DESCARTES ISF User Guide

Transcription

1 DESCARTES ISF User Guide Version 0.3 January 26, Descartes Systems Group

2 TABLE OF CONTENTS ABOUT 5 The Importer Security Filing Regulations 5 ISF Document matrix 8 ISF/AMS/ABI Field Matrix 9 Interim Final Ruling 10 Descartes ISF 11 Import This User Guide 12 SYSTEM REQUIREMENTS 13 USING DESCARTES ISF 15 Accessing Your Accounts 16 How to Login to Your Account(s) 16 Account Types 16 How to Log Out 17 Function Tabs 18 Lookup 19 Dates 19 e-alerts 20 Denied Parties 20 STEP-BY-STEP ADMINISTRATION 21 Preferences 23 How to Enable e-alerts 24 How to Disable e-alerts 26 How to Enable EDI Responses 28 How to Set Lines Displayed Per Report 29 e-alert Rules 31 How to Add an e-alert Rule 31 How to Edit an e-alert Rule 33 Descartes ISF User Guide 2

3 How to Remove an e-alert Rule 36 Access Groups 37 How to Create an Access Group 37 How to Edit an Access Group 39 How to Delete an Access Group 41 Users 43 How to View Existing Users 43 How to Create a New User 46 How to Edit the Permissions of a User 47 How to Add an Existing User From Another Account 50 How to Edit a User 52 How to Remove a User 53 STEP-BY-STEP OPERATIONS 55 Creating and Filing the ISF10 56 Change Your ISF View 56 How to Create an ISF10 57 How to File an ISF10 to CBP 74 Creating and Filing the ISF5 76 Change Your ISF View 76 How to Create an ISF5 77 How to File an ISF5 to CBP 87 The Status of Your ISF Submission 89 How to Check the Status of an ISF by Shipment Number 89 How to Check the Status of an ISF by Date Created 90 Status Messages 92 Import2000 Status 92 ISF Status 93 EDI Messages 93 Errors 94 What Happens if There is an Error in My Data Entry Fields? 94 What Happens if CBP Rejects My ISF or Accepts it With Warnings? 95 Descartes ISF User Guide 3

4 STEP-BY-STEP ISF MANAGEMENT 96 View and Modify Your ISF Record 97 How to View and Modify an ISF by Shipment Number 97 How to View and Modify an ISF by Date Created 99 Copy and Draft ISF Records 102 How to Copy an ISF by Shipment Number 102 How to Copy an ISF by Date Created 105 How to Create a Draft ISF 108 How to Cancel an ISF 110 QUICKGUIDE 112 APPENDICES 114 A Import2000 Status 115 B ISF Status 116 C EDI Messages 117 D Dropdown Values 118 Descartes ISF User Guide 4

5 ABOUT The Importer Security Filing Regulations Following the events of 9/11, the Congress passed and the President signed into law the Trade Act of The Trade Act mandated the filing of advanced manifest data for goods destined for the U.S., with one goal being to identify as early as possible dangerous goods. Customs and Border Protection (CBP) subsequently issued regulations implementing the Trade Act, creating the "24 Hour" rule for Ocean shipments. Carriers and Non- Vessel Owning Common Carriers (NVOCCs) are required to electronically file manifest data, via the CBP Vessel Automated Manifest System (AMS), 24 hour prior to lading on a vessel at a foreign port. While this was seen as a good first step, internal and external government reviews determined that more complete advance shipment data could provide more accurate risk assessments and reduce the number of erroneous identifications. On October 13th, 2006, the President signed into law the SAFE Port Act which mandated the collection of new data elements. 10 Descartes ISF User Guide 5

6 new data elements, along with two new message types to be submitted to CBP, were defined by the regulations published in the Federal Register Notice on January 2, This regulation has been commonly referred to as "10+2," but is officially called the Importer Security Filing (ISF) The ISF must be filed by the Importer, the individual determined to have the most immediate knowledge of this information, or the Importer s Agent, 24 hours prior to lading in a foreign port. The 10, which will be identified as ISF(10) in this document, are to be filed for all Inbound Cargo, with the exception of Freight Remaining on Board (FROB) or goods moving on an Immediate Exportation (I.E.) or Transport and Exportation (T&E) Inbond The data elements that make up the ISF(10) are: 1) Manufacturer's Name and Address 2) Seller Name and Address 3) Buyer Name and Address 4) Ship to Name and Address 5) Scheduled Container Stuffing Location 6) Consolidator Name and Address 7) Importer of record, FTZ Applicant identification number (IRS, SSN, Customs Assigned) 8) Consignee identification number (IRS, SSN, Customs Assigned, CBP encrypted ID) 9) Country of origin where goods were manufactured, produced or grown 10) Harmonized Tariff Schedule at minimum 6-digit level For Cargo types, (FROB, I.E. & T&E) only 5 data elements (ISF(5)) must be filed 24 hours prior to lading. Unlike the ISF(10), the ISF(5) must be filed by the filer of the lowest level of Bill of Lading. The data elements that make up the ISF (5) are: 1) Booking Party Name and Address 2) Foreign Port of Unlading 3) Place of Delivery 4) Ship to Name and Address 5) Harmonized Tariff Schedule at minimum 6-digit level Descartes ISF User Guide 6

7 The 2 refers to two additional messages types that are to be submitted to CBP. These are Container Status Messages (CSMs) referencing the disposition of a container, as well as the Vessel Stow Plan, the reference for the physical location of cargo on a vessel. The CSM and the Vessel Stow Plan messages are to be submitted by the Carrier. Descartes ISF User Guide 7

