Engagement Agreement/Request Form

Transcription

1 Engagement Agreement/Request Form NOTE: Suggested draft policies and procedures text can be substituted to reflect your local assembly s protocol. Travel Arrangements and Expenses You will be responsible for two (2) airline tickets. Our office will forward to you the chosen flights for {Insert Pastor s Name} and his/her assistant. All tickets should be issued electronically and ed or faxed to {Insert POC Name & Contact Info}. We request that you arrange ground transportation for {Insert Pastor s Name} and his/her assistant between the airport, hotel and church/venue (if applicable). We request that you forward the name and cell phone number of the driver, as well as, the type of ground transportation being provided for {Insert Pastor s Name} via to {Insert POC Name & Contact Info} (if applicable). Your ministry will be responsible for all travel expenses for {Insert Pastor s Name} and his/her assistant. In the event that our office purchases the airline tickets, an invoice will be forwarded to your ministry. Checks for all travel invoices should be made payable to {Insert Church Name & Address}. Hotel Arrangements You will be responsible for two (2) hotel rooms. One nonsmoking king accommodation should be reserved in the name of {Insert Pastor s Name} and a nonsmoking king accommodation reserved in the name of his/her assistant. Both rooms should be located on the same floor but not connected to or next door to each other. Meals Drinking Preferences (Hot Tea with Honey, Room-temp. Bottled-Water) {Insert Pastor s Name} will go out to dinner after ministering but he does not have to be taken out to dinner. However, if you choose not to provide dinner for him, please make sure that room service is available late enough for {Insert Pastor s Name} and his/her assistant to order when they return to the hotel. Honorarium {Insert Pastor s Name} is not requiring a specific honorarium fee. We pray that a ministry of your caliber will be gracious and fair to {Insert Pastor s Name}, for this time of ministry, and for each day/night service with you. {Insert Pastor s Name} honorarium should be given directly to him. The check should be made payable to {Insert Payee Name}. The address for all honorariums, including W-9 s, 1099, etc. is {Insert Payee Address}. Media Request

2 Please forward a master copy of the recorded service of {Insert Pastor s Name} ministering. We reserve the right to air the service on our broadcast. The master copy should be sent to {Insert Church Address}. This should to be sent within 7 days of {Insert Pastor s Name} ministering with you. Engagement Agreement/Request Form Church/Venue Details Name of Church/Ministry Name of Pastor Address of Engagement Mailing Address (if different) Phone Fax Website Contact Information Executive/Administrative Assistant Mailing Address (if different) Phone Fax Media Director Mailing Address (if different) Phone Fax Ministry Details Requested Dates/Times Location of Services Physical Address Occasion/Theme Is this a Conference, Revival, Crusade or Other? Are there other invited guests? Yes No If so, please list other guests below (their ministry, date(s) and times. Initials I have read the Ministry Engagement Agreement Packet and agree to all of the terms outlined in the agreement. Authorized Ministry Representative Date

3 Pastor Date Please sign and return completed agreements via fax or mail to {Insert POC Name & Contact Information}

4 Engagement Agreement/Request Form This form further details the engagement, so that we are as accurate as possible when it comes to your specified needs. Please return this form at your earliest convenience. CHURCH / ORGANIZATION INFORMATION Assignment Requested: (circle or X as applies) Date(s) Requested: Preaching Workshop/Seminar Choir/Praise Team Host Church / Organization Pastor s / Director s Name Church / Org. Address: Church / Org. Address/website: Address of Meeting: Primary Contact: Executive Asst. or Administrator: Telephone (work & cell) Fax Number: Will you be advertising this event? Yes or No Please detail: Travel Provided: Train, Air, other Ground Transportation: Name # of driver Meal Plan: Hotel: 4-5 star (include Name, Phone #, Address, Reserv. #) WORKSHOP/PREACHING REQUEST Ministry / Conference/ Revival Date: Ministry / Conference/ Revival Times: Seating Capacity: Theme of Ministry / Conference/ Revival: Ministry / Conference will be held on the following day(s): please circle Sun Mon Tues Wed Thurs Fri Sat Other Special Requests: Special Attire: (Circle One) Robe Civic Attire Suit & Tie Casual Color scheme Praise & Worship will begin at: Preached Word begins at approx.: Allotted speaking time: CHOIR/PRAISE TEAM REQUEST Event Type: Who is requested? Concert Revival Conference Anniversary Service Choir Praise Team Number of Selections: How many mics are available? / Tech s name/ Insert Pastor s Name thanks you in advance for your accommodations. Please sign and return completed agreements via fax or mail to {Insert POC Name & Contact Information}

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