Derm Annuals YOU MAY BEGIN CONTACTING YOUR REPS IMMEDIATELY HOWEVER APPOINTMENTS MAY ONLY BE COMPLETED ON JANUARY 7, 2016

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Brice Taylor
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1 Field Inventry Services BuzzePDMA Specialist Instructins TO BE COMPLETED ON JAN 7, 2016 ONLY Derm Annuals **YOU MAY BEGIN CONTACTING YOUR REPS IMMEDIATELY HOWEVER APPOINTMENTS MAY ONLY BE COMPLETED ON JANUARY 7, 2016** Dead Items needed fr executin Allergan Annual Inventry Instructins (this dcument) Sample Inventry Frm Strage Lcatin Inspectin Frm Sample descriptin/unit cunt Field Sales Cmmunicatin If any f the abve are missing frm packet cntact ur ffice Ballpint pen (black r blue ink nly) Calculatr Flashlight Business casual attire * Be prfessinal and curteus. D nt discuss any ther assignments r clients with the SR. If yu have questins during the annual, please cntact ur ffice fr assistance. Scheduling the annual Cntact the Allergan sales representative (SR) via the number prvided n yur assignment sheet. If there is n phne number listed, use the address fund in the VMX field. Please use the fllwing script: My name is a specialist with BuzzePDMA. We have been assigned t cnduct yur annual inventry n behalf f Allergan. I wuld like t set up a time FOR JANUARY 7 TH t cme ut and cmplete yur annual inventry. Please call me at (XXX) XXX-XXXX t set up an appintment. Thank yu. Dcument all cntact dates and appintment date and time n ur website within 24 hurs frm the time the call attempt and/r cntact is made. If yu have nt heard back frm the SR within 24 hurs, cntact the emplyee again. If SR has nt respnded after leaving 3 messages ver 72 hurs (3 business days), update the website as SR Nn Respnsive and ntify ur ffice. We will cntact Allergan fr directin. Remind the SR t have all their samples (including samples frm the vehicle, detail bag, etc.) at the strage lcatin rganized by prduct, lt number & expiratin date. Cnfirm the address where yu are t meet is the same as prvided n yur assignment sheet. Exchange cell phne numbers. If SR is nt cperative r refuses t schedule the annual inventry, ntify ur ffice. We will cntact Allergan fr directin. Yur packet includes a cpy f the field cmmunicatin sent t each SR. Please reference this if the SR has questins regarding client scheduling requirements r when they can resume sample transactins. V

2 On Site Prcess: 1. Sample Inventry Frm NO Samples at Annual Inventry: (ZERO INVENTORY) Cmplete an Inventry Frm indicating ZERO samples. Cmplete the header with the SR s name and the address where the appintment takes place. Select the Annual bx. Enter the territry/rep ID, date and time f appintment. Slash (\) the bdy f the frm and enter 0 (zer) in the last Ttal Units clumn fr the sample cunt. Print yur name and date the frm. Once cmplete, yu bth will sign where indicated. Ask the SR t take a picture f the cmpleted inventry frm with their ipad s they will have a cpy fr their recrds. Samples ON-SITE at Annual Inventry: Recrd the SR s inventry using the sample inventry frm. Segregate the samples by prduct, then by lt number f that prduct. All samples are cunted by lt number. Cmplete the header with the SR name and the address where the appintment takes place. Select the Annual bx. Enter the territry #/Rep ID, date and time f appintment. Recrd the prduct descriptin (including size and strength), prduct cde number, lt number and then quantity. Recrd the number f full sealed cases (if nt sealed they must be pened t verify prducts have nt been c-mingled.) Then multiply by the number f units within each full case. Enter any lse units fund in the strage lcatin, car, detail bag r miscellaneus units. Ttal all units and recrd in Ttal Units clumn.. Cntinue fr each prduct - remember t cunt by LOT NUMBER. Once all prducts are accunted fr and yu bth agree the cunt is crrect, yu bth will sign where indicated. Yu will als print yur name and date the frm. Ask the SR t take a picture f the cmpleted inventry frm with their ipad s they will have a cpy fr their recrds. 2. Strage Lcatin Inspectin Frm Recrd the SR s Name, Rep# and Territry#. Recrd the address f the SR s strage facility (if applicable) r hme address. Check the crrect bx fr the type f strage, Cmmercial Unit r Residence. Answer all questins n the frm either r N. If the physical strage address DOES NOT match the address within yur assignment n the website, the SR MUST change their address in Veeva at the time f the audit. Please prvide cmments fr any NO respnses. After the frm is cmpleted please make sure yu and the SR sign and date. V