8 ISF Document Matrix Name of Document Description Filed By Filing requirement Importer Security Filing 10 (ISF-10) 10 Information Elements (4 common with Entry) The ISF 10 applies to domestic In-Transit cargo & cargo entering a Foreign Trade Zone, (FTZ). Importer or designated agent in ABI or AMS Same as 24 Hour Rule (which is 24 hours prior to lading the U.S. bound vessel) Importer Security Filing 5 (ISF-5) 5 Information Elements if container is not making entry in U.S. (e.g., is FROB, IE or T&E cargo) Carrier (or current AMS filing agent) or Broker in AMS or ABI Same as 24 Hour Rule unless FROB, then prior to lading at container s last foreign port Stow Plan U.S. bound vessel physical cargo configuration description Carrier in AMS or directly to TASPO through sftp mechanism 48 Hours post-departure from last foreign port, or prior to arrival for short hauls Container Status Message Messages in regard to life cycle container events Carrier directly to TASPO through sftp mechanism No less than once per day for all of its containers en route to the United States. Descartes ISF User Guide 8

9 AMS/ISF/ABI Field Matrix AMS ISF(5) ISF(10) ABI M B/L and H. B/l Booking Party name/address Manufacturer, Shipper name/address Entry number/type Voyage Number Foreign POU Seller name/address Port of entry Carrier SCAC Place of Delivery Container stuffing location Filer code Cargo quantity/measure Ship to name/address Buyer name/address Surety number Last foreign port of call/date HSUSA (6) Ship to name/address Exporting country Port of loading/date Importer record number Foreign port of arrival Date of vessel sailing/port of loading Consignee number Entry value Port of discharge/date Country of origin HSUSA (10) Container number/seal number/container size HSUSA (6) Other agency requirement Vessel Name/Flag/IMO Consolidator name/address Hazmat code Container stow plan Consignee name/address Container events Shipment Type (LCL/FCL) PTT/I.T. Information Transport Entry Type (I.T./T&E, FOB) First Foreign Place of Receipt Commodity description (free form) Descartes ISF User Guide 9

10 On June 2 nd, CBP released Draft technical specifications for formatting and transmitting the ISF. We have thoroughly reviewed this document. While this specification is still in draft form and subject to change following a period of comment from the Trade, we believe that it is a fairly solid representation of what the ISF process will be. Final specifications may not be released until late 2008 or early Per our reading of the draft technical specifications, this is how we believe the ISF (10) process will work: 1) The Importer or their Agent files the ISF(10) 24 hours prior to lading on U.S. destined vessel 2) The Importer or Agent will receive the ISF(10) Confirmation # 3) Carrier/NVOCC will receive ISF(10) Confirmation # for Bill of Lading specified in ISF(10) And this is how we believe the ISF(5) process will work 1) Carrier/NVOCC submits AMS Manifest 2) Filer of Lowest Level of Bill of Lading Submits ISF(5) for FROB, IE & T&E shipments 3) Carrier Receives ISF(5) Confirmation # Interim Final Ruling On November 24, 2008, the Interim Final Ruling for the Importer Security Filing ISf was published in Federal Register Notice. Final Ruling indicated that a period of informed compliance is set for January 26, 2009 and will last for a period of 12 months. During this time, there will be no penalties incurred. However, CBP does ask the trade to make every attempt to file. A 6 month comment period has also been enacted. Until June 1, 2009, CBP will accept and act on suggested changes to ISF. Descartes will also make suggests to CBP and enact any changes made to the specifications as a result. Flexibility has been added to the filing of an ISF. For the ISF10, Containers Stuffing Location and Consolidator can be provided 24 hours prior to vessel arrival. Additionally, a range of options can be provided for other elements, Descartes ISF User Guide 10

11 such as Manufacturer, HTS Code and Country of Origin. These ranges can be paired back prior to arrival. Enforcement will begin January 26, CBP will levy fines of $5000 per violation of the regulations. As a result, bond requirements have been expanded and a new ISF bond created. Descartes ISF The Descartes ISF service utilizes a simple web user interface (UI) to enable customers to login via the Internet and enter all the data required for an ISF filing (5 or 10) with comprehensive validations. The service sends the data directly to CBP and provides a view of the status of that filing. Customers have the option of receiving status updates via electronic data interchange (EDI) if they choose. E-alerts can also be used to notify the customer via if there is a problem with the filing. Import2000 Import2000 is the software engine behind Descartes ISF. Import2000 is a proven Internet and data center-based Customs Compliance service that includes: Centralized Information Database Global Interactive Data Entry, Submission, and Response Service Global EDI Submission Support to collect data and automatically submit documents to AMS, ACI and ACE Connectivity to CBP and CBSA Connectivity to major Airlines and Ocean Carriers, Warehouses and Terminals These components integrate to provide Clients with a complete filing solution to facilitate timely, accurate global manifest data entry/capture and compliant submissions to US and Canadian Customs. Descartes ISF User Guide 11

12 This User Guide This User Guide presents step-by-step instruction for each of the Descartes ISF functions and serves as an at-hand resource for all users. Components for Administrators and General Users cover every aspect of Administration and Operations. We welcome any suggestion on how we may improve this, or any, of our documentation. Questions or comments should be directed to Descartes ISF User Guide 12

13 SYSTEM REQUIREMENTS To access and use Import2000 requires no computer hardware or software investment. Import2000 users need only a computer capable of running one of the web browsers listed below and either a dial-up or dedicated Internet connection. Recommended User Computer Operating System: Operating System: Windows 2000 or Windows XP Processor: 233MHz Pentium/Celeron or K6/Athlon/Duron Memory: 64MB Hard Drive Space: MB Descartes ISF User Guide 13

