EBR EDITORIAL PLATFORM NOTES FOR AUTHORS

Transcription

1 DE GRUYTER

2 EBR EDITORIAL PLATFORM NOTES FOR AUTHORS 2

3 CONTENT FIRST STEPS 4 YOUR DASHBOARD 9 WRITING AN ARTICLE 18 REVISE OR PROOF 27 SUBMIT THE ARTICLE 32 3

4 FIRST STEPS 4

5 FIRST STEPS The platform can be found here: Further helpfiles and guidelines can be found here: ebr.degruyter.de Welcome to the online editorial platform RSuite for authors of the Encyclopedia of the Bible and its Reception (EBR). What follows is a guide for authors, detailing how to write, submit, or revise articles on the editorial platform. For questions or queries, please contact us at ebr@degruyter.com The recommended browser is Google Chrome Safari, Firefox and Internet Explorer may not work as well depending on the version 5

6 LOG IN Login details will be sent to you in a separate You can edit your account information and/or change your password (recommended) by clicking on your name at the top of the interface Enter your username and password Language settings: If you use a German/Spanish browser, the system might switch to this language by default. If you forget your password or have any other problems or questions, please ebr@degruyter.com 6

7 YOUR USER DETAILS Select your name Click on your name Use the option Edit my profile to edit your personal details such as address or Use the option Change my password to set up a password you can easliy remember Personalize your account 7

8 CHANGING YOUR PROFILE Edit your personal details Edit the required information (*) in the form if necessary. Please enter the city, state/province (if applicable), country, and institution. The abbreviations used in EBR for states and provinces can be found in the helpfile EBR Bibliographical Guidelines at ebr.degruyter.de. For the US, they are not the new post abbreviations. Click Submit to save the changes Note: Before publication we will ask you to check the details one last time. Please make sure to keep them up to date. 8

9 YOUR DASHBOARD 9

10 ACCESSING YOUR DASHBOARD AN INITIAL OVERVIEW See and edit your profile here Click here to enter the preview Due date for the task Title of the article you are writing Enter the word processor (Xeditor) here Type of task you have to complete Submit the article here 10

11 YOUR TASKS Writing an article is your first task Every submitted article will be forwarded to the editors If a revision is requested, you will be notified by You will be asked to review a proof of the article prior to publication NOTE: You will receive a notification via every time you will be needed to complete a task. This is a list of the tasks you as author are responsible for: 1. Write article 2. Revise article (may not apply) 3. Approve translation (may not apply) 4. Correct proof Note: You will receive detailed information about each of the tasks in an notification sent to you. If you have any questions or queries, please contact ebr@degruyter.com or your area editor. 11

12 YOUR ARTICLE Title of the article you are writing The title of the article you are to submit will appear in your dashboard under Title. The title of the main entry will be in green. The title of the area will be in orange (if applicable). There may be other sections of the entry written by other authors. In the example on the right the author is writing the article Greek and Latin Patristics and Orthodox Churches in the area Christianity for the main entry Lord Title of the entire main entry Title of the area you are writing in Note: Your article may not have subsections/areas. 12

13 PREVIEW Access preview here You can see the entire entry Take a look at the entire entry including other subsections before you start to write your article This will help you avoid an overlap with other articles in the entry You will only be able to see all articles that have already been submitted 13

14 Close panel Open panel COMMENTS Your editor might have added general comments on your article. Take a look before you start to write Click on the entry so that it is highlighted in yellow Click on the blue i symbol to the left of the title A panel will open up below Find and read the comment You can enter a reply before you submit your article Press Ctrl + Enter to save your comment Add comment by pressing Ctrl and Enter Find comments here 14

15 ACCESSING THE XEDITOR Access your article via the button Write, Copy/Paste, Edit The editing tool opens up in a new browser tab Xeditor Note: If the Xeditor does not open, you need to allow pop-ups. See next page! 15

16 ALLOW POP-UPS FOR 2. Select Allow pop-ups for 3. Click on Done 1. Click on the icon Please be sure your browser allows pop-ups! Allow pop-ups to be able to access the editor: Click on the icon in the upper-right corner of the browser window Select Always allow pop-ups from Click Done to complete Refresh page Note: You only have to allow pop-ups once 16

17 CTA The first time you access the Xeditor to write/submit an article, you will be asked to accept the Publication Agreement with De Gruyter for that article. Please read and accept it. You can also print it out for your own records. If you have any questions, feel free to contact us at Print out the document here 17

