connection button, indicating that the repository connection has been tested successfully. 11. To save the repository connection configuration, click Save. OR To delete the repository connection configuration, click Delete. Managing temporary disk space in Archive Services host When an SAP file archive file is accessed, the Archive Services for SAP application fetches the file to the local disk and then starts streaming the content back to SAP. These locally cached files are managed by DMCL, and an algorithm implemented in DMCL determines when the files are cleaned up. If dmcl.ini is not configured appropriately, the disk may reach its default maximum capacity at some point. In order to avoid choking the disk space with these temporary files, modify the local_diskfull_limit attribute of the dmcl.ini file. 28 Archive Services for SAP Administration Guide

29 Con guring and administering Archive Services for SAP The local_diskfull_limit attribute specifies the maximum disk space assigned for storing locally cached files, and is expressed as a percentage between 1 and 100. When the size of these temporary files reaches the defined limit, getfiles to the local disk fail with an error. In order to overcome this issue, set the local_diskfull_limit to 75. Archive Services for SAP Administration Guide 29

30 Con guring and administering Archive Services for SAP 30 Archive Services for SAP Administration Guide

31 Chapter 4 Con guring Content-Addressed Storage Systems for Archive Services for SAP Overview Archive Services 5.3 SP1 provides dedicated support for retention management using EMC s content addressed (CA) storage system, Centera. Certain industries, like the pharmaceutical industry, are required, by law, to retain and preserve all product-related documentation for a stipulated period of time. This is a strictly-enforced, non-negotiable clause that firms are expected to comply with. To automate this process of retention management, Archive Services has been integrated with Centera, EMC s Content-Addressed storage system. This integration allows firms using both Centera and Archive Services, to archive stipulated content: based on specific attributes like dates, and so on for specific periods of time, as required by law in a foolproof manner that ensures the content cannot be tampered with during the archival period You can configure Archive Services to archive specific content in Centera. You can configure Archive Services to use different Centera systems for different archives. These archives map to SAP document types in SAP. This feature is particularly useful when you need to archive documents which have different retention period requirements. The integration of Archive Services with EMC Centera allows you to automate this customized archiving process. To configure CA storage systems for Archive Services, you must: 1. create content addressed storage types using DA. Refer to Creating content-addressed storage types Using DA, page set Centera-related attributes in Archive Services. Refer to Setting Centera-related attributes in Archive Services, page 33 Archive Services for SAP Administration Guide 31

32 Con guring Content-Addressed Storage Systems for Archive Services for SAP Creating content-addressed storage types Using DA To configure Archive Services for Centera, you must create a CA storage type using Documentum Administrator (DA). Before you configure Archive Services for Centera, Content Storage Services (available in Content Server SP2 and higher) must be enabled. For more information on enabling Content Storage Services, please refer to the Using Content Assignment Policies and Moving Content Files sections of the Content Server Administrator s Guide. Note: The retention settings for storage types in Documentum Administrator (DA) allow you to specify only a fixed date. You cannot specify a period relative to document ingestion; such a setting would conflict with the settings in WebAdmin (refer to Setting Centera-related attributes in Archive Services, page 33). DA 5.3 runs on Tomcat 5, which can be shared with the ArchiveLink servlet. DA SPx runs on Tomcat 4.x, which requires a separate installation of Tomcat. For more information on creating CA storage types using DA, please refer to the Documentum Administrator User Guide. Creating content-addressed stores To create a content-addressable store, you must have a license for Content Services for EMC Centera and this feature must be enabled in the Content Server installation containing the repository for which you are creating the store. You must also know the IP address of the EMC Centera Content-Addressable Storage System to set up content-addressable storage. A repository can have multiple content-addressable stores. For ease of administration, maintenance, and management, it is recommended that you use the same plug-in for all of the content-addressable stores. To create a content-addressable store: 1. Connect to the repository for which you want to create a new content addressed store. 2. Click Storage. 3. Click File New Content Addressable Storage. 4. Type the name of the new content addressed store. 5. Click Edit. 32 Archive Services for SAP Administration Guide

33 Con guring Content-Addressed Storage Systems for Archive Services for SAP 6. In the Enter new value field, type the IP address of the EMC Centera content-addressable Storage System. Do not enter other parameters or values. 7. Click Add. 8. Click Ok. 9. To enable a content retention period, check Set Retention Information. a. Type in the retention attribute name. The value you enter must be one of the values specified as a content attribute name in step d. b. Choose Application must provide value for retention attribute; this allows a client application to supply the retention date when content is saved. 10. Click Finish. Setting Centera-related attributes in Archive Services You must set the following Centera-related attributes in Archive Services: a_storage_type a_retention_date To set the a_storage_type and a_retention_date attributes in Archive Services: 1. Connect to WebAdmin. Refer to Logging in to WebAdmin, page Click ArchiveLink. Ensure that the Archives tab is open. 3. From the Choose an Archive: drop-down list: select Create a New Configuration OR select an existing archive to view or edit it. The archive configuration page opens in the right pane. 4. From the Rule composer drop-down list, select a_storage_type. 5. In the text box against the Rule composer drop-down list, type the name of the CA store as configured in DA. Refer to Creating content-addressed storage types Using DA, page 32 Archive Services for SAP Administration Guide 33