14 Connection Speed A broadband connection is recommended for ideal performance. Supported Web Browsers Descartes ISF supports Microsoft Internet Explorer 7.0 and Firefox 2.0 and 3.0. Some functions may not be available on alternative browsers. Your monitor should be set to a resolution of at least 1024x768 to allow all pages to display properly. Security FCS recommends all Descartes ISF users employ up-to-date firewall and anti-virus protection on all of their computers. However, Pop-up Blockers will prevent this application from functioning properly. To assure trouble-free submissions, please disable all Pop-up Blockers for the Descartes ISF application URL. Descartes ISF User Guide 14

15 USING DESCARTES ISF As with all Import2000 offerings, Descartes ISF navigation is simple. Click through Tabs to access major functions. Required Section and Field titles are Bold. Lookup functions help make sure you have completed your ISF filing completely and successfully. And once you have submitted your complete ISF to CBP, clear and simple reporting functions display the status of your cargo and confirm that you have complied with all regulations. Descartes ISF User Guide 15

16 Accessing Your Accounts How to Login to Your Account(s) 1) Enter the ISF URL on the location line of your web browser For Production: For Test: A log-in dialogue will open 2) Enter your Username 3) Enter your Password 4) Click OK You will see the Home Tab or the ISF Tab. At this point, you have logged fully into your ISF Account. Account Types Each ISF Corporate Account is made of two separate accounts. These are: ISF Test ISF Production Production: In the Production Account, Users file live ISFs to Customs and Border Protection (CBP). Users, with access, can run reports, create a database of Shipper and Consignees and maintain Account Settings. Test: The ISF test account serves as a training tool and is independent of the Production account. Users must prove proficiency within the Test account before proceeding to the Production Account. Functionality in Test is identical to Production. Descartes ISF User Guide 16

17 How to Log Out There is no Logout function in Descartes ISF. A User must simply close all open browsers to exit the application. The next time a User attempts to login, they will be prompted for their Username and Password Descartes ISF User Guide 17

18 Function Tabs Home If you have access to multiple ISF Accounts (for example, you have access to multiple Corporations) you will be able to switch between these accounts, in either Test or Production, from this screen. ISF Users will spend most of their time on the functions found on the ISF Tab in Descartes ISF. From the ISF Tab, Users can file a new ISF to CBP and update or modify an existing ISF. Additionally, Users can view, print and export lists of ISFs for offline reporting and validation. Admin The Admin Tab is only available to Administrators. From this Tab, Administrators can create Users, e-alert rules and Access Groups, as well as set universal account preferences for ISF Filers. Help The Help Tab includes detailed information on the process and requirements of filing ISF, as well as the functions of this application. On the help tab you will find a copy of this User Guide in PDF. Additionally, you will find reference tables and the address and phone numbers for contacting Customer Support. Descartes ISF User Guide 18

19 Lookup To increase the efficiency of data entry and improve compliance, many fields offer a lookup feature. Fields which are Lookup-enabled will be identified with the Ellipse icon in this User Guide ( ) Fields with common codes, such as HTS codes or Country Codes, employ our dynamic Lookup feature. Simply begin entering the term you are searching for and a list will appear with possible matches. Either continue entering your Lookup search term or choose the best match from the dropdown menu. The field will be populated with your option. If you wish to simply type your value into the field and ignore the lookup, enter your value and press the Tab key. The Lookup will be cancelled and your value entered. Dates Many functions, particularily when listing ISFs on the ISF Tab, let Users search by Date. There are many ways of entering the date in a date field. You may manually enter the date. Descartes ISF User Guide 19

20 Or you may select the Calendar icon to open a navigable calendar from which you may select the date you desire. e-alert Services e-alerts are offered as an optional, billable, service that provides automated delivery of ISF Status Messages. Each e-alert message delivered is $.05. Account Administrators can Enable e-alerts and manage e-alert Rules. Denied Parties In today's trade environment, companies must take steps to guard against conducting business with any unauthorized organization, country or person. Non-compliance can lead to penalties, fines or even imprisonment. Descartes Denied Parties Screening Service helps you confirm that you are working with fully authorized entities. When integrated with other Descartes Customs Filing & Compliance services, you can request denied parties screening whenever you present a profile or shipment. This is a value-added service. To learn more, or to activate this powerful feature, please contact your Descartes Sales Representative. Other Things to Know Mandatory Data: Fields designated mandatory by ISF are presented in Bold type. Also, for Sections that are mandatory, the Section titles are bold. Fields within those mandatory sections that are not bold are either conditional or voluntary. Dates and Times: ISF operates exclusively on U.S. East Coast Date and Time (US Eastern Time). As such all dates and times entered into Descartes ISF should be US Eastern Time. Similarly, all dates and times displayed by Descartes ISF will be displayed in US Eastern Time. Descartes ISF User Guide 20

21 STEP BY STEP - ADMINISTRATION Account Administration occurs under the Admin Tab. Here, you can set General Account Preferences, Create & Manage Users and Create e-alert rules. Only those Users designated as Account Administrators will have access to these functions. If you are not an Account Administrator and need to make changes to these functions, contact your current Account Administrator. They are most likely the individual within your organization who originally gave you access to the application. On the Admin Tab, you will find two sub-functions. The first is Account Setup. Descartes ISF User Guide 21

22 From Account Setup you will be able to set and moderate account-wide preferences, create and manage e-alert rules and create and modify Access Groups. The Second is Users. From the User sub-function, you will be able to create and edit Users and set their permissions. Descartes ISF User Guide 22

23 Preferences Preferences include functions for activating e-alerts, EDI Responses and for setting Options such as the number of lines displayed per page of an ISF list. To Access all Account Preferences, Click 'Preferences' under Account Setup The Import ISF Preferences screen will open. Listed should be the name of your Account and whether you are in Test or Production. Note: Preferences must be set independently in both Test and in Production. Descartes ISF User Guide 23

