ebidrx Website Vendor FAQ Registration and Bidding

Transcription

1 ebidrx Website Vendor FAQ Registration and Bidding 2015 Edition Contents Introduction... 2 Frequently Asked Questions How do I register? How do I log in? I was able to log in. Now what? What is RFP Registration? How do I view Agreements and other documents? Where are my products? How do I change my contact information? How do I view the RFP and bid? How do I enter a product bid? Can I upload bids from Excel?... 10

2 Introduction The ebidrx.com website is used by Group Purchasing Organizations (GPOs) to solicit bids from Pharmaceutical Manufactures in response to an RFP. Bidding is by invitation only. This FAQ answers the Top 10 common questions needed by Vendors to get started using the ebidrx system. Note to Internet Explorer users, you will have to use Compatibility Mode when using ebidrx.com To put your Internet Browser in Compatibility Mode, click the broken document icon until it shows blue as shown above. Frequently Asked Questions 1. How do I register? Vendors will receive an Invitation from a GPO inviting them to bid on their RFP. Note that in an effort to decrease the possibility of being flagged as spam, no attachments are sent with this . Detailed instructions on using the ebidrx system are included in the Invitation. If you are an existing user, simply visit and login as usual. If you are a new user or have not used ebidrx recently, you will be prompted to register. New Vendor User Registration (these instructions are also in the Invitation): Click on the "Vendor Registration" link in the Invitation. When your web browser opens the page, enter your assigned Vendor ID, Job ID, and Serial Number, and click the "Authenticate" button to continue. Once Authenticated, you will be asked to enter your address, which will be used as your Login ID, and a unique password. Re-enter your password again to verify. Click the "Register" button to register your information. After registering, you will be sent to the login screen. Please re-enter your login ID and password. 2. How do I log in?

3 Use your Internet Browser to go to Click the Portal Login button to enter your login information. This will bring you to the Portal Login Screen [Figure 1]. Enter your address as your User Id (1), Password (2) and click the Sign In (3) button to continue. If you do not know your password, click the Forgot Password link and a new one will be ed to you. You can change this after you have logged into the system. Figure 1 - Logging In

4 3. I was able to log in. Now what? When you first log in, you will be presented with the Main Menu [Figure 2]. The Main Menu screen gives you summary information on the RFP with which you are working (1). Note that you can only work on a single RFP at a time. Click the Change RFP (2) button if you need to Register (see FAQ topic What is RFP registration? ) or change the current RFP. For more detailed instructions on using the ebidrx system click Instructions (3). Figure 2 - Main Menu

5 4. What is RFP Registration? RFP Registration is different than User Registration. Registered Users must also register an RFP before it can be viewed or bid on. This is a security feature provided by GPOs. The Bid Package Manager is used to register your new RFP. Access the Bid Package Manager by clicking the Change RFP button from the Main Screen [Figure 2]. Using the registration information you received in the Invitation, enter in the Vendor ID (1), Job Id (2), and Serial # (3) and click the Register button (4). After successfully registering the package, follow the link to continue back to the Main Menu, or click the Return to Main button (5). Figure 3 - Bid Package Manager 5. How do I view Agreements and other documents? Agreements and other documents related to the RFP may be found by clicking the Instructions link in the Main Menu [Figure 2]. The RFP Information screen [Figure 4] displays (1) the summary information about the RFP you are bidding on, including Due Date, Contracting Date, and Usage Date and (2) any Trade Classes associated with the currently selected RFP A list of files related to the RFP can also be downloaded from this section. Click the View link (3) next to each individual file to view and download the files. After downloading all the files listed, click the Proceed to Next Section button (4).

6 Figure 4 - RFP Instructions 6. Where are my products? ebidrx strives to provide the most accurate and up-to-date NDC product database available. Vendor products are managed through their registered Labeler codes. Click the Modify Labler ID s link [Figure 5] from the Main Menu to register or modify Labeler codes associated with your account. Figure 5 - Modify Labeler IDs

7 Labeler Ids are an important element of the ebidrx website. We use the National Drug Data File (NDDF) DATA provided by First DataBank, Inc., to match your NDCs with the items being requested in the RFP. Your company s Labeler ID is the same as the first 5 numbers in your NDC number when listed in the format (XXXXX-XXXX-XX). ebidrx provides a simple way to register one or more NDC Labler codes [Figure 6]. Your account may already have Labeler IDs listed (3). Please take the time to review your Labeler IDs. The View Products for All Labeler IDs button (1) will display a list of products that match the list of Labeler Ids. To add a new Labeler ID to this list, enter it in the text box (2) and click the Add button. To remove a Labeler Id, select it from the list (3), and click the Delete the Selected Item button (4). Once you are satisfied with this list, click the Proceed to the Next Section button (5). Figure 6 - Registering/Modifying Labeler IDs

8 7. How do I change my contact information? You may modify your contact information by clicking the Modify Contact Info link from the Main Menu. Once in the Contact Info area [Figure 7] note that contact information is kept for both the Primary RFP Contact (1) and for your contact information (2). Click either Edit buttons to update any information. After reviewing the contact information, click the Main Menu link (3) to return to the Main Menu. Figure 7 - Changing Contact Information

9 8. How do I view the RFP and bid? From the Main Menu [Figure 8], Click the Pricing Link (1) to begin entering your response to this RFP. Figure 8- Main Menu - Pricing Once in the Pricing Screen [Figure 9], you can enter in any search terms to view particular items (1). In the Apply Filters section, check the Show my Items Only item (2) to display only those items that are linked to your account by the list of Labeler Ids. Click the Go button (3) to view items. Click the Bids link (4) to enter a bid on a particular item [see FAQ topic: How do I enter a product bid? ] Figure 9 - Pricing

10 9. How do I enter a product bid? The Bidding screen [Figure 10] allows you to edit and submit a bid on a particular item. The top of the screen displays detailed information, including the Packaging Information (6), as recorded by First DataBank. Some fields are editable, including the WAC Price (1), Source (2) and Orange Book Code (OBC) (3). You can also enter any remarks particular to this item (4). It is important that the Bid you enter matches the packaging specified (6). To enter a Bid, select the Bid Type (5) Fixed Pricing, Non Fixed Pricing with 30 day notice, or a WAC based price with a Percentage Discount (ex. 2% off WAC) or Monetary Discount (ex. $1.50 off WAC). Then, enter in the appropriate numerical value in the Bid box (6). The calculated value is shown (7), based what you entered in the Bid Type and Bid boxes. Finally the Admin Rebate and Marketing Rebate values for this item are shown (8). Once your bid is complete, click the Bid button (9) to save your bid. You will be returned to the Pricing screen, where you can continue to enter in bids. Figure 10 - Bidding Screen

11 10. Can I upload bids from Excel? You may upload bids from the by clicking the Upload Bids button in the Pricing screen [Figure 9]. This feature allows you to upload a CSV file generated from Excel into the system. For more detailed instructions, please download ebidrx6 Website Vendor Tutorial from the ebidrx Home page of the website. A wizard [Figure 11] will walk you through the steps of uploading a bid file. Please note that this file must be in the format specified: Comma-separated values.txt file type No headers Multiple files can be uploaded, separated by Bid Type Figure 11 - Upload Wizard