Elementary (Level 5-6) Write business s

Transcription

1 Elementary (Level 5-6) Write business s

2 What should you write in business s? Business s should in a business . There are in business s. 1

3 Choose which expressions are good for a business . - I would like to ask for the original copy of the files. - Please let everybody know that we will have a meeting tomorrow. - I miss you very much. - This is to let you know of the progress of our project. - Everything about this place is so beautiful. - Please schedule a meeting with me to talk about this problem. 2

4 People send business s when they want to say something important about to work. When you send a business , always include the topic in the subject line. The s need to be short and direct. Address the people you want to send the to first. The beginning of your should already have the purpose of your message. Include some instructions at the end of the . Remember to sign your name at the bottom with your position or department in the company. Look at the examples in the next two pages. 3

5 SUBJECT: Meeting rescheduled to 3:00 p.m. Mark, I am writing to you to inform you of the schedule of our meeting tomorrow. Instead of 9:00 a.m., it will be at 3:00 p.m. instead. Please inform your whole team about this. Keep in mind that your report about your project should not be longer than thirty minutes. Thank you. Anna Stein Creatives Director Questions: 1. Did Anna say the purpose of her right away? 2. What were her instructions to Mark? 4

6 SUBJECT: Re: Hiring a business analyst Lisa and Nathan, Your request to hire a business analyst is approved by the head of the department. We agree with you on the company s need for more employees to finish our projects. I will let you know immediately when somebody applies for the job. Please contact me if you have any questions. Cody Lee Human Resources Department Questions: 1. What is this about? 2. How did Cody sign his ? 5

7 Put the sentences that are good for business s in Column A. Put the sentences that are only for normal s in Column B. A. This is to formally request a leave for February 14, B. Our director informed me of our need of a more organized filing system. C. The countryside was so beautiful when I visited her last week. D. Please do not be afraid to ask me any questions about this. E. Let me know when you want to have lunch together. F. I am so glad to hear from you after all this time. Column A Column B

8 Please put the sentences in the correct order to make a business . SUBJECT: Request for a salary increase (1), (2). (3). (4). We will review your performance in the company so far. (5). Eric Santos (6) A. Just reply to this if you have any other questions. B. We will need to have a meeting with the head of your department to discuss it. C. Carol D. This is to answer your request for a salary raise. E. Human Resources Department F. Please come to my office tomorrow at 5:00 p.m. 7

9 Complete the sentences for tips on writing business s. - Always remember who your . - Put in the subject line. - Say at the beginning of - Keep short and direct. - Sign at the end of the . - Read your before you... 8

10 Work in pairs. Choose from the cards below, and make a conversation with a classmate. Role Card 1 Your cousin will have his/her first day at work on Monday. He/She asks you for some tips about ing. Teach him/her how to write a business . Role Card 2 You are an employee who needs to send an to your boss about your department s report. You want to tell him/her that you are done with it. What would you include in your business ? 9

11 The new employee of your company asks you if you have any tips on writing s. Tell him/her what you should and should not include in business s. Hint: Talk about the topics you can talk about in business s. Say what he/she should always write in a business . 10

12 Read the following sentences about writing a business . Business s are for important messages about work. They are always short and direct. Always remember who you are going to send the to and how you should talk to them. Include the topic of the in the subject line, so the receiver will know what it is about right away. Say the purpose of the at the beginning of the . Sign the end of the with your name of your position or department in the company. Make sure you have the correct information in the before you send it. 11