24 How to Enable e-alerts e-alerts are the value-added service within Descartes ISF which allows your organization to distribute Status messages for ISF files electronically. As this is a service provided at a cost, this feature should only be activated with that understanding. All status messages will be delivered to the default address identified during this setup. Once you have enabled e-alerts, you may also then create e-alert rules to distribute specific Status messages via to specific Users. See How to Create an e-alert Rule for more information. 1) Under Account Setup, Click 'Preferences' The Import ISF Preferences screen will open. Descartes ISF User Guide 24

25 2) Under e-alert, the field e-alert Service should read Disabled. 3) Click the 'Enable' button The e-alert Service field will change to Enabled 4) On the e-alert Default line, click 'Edit' The Editing e-alert Default screen will open. 5) Enter a default address on the e-alert Default Line Descartes ISF User Guide 25

26 6) Click 'Save' You will be returned to the Import2000 ISF Preferences screen. The address you entered will be displayed on the e-alert Default E- Mail line. e-alerts are now enabled. The designated default address will receive all Status messages for all ISF records. How to Disable e-alerts 1) Under Account Setup, Click 'Preferences' The Import ISF Preferences screen will open. Descartes ISF User Guide 26

27 2) Under e-alert, the field e-alert Service should read Enabled. 3) Click the 'Disabled' button You will be returned to the Import2000 ISF Preferences screen. The e- Alert Service field will change to Disabled e-alerts are now disabled. 4) To remove the default address, click 'Delete' on the e-alert Default line. The e-alert Default address will be removed. Descartes ISF User Guide 27

28 How to Enable EDI Responses Users can submit full or partial ISF filings to the Descartes ISF solutions via EDI. If you chose to submit ISF data via this method, you may also chose whether you would like to receive responses via EDI. 1) Under Account Setup, Click 'Preferences' The Import ISF Preferences screen will open. 2) Under EDI, on the Send Responses line, click the 'Enable' button. You will be returned to the Import2000 ISF Preferences screen. On the Send Responses line, it should indicate Enabled. Descartes ISF User Guide 28

29 How to Set Lines Displayed Per Report 1) Under Account Setup, Click 'Preferences' 2) The Import ISF Preferences screen will open 3) Under Options, you will see an option for ISF Records per Page. The default value is is also the minimum number of lines which can be set. 4) Click 'Edit' The Editing ISF Records per Page screen will open Descartes ISF User Guide 29

30 5) On the ISF Records per Page line, enter the number of lines per report you would like to display. Use a whole number. 6) Click 'Save' You will be returned to the Import2000 ISF Preferences screen. Your choice will be saved and the number of lines per page chosen displayed. Descartes ISF User Guide 30

31 e-alert Rules e-alerts must be activated in Preferences. Once activated, you can define which status messages a user receives an ISF filing, such as Acceptance messages, Acceptance with Warnings or Rejects. These messages can be directed to any Party, including clients, ISF data providers and third parties, such as brokers. How to Add an e-alert Rule 1) Under Account Setup, Click 'e-alert Rules' The s for this Account screen will open. All existing Rules will be displayed. 2) Click 'Add ' Descartes ISF User Guide 31

32 The Add/Edit screen will open 3) Enter an address. 4) Under Customs Response Messages, mark the checkbox next to the type of Customs Response you would like the address to receive Transmission Accepted Transmission Warning Transmission Rejected 5) Under Customers Disposition Message, mark the checkbox next to the type of Customs Disposition you would like the address to receive Match Found Match not Found Warning Match not Found/ISF Cancelled Descartes ISF User Guide 32

33 6) When finished, click 'Save' The Add/Edit screen will refresh. The address will be uneditable and a message will be displayed indicating that the Rule was created successfully. How to Edit an e-alert Rule When editing an e-alert Rule, you may only change the type of messages the address will receive. You may not edit the address itself. 1) Under Account Setup, Click 'e-alert Rules' Descartes ISF User Guide 33

34 The s for this Account screen will open. All existing Rules will be displayed. 2) Click 'Edit' next to the address you would like to modify. The Add/Edit screen will open. 3) Under Customs Response Messages, click the checkbox next to the type of Customs Response you would like the address to receive. Unmark any Messages they should not receive. Transmission Accepted Transmission Warning Transmission Rejected Descartes ISF User Guide 34

35 4) Under Customers Disposition Message, click the checkbox next to the type of Customs Disposition you would like the address to receive. Unmark any Messages they should not receive. Match Found Match not Found Warning Match not Found/ISF Cancelled 5) When finished, click 'Save' 6) The Add/Edit screen will refresh. A message will be displayed indicating that the Rule was updated successfully. Descartes ISF User Guide 35

36 How to Remove an e-alert Rule 1) Under Account Setup, Click 'e-alert Rules' The s for this Account screen will open. All existing Rules will be displayed 2) Click 'Remove' next to the address of the Rule you would like to Delete. The screen will refresh and the e-alert Rule will be removed Descartes ISF User Guide 36

37 Access Groups Access Groups are a way for Account Administrators to manage groups of Users in Descartes ISF. A User added to an Access Group will only be able to View, Edit or Delete those ISF10 or ISF5 that they themselves have created or those created by other members of their Access Group. It is a way to create a virtual wall around a User's ISF experience. Access Groups can be used in any way that works best for your organization. For example, create Access Groups and organize users based on Port or Region or by Importer. See Users for more information on Access Groups and User Permissions. How to Create an Access Group 1) Under Account Setup, Click 'Access Groups' The Access Groups screen will open. All Access Groups created will be displayed 2) Click 'Create New Access Group' Descartes ISF User Guide 37