3 3. Off-site prcess Make a cpy f ALL frms fr yur wn recrds. IMMEDIATELY FAX OR LEGIBLE COPIES f the Sample Inventry Frm, Strage Lcatin Inspectin Frm and yur invice t ur ffice NO EXCEPTIONS! We will reimburse yur fax expense as this methd f paperwrk return is a client requirement. Please include a cpy f yur receipt with the paperwrk (d nt include expense reprt). FAX: allerganclseuts@imshealth.cm Fr general, ff site questins, please send an t Allerganclseuts@imshealth.cm. This will allw ur phne lines t remain pen fr specialists n site that encunter issues. Fr nsite, urgent questins, please call: Jennifer Custalw Jessica Warn V

4 Sales Representative Name (PRINT) : Lcatin: Street Address: Unit # (cmmercial strage nly) Annual Clse Out Terr# / Rep ID Date Time Sample Inventry Frm City, State & Zip COUNT AND RECORD BY! NAME OF PRODUCT SAMPLE PRODUCT CODE (SAP) NUMBER LOT NUMBER Strage Lcatin FULL CASE Strage Lcatin PARTIAL CASE Vehicle Detail Bag Miscl. TOTAL SalesRepresentative Signature: Date: Specialist Signature: Specialist Print Name: V

5 STORAGE LOCATION INSPECTION APPROVAL FORM Name: Rep #: Territry #: Facility Name (if applicable): Facility / Residence Address: City: State: Zip: Phne Number: Cmmercial Unit Residence N N N N N N Des this physical strage lcatin match the sample strage address prvided n the assignment? If N, rep must change address in Veeva at time f audit. The strage lcatin is secure and nly accessible by the sales representative r ther authrized persns. The samples are stred in a climate cntrlled envirnment in accrdance with the package insert. The strage lcatin prvides an envirnment in which samples may be stred where they will be free f cntaminatin, adulteratin and deteriratin. The strage area cntains nly crprately prvided samples and literature. N persnal items are stred in the sample strage lcatin. All samples in sales representative s pssessin have mre than 30 days t expiratin. Cmments: Sales Representative: Date (signature) Specialist: Date (signature) V

6 Allergan Prduct list Active As Of : 11/11/15 Prduct Prduct Units/Case # ACZONE Gel 5% - 15x3g DB ACZONE Gel 5% - 90g 24 *n ne shuld have these, but check the labels carefully TAZORAC Cream 0.05% - 15x3.5g TAZORAC Cream 0.1% - 15x3.5g TAZORAC Gel 0.05% - 15x3.5g TAZORAC Gel 0.1% - 15x3.5g DB TAZORAC Cream 0.1%-5x3.5g 24 this nly has ne lt number 84575, s as nt t cnfuse with the ther Tazrac Cream 0.1%

7 All, As part f the transitin t Veeva, and in accrdance with Allergan plicy in rder t maintain cmpliance with the Prescriptin Drug and Marketing Act, we will be cnducting the Annual Audits f sample inventry n Thursday, January 7 th, BuzzePDMA will be perfrming the audits and strage unit inspectins. The prcess and timeline will be: Prcedures Beginning December 7 th, A Field Inventry Specialists (FIS) will make initial cntact with yu Please return the call within 24 hurs t schedule the appintment fr Thursday, January 7 th If yu will nt be available t cnduct yur audit n January 7 th, then yu must schedule it fr yur last wrking day befre the Natinal Sales Meeting If yu d nt hear frm a Specialist by clse f business Tuesday December 15 th, please nazzari_patrick@allergan.cm The FIS will cnduct a physical inventry f all drug samples in yur pssessin The FIS will review the inventry with yu t ensure yu are in agreement with the cunt A review f the sample strage site will be cnducted The inventry will be recrded n paper and yu will be required t sign indicating yur agreement Once yur audit has been cmpleted, yu will nt be able t cnduct any sample transactins until after the NSM Hw t Prepare Gather all samples in yur pssessin, including car & detail bag, & place them in ne lcatin in the strage area n the day f the audit Samples must be rganized by prduct, strength, and lt number D a pre-cunt FAQ s Why d I have t d an annual inventry? It is required in rder t lad yur beginning inventry int Veeva Additinally, It is Allergan plicy t have a physical inventry cnducted nce per year by an independent auditr Can I schedule my inventry after Thursday, January 7 th? N, Allergan has made special arrangements with Buzze t have the inventries cnducted n this date Sampling activities may be delayed fr several days after the NSM if the audit is nt cnducted n r befre January 7 th What if I am n medical leave during the inventry perid? Yu will be required t cnduct yur inventry nce yu return t the field D I need t input a quarterly inventry cunt fr Q4? N. The annual audit will serve as yu Q4 inventry

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