18 WRITING AN ARTICLE USING XEDITOR (THE WORD PROCESSOR) 18

19 Access the article here WRITING AN ARTICLE To edit the entry, access it by clicking on the Write button on the left-hand side of the toolbar You can now edit the entry. It is now no longer accessible to other users because it is checked out by you The article only becomes accessible to others again once you have saved a new version A small key symbol shows that you have checked out the article 19

20 PREVIEW ARTICLES Opens a preview in a new browser tab You can preview articles in the entry that have already been submitted This allows you to ensure your article s content does not overlap with that of other articles It also enables you to see the article s focus Click on the preview button on the upper-right! Note: The preview can also be opened via your dashboard before you access the artice (see p. 13) 20

21 WRITING AN ARTICLE Start typing here Click here to insert your text from Word YOU HAVE TWO OPTIONS Start typing an article directly in Xeditor or You can use the Paste function (W) to upload a text Copy and paste your text in here and click on Insert It may be necessary to remove indentions or blank lines before inserting 21

22 WRITING AN ARTICLE BIBLIOGRAPHY Click this button to insert your bibliography Paste your bibliography into the box that comes up and click Add You can paste a bibliography via the Insert bibliography reference button Please note: Italics and other formatting are lost in the process of inserting. You will need to do these directly in Xeditor via the toolbar (see next page) 22

23 WRITING AN ARTICLE TOOLBAR Bold, italics, super-/subscript Save a draft (pencil) Save a new version (disc) Headings, subheadings and special characters Use the features in the toolbar to format your text Poems and citations 23

24 Click here to add a comment WRITING AN ARTICLE COMMENTS Open right panel by clicking on the arrow Comments to the editors can be added Just click on a word to place the comment Then click Comment on the top right of the tool bar Open the panel on the right side Click into the comment box and add your comment Click anywhere else to save the comment (there is no separate button) A comment has been added here Read or click through existing comments Text parts with a comment added to them will be marked in yellow 24

25 ASSETS IMAGES OR MAPS Place cursor here, then click this symbol in the toolbar You can suggest an image for your article UPLOAD your proposal Place your cursor underneath the heading Figures Go to the toolbar and click on the icon of a picture (the pop-up will say Insert asset ) A new dialog box will open. Search for your image on your hard drive and click Upload and insert Select an image from your computer Upload and insert the selected image Please add the copyright information into the fields if possible. If you do not have the information, leave them empty. 25

26 SAVE YOUR ARTICLE Save a new version Save as draft saves a draft of the article (pencil icon). Only you can see it. It will not be seen in the preview of the entry. The article will not be accessible to anyone else. Click Save a new version when you have finished the article just before you submit it. Only when you save a new version the article becomes accessible to others again with all your changes included. 26

27 REVISE OR PROOF AN ARTICLE 27

28 Access the article here REVISE OR PROOF AN ARTICLE To revise or proof the entry, access it by clicking on the Write button on the left-hand side of the toolbar You can now edit the entry. It is now no longer accessible to other users because it is checked out by you The article only becomes accessible to others again once you have saved a new version A small key symbol shows that you have checked out the article 28

29 REVISE OR PROOF AN ARTICLE Start Xeditor to revise or make changes to the article The same tools are used to write, revise, and proof an article Please use Track changes for your corrections. For proofing the modus will be activated by default. This ensures that the changes have been tracked 29

30 REVISING OR PROOFING AN ARTICLE ACCEPT/ REJECT CHANGES View all changes Accept or reject a change Editors may have made or requested changes Use the column Changes on the right side to work through the suggested changes (you can open the panel via the arrow) Click on the check mark to accept and on the cross to reject changes Changes have been made here (new text/deleted text) 30

31 REVISING OR PROOFING AN ARTICLE PREVIEW Opens a new tab Click the Preview icon in the tool bar (see p. 20) This shows you the latest version of the entire entry without track changes or comments! This will help you determine any changes needed 31

32 SUBMIT THE ARTICLE FINAL STEPS 32

33 FORWARDING AN ARTICLE TO A CO-AUTHOR If you are co-writing an article, you can send the article to your co-author after you have finished and before it is submitted: Press the Send to co-author button Select the author The task will disappear from your dashboard after you have passed it on and have refreshed your dashboard Select co-author Click Pass on 33

34 SUBMITTING YOUR ARTICLE After you have finished your article, you will need to submit it: Save it as a new version in the Xeditor (see p. 26) Click on the Submit to editors button 34

35 THANK YOU FOR YOUR CONTRIBUTION TO EBR! Photo credits: Getty Images Plus 35