38 The Adding Access Group screen will open. 3) Enter a Code. This is a unique identifier of your choosing for this Access Group 4) Enter a Description of the Access Group. Make it something meaningful. 5) When finished, click 'Save' You will be returned to the Access Groups screen. Your new Access Group will be added to the list. Descartes ISF User Guide 38

39 How to Edit the Description of an Access Group Only the Description of an Access Group can be edited after creation. If you need to change the name of an Access Group, you must delete it. 1) Under Account Setup, Click 'Access Groups' The Access Groups screen will open. All Access Groups created will be displayed 2) Click 'Edit' next to the Access Group you would like to edit The Editing Access Group screen will open. Descartes ISF User Guide 39

40 3) Edit the Description 4) When finished, click 'Save' You will be returned to the Access Groups screen. The modified description will be added to the Description column. Descartes ISF User Guide 40

41 How to Delete an Access Group If an Access Group is no longer relevant, or you need to change the name of an Access Group, you may delete it. An Access Group may only be deleted if no Users are associated with an Access Group. If there are Users associated with an Access Group, each must be removed from that Access Group before it may be deleted. 1) Under Account Setup, Click 'Access Groups' The Access Groups screen will open. All Access Groups created will be displayed 2) Click 'Delete' next to the Access Group you would like to remove Descartes ISF User Guide 41

42 The Access Groups screen will refresh and the deleted Access Group will be removed from the list. Descartes ISF User Guide 42

43 Users You may create as many Users as you need. It is recommended that you provide a Username and Password to each individual who will access the application. This will help you better track the performance of each User of the system. It will also help you to control which areas a User may have access to. How to View Existing Users Before you add any new user, you will want to confirm that they do not already exist in the Descartes ISF account. There are two ways to check for existing users: List All Under Users, click 'View' This will return a list of all users in your Descartes ISF account Descartes ISF User Guide 43

44 Users For This Account displays all users with access to the Account (Test or Production) you are working in. Users Not In This Account displays users with access to either Test or Production, but not the account you are working in. Search these lists for the User you plan to add. If they are not in either list, you may proceed to How to Create a New User in Descartes ISF. Filter the List If you know part of the Username, you may limit the search results Descartes ISF User Guide 44

45 Under Users, enter part or all of the Username. The string can be from the beginning, middle or end of the Username, but must be consecutive. Click 'View' This will return a list of users matching your search string. Users For This Account displays all users with access to the Account (Test or Production) you are working in. Users Not In This Account displays users with access to either Test or Production, but not the account you are working in. Search these lists for the User you plan to add. If they are not in either list, you may proceed to How to Create a New User in Descartes ISF. Descartes ISF User Guide 45

46 How to Create a New User 1) Under Users click 'Add' 2) The Add/Edit User screen will open 3) Enter the Username issued to the new user 4) Enter the Name of the new user Descartes ISF User Guide 46

47 5) Enter the Address of the new user 6) Click 'Save' The Add/Edit User screen will refresh. A message will indicate that the new user has been successfully added. Now, you must determine what features your new user has access to by setting their Permissions How to Edit the Permissions of a User Once a user has been added, you must then set their permissions. Account Administrators have full control over each user s access. 1) Under Users, enter the Username Descartes ISF User Guide 47

48 2) Click 'View' The Users For This Account screen will open. The User you plan to edit may be the only one listed. 3) Click 'Set Permissions' next to the Username you would like to update The Editing Permissions for User screen will open, with the Username listed 4) Select the checkbox next to Administrator if you wish the User to be an administrator Descartes ISF User Guide 48

49 5) Select an Access Group from the dropdown menu, if necessary. See Access Groups for more information. 6) Under Permissions, select the checkboxes next to each permission you wish the User to have ISF5 Submit Submit a Complete ISF5 to CBP ISF5 Edit Create and Edit an ISF5 ISF5 View View an individual ISF5 ISF10 Submit Submit a Complete ISF10 to CBP ISF10 Edit Create and Edit an ISF10 ISF10 View View an individual ISF10 7) When you are finished, click 'Save' Descartes ISF User Guide 49

50 The Editing Permissions for User screen will refresh and a message will indicate that you have updated the Users permissions successfully. How to Add an Existing User From Another Account Users Created in Test do not immediately have access to the Production environment, and vice versa. Users created in one can be added to the other very easily. 1) Under Users, click 'View' Descartes ISF User Guide 50

51 The Users For This Account screen will open. At the bottom of the screen, Users Not In This Account displays users with access to either Test or Production, but not the current account you are working in. 2) Click 'Add to This Account' next to the Username you would like to add 3) The screen will refresh and Users For This Account will now display the User added. 4) Follow the steps in How to Set the Permissions of a User to set their permissions Descartes ISF User Guide 51

52 How to Edit a User Once a Username is created, you may not change the Username. You may, however, modify the Name and the Address of the User. Users can not be deleted from your Descartes ISF Account. They may only be removed from Test and/or Production. 1) Under Users, enter the Username 2) Click 'View' The Users For This Account screen will open. The User you plan to edit may be the only one listed. 3) Click 'Edit' next to the Username you would like to edit The Add/Edit User screen will open. The Username will be un-editable Descartes ISF User Guide 52

53 4) Make all necessary changes 5) Click 'Save' The Add/Edit User screen will refresh and a message will indicate you have successfully updated the Username How to Remove a User Users can not be deleted from your Descartes ISF Account. They may only be removed from the Test and Production environments. 1) Under Users, enter the Username 2) Click 'View' Descartes ISF User Guide 53

54 The Users For This Account screen will open. The User you plan to edit may be the only one listed. 3) Click 'Remove' next to the Username you would like to Remove The screen will refresh. The Username will now be listed under Users Not In This Account Descartes ISF User Guide 54