34 Con guring Content-Addressed Storage Systems for Archive Services for SAP 6. Move the composed rule to the Defined map rules field: click the arrow icon below the Rule composer drop-down list. 7. From the Rule composer drop-down list, select a_retention_date. 8. In the text box against the Rule composer drop-down list, type a value for a_retention_date. The value assigned to the a_retention_date attribute is the desired retention period, in days, from the date of ingestion. Example 4-1. Type 365 in this field; this means that the documents will be stored in the archive for one year, from the date of archival. 9. Move the composed rule to the Defined map rules field: click the arrow icon below the Rule composer drop-down list. 10. Type appropriate values for all other fields in the archive configuration page. 11. To save the a_retention_date setting for the archive, and other archive settings, click Save. The setting is active now and will apply to all documents stored in this archive. 34 Archive Services for SAP Administration Guide

35 Index A a_retention_date, 25, 33 a_storage_type, 25, 33 activating certificates, 27 Administrative Console, 14 ALF class, 15 ALF format, 15 Archive Services configuring, 23 Archive Services for SAP, 7 defined, 13 archived and deleting documents, deleting, 25 archived data, 15 ArchiveID, 25 ArchiveLink page, 21 archives configuring, 24 editing, 24 HTTP, 26 viewing, 24 Archiving Server, see Archive Services for SAP Archiving Server administrator, 7 Attribute Map, 25 attributes a_retention_date, 25, 33 a_storage_type, 25, 33 Centera-related, 25 local_diskfull_limit, 29 retention, see attributes, a_retention_date setting Centera-related, 33 C CA storage systems, see content addressed-storage systems Centera, see content-addressed storage systems Centera-related attributes, 25 a_retention_date, 33 a_storage_type, 33 setting, 33 Certificate Parameters, 27 certificates, see SAP archive certificates Certificates activating, 27 customizing, 27 tab, 27 class ALF, 15 FAX, 15 OTF, 15 REO, 15 configuring Archive Services, 23 archives, 24 content-addressed storage systems, 31 repository connection, 28 repository document type, 26 connecting to WebAdmin, see WebAdmin, logging in to content assignment policies, using, 32 content files, moving, 32 Content Server, 24 content-addressed storage systems configuring, 31 content-addressed stores creating, 32 creating content-addressed storage systems, 32 content-addressed stores, 32 customizing certificates, 27 D DA, see Documentum Administrator Archive Services for SAP Administration Guide 35

36 Index DB2, 7 Defined map rules, 34 deleting archived and linked documents, 25 repository connection, 28 digital certificates, see SAP archive certificates disconnect due to inactivity, WebAdmin, 20 dm_document, 26 DMCL, 28 dmcl.ini, 29 document incoming, 15 outgoing, 15 scanned, 15 supported formats in SAP, 15 document formats, supported in SAP, 15 document type, 26 Documentum Administrator, 32 Documentum document type, see Documentum Type Documentum Type, 25 E editing archives, 24 repository connection, 28 F FAX class, 15 format ALF, 15 PDF, 15 REO, 15 Tiff, 15 G GUI, WebAdmin, 20 H HTTP archive, 26 HTTP Archiving Server, 14 HTTP Archiving Services, 19 HTTP connection, 26 I intended audience, 7 introducing WebAdmin, 19 IP address, 27 L local_diskfull_limit, 29 M Managing temporary disk space, 28 moving content files, 32 O OAC0, 24 to 25 OACO, 26 opening screen, 20 Oracle, 7 organization of this guide, 8 OTF class, 15 P parameters certificate, 27 PDF format, 15 prerequisites system administrator, 7 Print Lists, 15 ALF class, 15 ALF format, 15 purpose of the guide, 7 R REO class, 15 REO format, 15 Reports, see Print Lists repository connections configuring, 28 deleting, 28 editing, 28 viewing, 28 repository document type, configuring, 26 retention attribute, 33 Rule composer, Archive Services for SAP Administration Guide

37 Index S SAP supported document formats in, 15 SAP archive certificates, working with, 26 SAP Document Type, 25 sap_print_list, 26 separate installation of Tomcat, 32 setting Centera-related attributes, 33 setting attributes, Centera-related, 25 SQL Server, 7 standard user, 7 supported databases, 7 DB2, 7 Oracle, 7 SQL Server, 7 Sybase, 7 supported document formats in SAP, 15 ALF class, 15 ALF format, 15 FAX class, 15 OTF class, 15 PDF format, 15 REO class, 15 REO format, 15 Tiff format, 15 Sybase, 7 system administrator, 7 prerequisites, 7 T tabs Certificates, 27 tabs in WebAdmin, 21 Archives, 21 Certificates, 21 Repositories, 21 temporary disk space local_diskfull_limit, 29 managing, 28 Test Connection, 28 Tiff format, 15 Tomcat separate installation of, 32 transaction code, OAC), 24 transaction code, OAC0, 25 transaction code, OACO, 26 U user roles, 7 using content assignment policies, 32 V viewing archives, 24 repository connection, 28 W Web server, 26 to 27 WebAdmin, 14 disconecting, 20 disconnect due to inactivity, 20 GUI, 20 introducing, 19 logging in to, 19 tabs, 21 Working with SAP Archive Certificates, 26 Archive Services for SAP Administration Guide 37