Northwestern University Collaboration Services
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1 Information Technology Northwestern University Collaboration Services Project Has Been Completed Status Period Period Start Date: 2/13/2012 Period End Date: 5/04/2012 Cost performance 0% under budget Schedule performance 0% behind schedule Status Report for Phase 1 May 04, 2012 Issues requiring management attention None Changes to scope, schedule, cost during this period Original scope of project only had 9825 mailboxes; we will now have approximately 19,000 mailboxes. Major problems encountered and planned action to resolve None Issues identified this period and required action None
2 Major accomplishments Daily Migration of Users Shutdown of user access into old system User Mailboxes Migrated to Microsoft Exchange: Major accomplishments scheduled for next time period None
3 Identify Stakeholders 7/30/2010 Complete Identify Management Team 7/30/2010 Complete Identify Project Team 7/30/2010 Complete Identify Communication Channels 7/30/2010 Complete Coordinate 2010 Calendars 7/30/2010 Complete Roles And Responsibilities Document 8/4/2010 Complete Draft Scope Document 8/4/2010 Complete Scope Review Meeting 8/6/2010 Complete Scope Document Approval 8/11/2010 Complete Draft Functional Requirements Document 8/18/2010 Complete 9/3/2010 Functional Requirements Review Meeting 9/20/2010 Complete Functional Requirements Document Approval 9/27/2010 Complete Draft Project Plan 9/27/2010 Complete Project Plan Review Meeting 9/30/2010 Complete 10/5/2010 Project Plan Approval 9/1/2010 Complete 10/15/2010 SharePoint Servers for IT Documentation 9/1/2010 Complete 10/8/2010 Microsoft Exchange Design Review 9/17/2010 Complete Sandbox Architecture 9/28/2010 Complete Sandbox Hardware Procurement Initiated 9/28/2010 Complete Weekly Collaboration Services Project Meetings With 10/5/2010 Complete Implementation Teams QA Architecture Design 10/5/2010 Complete
4 Production Architecture Design 10/5/2010 Complete Microsoft Active Directory Design Review 10/8/2010 Complete Certification Of Overall Design 10/10/2010 Complete Monthly Collaboration Services Project Meetings With 10/27/2010 Complete Executives QA Hardware Procurement Initiated 11/03/2010 Complete Production Hardware Procurement Initiated 11/03/2010 Complete Sandbox Installation and OS install 11/01/2010 Complete Obtain quotes for Collaboration servers 11/18/2010 Complete Obtain quotes for Collaboration storage 11/18/2010 Complete Sandbox application software installations 11/22/2010 Complete Documentation for desktop client installs 11/30/2010 Complete Determine which company will be used for SSL certificates 11/30/2010 Complete Sandbox application software configurations 11/30/2010 Complete Purchase Collaboration servers 12/07/2010 Complete Purchase Collaboration storage 12/07/2010 Complete Equipment delivery 1/07/2011 Complete Test auto-discovery feature for Outlook 1/14/2011 Complete Build and configure Servers (Prod) 1/24/2011 Complete Build and configure SANs (Storage configuration) (Prod) 1/24/2011 Complete Quest Collaboration Services for Active Directory 1/28/2010 Complete Transend Migrator for server and desktop migration 1/28/2010 Complete Determine Active Directory Features 1/28/2011 Complete Determine Exchange Features 1/28/2011 Complete Determine SCOM Features 1/28/2011 Complete Determine Blackberry Features 1/28/2011 Complete Determine Symantec BrightMail Features 1/28/2011 Complete Determine Forefront Features 1/28/2011 Complete Determine ActiveSync Features 1/28/2011 Complete
5 Create and present LUNs (Prod) 1/28/2011 Complete Migration of Meeting Maker data to Exchange 1/30/2011 3/21/2011 5/2/2011 6/11/2011 Complete Still working thru POC, decision will be made on 5/2 whether we can move forward with a migration tool. Issues with the migrated data, one more test on 6/11. In the event that this software solution does not prove to be viable, instructions and assistance will be provided to facilitate a manual transfer of Server installation and configuration (Prod) 2/25/2011 3/14/2011 Complete Decision on which SPAM solution will be used 2/15/2011 Complete Connect to network 3/1/2011 Complete 3/14/2011 Connect to storage (Prod) 3/1/2011 Complete OS installations 3/1/2011 Complete Install and configure virtualization software (Prod) 3/3/2011 Complete SQL server installation (Production) 3/16/2011 Complete Production AD upgrade (Production) 3/14/2011 Complete Configure AD site (Production) 3/14/2011 Complete Install AD servers (Production) 3/14/2011 Complete Prepare AD Schema (Production) 3/14/2011 Complete Build and configure Servers (Development) 3/14/2011 Complete Build and configure SANs (Storage configuration) 3/14/2011 Complete data on a user-by-user basis. Issues with Dynamic DNS and firewall appliance. Issues with Dynamic DNS and firewall appliance.