55 STEP-BY-STEP OPERATIONS Users will spend most of their time in the Descartes ISF application filing ISF10 and ISF5 records to CBP. This main function is available through the ISF Tab. On the ISF Tab, Users can: Create an ISF5 Create an ISF10 View & Modify ISF Records Create by Date View & Modify ISF Records by Number Descartes ISF User Guide 55

56 Creating and Filing the ISF10 The ISF10 must be filed 24 hours prior to lading on a Vessel destined for a U.S. Port, with the exception of Freight Remaining On Board (FROM), Transportation and Exportation Inbonds (T&E) and Immediate Exportation Inbonds (IE). ISF records can be created at once or over time using the Draft function. Some elements can be provided 24 hours prior to arrival and with a range of possible options. The ISF10 is ultimately the responsibility of the Importer, though you may be operating as the Importer Agent and filing on behalf of an Importer. It is important that all data is accurate and submitted in a timely manner. Validations within the application will help you achieve that end. Descriptions for each of the available option in any dropdown menu in the ISF10 data entry fields can be found on Appendix D. Change Your ISF View When a User first accesses the ISF10 data entry screen, fields are presented as a single pane. Users must scroll down to view all fields and enter data. In this way, Users may Tab through fields for quick data entry. Some Users may want a more concise view. The display can be changed on the fly by clicking the toggle button at the top, right hand corner of the screen. All data entry fields will be brought up into four separate tabs. Users may click the toggle button at any time to change the view with out loosing data. Descartes ISF User Guide 56

57 How to Create an ISF10 The ISF10 must be filed for all goods arriving at a port in the United States, with the exception of FROB, IE and T&E cargo. Those are covered by the ISF5. 1) Under Add ISF, select ISF10 from the dropdown menu 2) Click 'Create New ISF' A fresh ISF data entry screen will open. Descartes ISF User Guide 57

58 3) Enter the general ISF Data This is the base amount of information required to create any ISF10. Shipment Number is the only required element in an ISF10 to create a Draft record. a) Enter a Shipment Number A Shipment Number is a unique number in the Descartes ISF solution used to identify an ISF record. This number is not sent to CBP. Rather, using this number creates a shell ISF into which all mandatory elements can be added. This number is determined by your organization and can be existing number, such as a Bill of Lading. b) Select a Shipment Type from the dropdown menu c) Indicate whether the cargo is Containerized Descartes ISF User Guide 58

59 d) Enter the Carrier SCAC, if necessary This is the SCAC of the actual transporting carrier moving the goods into the U.S. This is not required. 4) Identify the Importer in the Importer section a) Enter the Importer ID b) Select the Importer ID Type from the dropdown menu c) If you have selected 'Passport Number' i) Enter the Importer Date of Birth Descartes ISF User Guide 59

60 ii) Enter the Country of Issuance 5) Complete the Bond section A Bond is required for ISF filings, to cover any penalties incurred once ISF is fully mandatory. a) Identify if there exists an ISF Bond from the dropdown menu b) Enter the Bond Number; Conditional if the ISF Bond value is False c) Enter the Surety ID of the ISF Bond holder; required if the ISF Bond value is True d) Enter the Bond Holder ID; conditional if the ISF Bond value is Bond Term is False Descartes ISF User Guide 60

61 6) Add Bills of Lading in the Bills Section a) Enter a Bill Number. This should be the lowest level Bill of Lading. The Bill number should also include the SCAC code for the issuer of the Bill of Lading. b) Select the Bill Type from the dropdown menu c) Repeat Steps a and b for each additional Bill of Lading or continue to the Containers section Note: You may have multiple Bills of Lading on an ISF10. However, they must all be same type, i.e., all House Bills or all Regular Bills. Descartes ISF User Guide 61

62 7) Report all Containers in the Containers section, if necessary Reporting Containers is not mandatory. Containers are matched to the ISF through Bills of Lading in the AMS system. As this function is provided for in the CBP ISF Specifications, it has been included here. Click the 'Containers' tab in the Tabbed view or simply move down the screen in the Single-Page view. If you choose to add Container Information, you must complete the bold fields. a) Enter an Initial b) Enter a Number c) Enter a Check Digit, if necessary. Descartes ISF User Guide 62

63 d) Enter an Equipment Description code ( ) e) Enter a Size Type code, if necessary. f) Repeat Steps a through e for each Container or proceed to the Parties section. 8) Report the 7 different Party types for each Bill of Lading in the Parties section For a complete ISF, all seven Party Types should be included and filed 24 hours prior to Lading at the Foreign Port. For some of these types, CBP provides some flexibility on when and how they can be filed compliantly. They will each be addressed in turn. Descartes ISF User Guide 63

64 a) Enter the Seller ( ) i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Seller from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) Enter the City Descartes ISF User Guide 64

65 xii) Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. b) Enter the Buyer ( ) i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Buyer from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State Descartes ISF User Guide 65

66 xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. c) Enter the Consolidator ( ) Consolidator information can be provided to CBP 24 hours prior to arrival, rather than 24 hours prior to lading. If an ISF is submitted without the Consolidator data, and all other information is complete and accurate, it will receive an Accepted with Warnings message from CBP. i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Consolidator from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 Descartes ISF User Guide 66

67 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. d) Enter the Consignee ( ) A Consignee can only be identified with an ID and ID type, rather than a name and address. If Consignee is selected, ID and ID Type will turn bold. i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) Choose Consignee from the Type dropdown menu Enter the Consignee s ID number Descartes ISF User Guide 67

68 iv) Choose the ID Type from the dropdown menu v) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. e) Enter the Scheduled Container Stuffing Location ( ) The Scheduled Container Stuffing Location information can be provided to CBP 24 hours prior to arrival, rather than 24 hours prior to lading. If an ISF is submitted without the Container Stuffing Location record, and all other information is complete and accurate, it will receive an Accepted with Warnings message from CBP. i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Scheduled Container Stuffing Location from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 Descartes ISF User Guide 68

69 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. f) Enter the Ship-to ( ) A range of options can be provided for the Ship-to. If you are unsure where the goods will finally be delivered, or there are multiple, potential options, enter all possible choices. Trim the list down to the relevant party 24 hours prior to arrival. i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Ship-to from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 Descartes ISF User Guide 69

70 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. g) Enter the Manufacturer/Supplier ( ) A range of options can be provided for the Manufacturer/Supplier. If you are unsure who will manufacture or supply the goods for a particular Bill of Lading and there are multiple, potential options, enter all possible choices. Trim the list down to the relevant party 24 hours prior to arrival. Descartes ISF User Guide 70

71 i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Manufacturer/Supplier from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Complete the Commodity section This section is only available with the selection of Manufacturer/Supplier. As is the case with the Party information for the Manufacturer/Supplier, you may provide a range of HTS Codes and Country of Origin entries if you are Descartes ISF User Guide 71

72 not sure the exact HTS Code or Country of Origin at time of filing. You may trim the range of HTS Codes or Countries of Origin prior to arrival. (1) Enter an HTS Code ( ) for each commodity either 6-digit or 10-digit (2) Enter the Country of Origin (3) Repeat 1 and 2 for each commodity, as necessary xvi) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. Descartes ISF User Guide 72

73 9) Repeat Step 8 for each bill of lading, if there are different Parties for each, as necessary 10) When you have finished entering all Party information, as required, click 'Save ISF' If complete and syntactically correct, your ISF will be saved into the Descartes ISF application. If there are errors, those errors will be listed and you will have the opportunity to fix them. The ISF will not be saved until all errors are resolved. Descartes ISF User Guide 73

74 How to Submit an ISF10 to CBP Filing an ISF to CBP is a two-step process in Descartes ISF. It must first be created and saved in the Descartes ISF application. Then it may be submitted to CBP by a User with the appropriate access to do so. 1) View a saved ISF See How to View an ISF by Date or How to View an ISF by Shipment Number 2) Review entered ISF data 3) Make any necessary corrections 4) Click Submit in the top, right hand corner of the ISF data entry screen Descartes ISF User Guide 74

75 A window will open and ask you to confirm the submission to CBP 5) Click OK A second window will open confirming that the ISF has been sent to CBP 6) Click OK a second time The ISF will be delivered to CBP. A Confirmation message with the Transaction # should be returned shortly. If CBP has reason to believe the data you submit includes an error that Descartes ISF does not validate, that message will be returned as well. You will have the opportunity and will be presented instruction from CBP on how you may correct any errors. Descartes ISF User Guide 75

76 Creating and Filing the ISF5 The ISF5 must be filed 24 hours prior to lading for Freight Remaining On Board (FROB), Transportation and Exportation Inbonds (T&E) and Immediate Exportation Inbonds (IE). Information can be provided as one submission or created over time using the Draft function. The ISF5 is ultimately the responsibility of the Carrier. It is important that all data is accurate and submitted in a timely manner. Validations within the application will help you achieve that end. Descriptions for each of the available option in any dropdown menu in the ISF5 data entry fields can be found on Appendix D. Change Your ISF View When a User first accesses the ISF5 data entry screen, fields are presented as a single pane. Users must scroll down to view all fields and enter data. In this way, Users may Tab through fields for quick data entry. Some Users may want a more concise view. The display can be changed on the fly by clicking the toggle button at the top, right hand corner of the screen. All data entry fields will be brought up into four separate tabs. Users may click the toggle button at any time to change the view with out loosing data. Descartes ISF User Guide 76

77 How to Create an ISF5 An ISF5 is to be filed for cargo arriving at a U.S. Port and then moving on to another country. This includes IE, T&E and FROB cargo. For FROB Cargo, the Carrier, who is most aware of this arrangement, is responsible for filing the ISF5. 1) Under Add ISF, select ISF5 from the dropdown menu 2) Click 'Create New ISF' A fresh ISF5 data entry screen will open. Descartes ISF User Guide 77

78 3) Enter the general ISF Data This is the base amount of information required to create any ISF5. Shipment Number is the only required element in an ISF5 to create a Draft record. a) Enter a Shipment Number A Shipment Number is a unique number in the Descartes ISF solution used to identify an ISF record. This number is not sent to CBP. Using this number creates a shell ISF record into which all mandatory elements can be added. This number is determined by your organization and can be existing number, such as a Bill of Lading. b) Choose a Shipment Type from the drowdown menu c) Indicate whether the cargo is Containerized Descartes ISF User Guide 78

79 d) Enter the Carrier SCAC. This is the SCAC of the actual transporting carrier moving the goods into the U.S. This is not required. 4) Identify the Importer in the Importer section a) Enter the Importer ID b) Select the Importer ID Type from the dropdown menu c) If you have selected 'Passport Number' i) Enter the Importer Date of Birth ii) Enter the Country of Issuance Descartes ISF User Guide 79

80 5) Complete the Bond section A Bond is required for ISF filings, to cover any penalties incurred once ISF is fully mandatory. a) Identify if there exists an ISF Bond from the dropdown menu b) Enter the Bond Number; Conditional if the ISF Bond value is False c) Enter the Surety ID of the ISF Bond holder; required if the ISF Bond value is True d) Enter the Bond Holder ID; conditional if the ISF Bond value is Bond Term is False 6) Complete Foreign Port and Country section Descartes ISF User Guide 80