6 (Development) Create and present LUNs (Development) 3/14/2011 Complete Server installation and configuration (Development) 3/14/2011 Complete Connect to storage (Development) 3/14/2011 Complete Install and configure virtualization software (Development) 3/14/2011 Complete Install CAS/HUB Servers 3/21/2011 Complete Install Mailbox Servers 3/21/2011 Complete Install Edge Servers 3/21/2011 Complete Install ancillary servers 3/21/2011 Complete Install SCOM servers 3/21/2011 Complete Install Blackberry servers 3/21/2011 Complete Install Load Balancing and VLAN s (Production) 3/21/2011 Complete Configure Exchange roles 3/26/2011 Complete Configure DAGs 3/26/2011 Complete Configure Mail databases 3/26/2011 Complete Configure Mail Routing 3/26/2011 Complete Configure Client Access 3/26/2011 Complete Configure Edge and Edge Subscriptions 3/26/2011 Complete Configure SCOM 3/26/2011 Complete Configure Blackberry 3/26/2011 Complete Generate build documents 3/31/2011 Complete Configure Load Balancing and VLAN s (Production) 3/31/2011 Complete Issues with setting up configuration. Delayed because of VLAN setup. Not expected to change timeline. Install and configure virtualization software (Development) 3/31/2011 Complete Install and configure Transcend migration tool for 4/22/2011 Complete
7 Install CAS/HUB Servers (Development) 4/22/2011 Complete Install Mailbox Servers (Development) 4/22/2011 Complete Install Edge Servers (Development) 4/22/2011 Complete Install ancillary servers (Development) 4/22/2011 Complete Install SCOM servers (Development) 4/22/2011 Complete Install Blackberry servers (Development) 4/22/2011 Complete Install Load Balancing and VLAN s (Development) 4/22/2011 Complete Change Management Process 4/29/2011 Complete LoadGen Testing of Production Environment 4/29/2011 Complete Configure Exchange roles (Development) 5/27/2011 Complete Configure DAGs (Development) 5/27/2011 Complete Configure Mail databases (Development) 5/27/2011 Complete Configure Mail Routing (Development) 5/27/2011 Complete Configure Client Access (Development) 5/27/2011 Complete Configure Edge and Edge Subscriptions (Development) 5/27/2011 Complete Configure SCOM (Development) 5/27/2011 Complete Configure Blackberry (Development) 5/27/2011 Complete Configure Load Balancing and VLAN s (Development) 5/29/2011 Complete Define Address Lists 5/31/2011 Complete Define Distribution Lists 5/31/2011 Complete Define Resource Lists 5/31/2011 Complete Disaster Recovery Testing of Production Environment 6/3/2011 Complete Penetration Testing (Security) of Production Environment 6/3/2011 Complete Meeting Maker Migration of Users 6/08/2011 Complete Meeting Maker Migration of Calendar Data 6/11/2011 Complete DPM Backup Installation 6/18/2011 Complete Org Mailbox Migration 8/26/2011 Complete
8 Daily Migration of Users 12/19/2011 Complete Upgrade Qatar to Exchange 2010 from /15/2012 Complete Complete VM Configuration Matrix (Qatar) Sun 2/26/12 Complete Create Production VMs (Qatar) Sun 3/4/12 Complete Install Symantec Brightmail vapp (Qatar) Sun 3/4/12 Complete Install and configure storage (Qatar) Sun 3/4/12 Complete Install and configure OS (Qatar) Sun 3/4/12 Complete Configure Firewall for Production VMs (Qatar) Sun 3/4/12 Complete Configure DC's (Qatar) Fri 3/16/12 Complete Install application software (Qatar) Fri 3/16/12 Complete Install TMG software (Qatar) Fri 3/16/12 Complete Configure application software (Qatar) Mon 3/19/12 Complete Install Certificates (Qatar) Mon 3/19/12 Complete TMG Load Balancing (Qatar) Mon 3/19/12 Complete Configure Symantec Brightmail (Qatar) Mon 3/19/12 Complete AD Trust (Qatar) Tue 3/6/12 Complete Install SEP (All Windows VMs) (Qatar) Fri 3/30/12 Complete Configure Network of Mailbox Replication (Qatar) Fri 3/30/12 Complete Install Backup clients and configure backup Job (Qatar) Mon 4/2/12 Complete Build and configure VIRF (Qatar) Thu 3/15/12 Complete Mail Routing - Send and receive connectors (Qatar) Thu 3/15/12 Complete Create script to migrate user accounts (Qatar) Mon 3/12/12 Complete Create script to migrate dlist (Qatar) Mon 3/12/12 Complete Create script to migrate user room mailboxes (Qatar) Mon 3/12/12 Complete Create script to migrate user resources (Qatar) Mon 3/12/12 Complete Create script to migrate user contacts (Qatar) Mon 3/12/12 Complete Provisioning process (Qatar) Wed 3/14/12 Complete Create Call Manager Service account in ADS (Qatar) Thu 3/22/12 Complete Load Gen Testing (Qatar) Fri 3/23/12 Complete
9 DR Failover Testing (Qatar) Fri 3/23/12 Complete Bandwidth Test (Qatar) Fri 3/23/12 Complete Migrate distribution lists (Qatar) Thu 3/22/12 Complete Migrate all user contacts (Qatar) Thu 3/22/12 Complete Migrate all NUQ users mailboxes to NU Collaboration Sat 4/7/12 Complete Migrate all NUQ shared mailboxes to NU Collaboration Sat 4/7/12 Complete Migrate / copy Room mailboxes Fri 4/6/12 Complete
Northwestern University Collaboration Services
Information Technology Status Period Northwestern University Collaboration Services Period Start Date: 12/08/2011 Period End Date: 2/10/2012 Cost performance 0% under budget Schedule performance 0% behind
Northwestern University Collaboration Services
Information Technology Status Period Northwestern University Collaboration Services Period Start Date: 3/10/2011 Period End Date: 04/11/2011 Cost performance 4% under budget Schedule performance 2% behind
Northwestern University Collaboration Services
Information Technology Status Period Northwestern University Collaboration Services Period Start Date: 2/01/2011 Period End Date: 03/09/2011 Cost performance 8% under budget Schedule performance 1% behind
Northwestern University Collaboration Services
Information Technology Status Period Northwestern University Collaboration Services Period Start Date: 2/11/2012 Period End Date: 5/10/2012 Cost performance 0% under budget Schedule performance 0% behind
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