81 a) Enter a Foreign Port of Unlading ( ). You are required to use a Schedule K code to identify the Port of Unlading. b) Enter the Place of Delivery ( ). You are required to use the UN Location Code to identify the Place of Delivery. 7) Complete the Commodity section a) Enter an HTS Code ( ), either at the 6-digit or 10-digit level b) Repeat for each Commodity 8) Add Bills of Lading in the Bills Section Descartes ISF User Guide 81

82 a) Enter a Bill Number. The Bill number should also include the SCAC code of the Issuer of the Bill of Lading. b) Select the Bill Type from the dropdown menu c) Repeat Steps a and b for each additional Bill of Lading or continue to the Containers section Note: You may have multiple Bills of Lading on an ISF10. However, they must all be same type, i.e., all House Bills or all Regular Bills. 9) Report Equipment, if you wish. Reporting Equipment is not mandatory. Equipment is matched to the ISF through Bills of Lading in the AMS system. If you do enter Equipment data for the ISF5, complete all bolded fields and any other conditional fields. a) Enter an Initial b) Enter a Number Descartes ISF User Guide 82

83 c) Enter a Check Digit, if necessary. d) Enter an Equipment Description code ( ) e) Enter a Size Type code, if necessary. See Appendix Q for a Code Chart. f) Repeat Steps a through e for each Container or proceed to the Parties section. 10) Report the 2 different Party types for each Bill of Lading a) Enter the Booking Party ( ) Descartes ISF User Guide 83

84 i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Booking Party from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. Descartes ISF User Guide 84

85 b) Enter the Ship-To Party ( ) i) Under Parties, click 'Add A Party data entry screen will slide open. ii) iii) iv) Choose Booking Party from the Type dropdown menu Enter the Name Enter an Other Name, if necessary v) Select an Other Name Type from the dropdown menu, if necessary vi) Enter Address 1 vii) Enter Address Type 1 viii) Enter Address 2 ix) Enter Address Type 2 x) Enter Additional Address Lines and Address Types, as necessary xi) xii) Enter the City Enter the State Descartes ISF User Guide 85

86 xiii) Enter the Postal Code xiv) Enter the Country xv) Click OK The Party data entry screen will slide closed and the Party will be added to the list under Parties. 11) When you have finished entering all Party information, as required, click 'Save ISF If complete and syntactically correct, your ISF5 will be saved into the Descartes ISF application. If there are errors, those errors will be displayed and you will have the opportunity to fix them. The ISF will not be saved until all errors are resolved. Once all errors are resolved and a complete ISF saved, it may then be submitted to CBP for their validation and acceptance. Descartes ISF User Guide 86

87 How to Submit an ISF5 to CBP Filing an ISF to CBP is a two-step process. It must first be created and saved in Descartes ISF. Then it may be submitted to CBP by a User with the access to do so. 1) View a saved ISF See How to View and Modify an ISF by Date or How to View and Modify an ISF by Shipment Number 2) Review the entered data 3) Make any necessary corrections 4) Click Submit in the top, right hand corner of the ISF data entry screen Descartes ISF User Guide 87

88 A window will open and ask you to confirm the submission to CBP 5) Click OK A second window will open confirming that the ISF has been sent to CBP 6) Click OK a second time The ISF will be submitted to CBP. A confirmation message with the Transaction # should be returned shortly. If CBP has reason to believe the data you submit includes an error that Descartes ISF does not validate, that message will be returned as well. You have the opportunity and instruction from CBP to correct any errors. Descartes ISF User Guide 88

89 The Status of Your ISF Submission How to Check the Status of an ISF by Shipment Number All EDI messages from CBP processed for an ISF will displayed on the ISF Status page, along with a color coded status message. This will help you easily identify successful ISF filings and proactively address any errors you may receive. 1) Under View ISF, enter the ISF Shipment Number 2) Click Status The ISF Status screen for that Shipment Number will open. All information you need to identify an ISF submission will be displayed under Submissions. Color-coded Status messages will let you know both the status of the ISF within the Descartes ISF application and at CBP For all successfully submitted ISF filings, a Transaction Number will be presented from CBP Messages from customs will be displayed in the Customs Messages column, including any errors. Click on that error to view an explanation and instructions on how to fix it. Descartes ISF User Guide 89

90 How to Check the Status of an ISF by Date Created 1) Under List ISF, select a From date 2) Select a To date 3) Click 'List' A list of ISF Files created between those two dates will be returned, along with key data elements and color-coded status messages. 4) Click 'Status' next to the ISF file you would like to check The ISF Status screen for that Shipment Number will open. All information you need to identify an ISF submission will be displayed under Submissions. Color-coded Status messages will let you know both the status of the ISF within the Descartes ISF application and at CBP For all successfully submitted ISF filings, a Transaction Number will be presented from CBP Descartes ISF User Guide 90

91 Messages from customs will be displayed in the Customs Messages column, including any errors. Click on that error to view an explanation and instructions on how to fix it. Descartes ISF User Guide 91

92 Status Messages Descartes ISF provides near-instant reporting on the status of your Saved and Submitted ISF. Color-coded messages alert you to the most recent status of your Waybill, both in the Application and with Customs. A simple 'Traffic Light' system is used to help Users easily identify problem submissions. Import2000 Status The Import2000 Status message, available only on the List ISF function, reflects the processing status of your ISF Submission within Descartes ISF. It will display the most recent action placed upon that ISF, whether it is saved as a draft, saved locally or submitted to CBP. MESSAGE ACCEPTED DEFINITION AN ISF HAS BEEN SUBMITTED TO CBP AND ACCEPTED BY CBP SAVED SUBMITTED A COMPLETE ISF HAS BEEN CREATED AND SAVED IN THE DESCARTES ISF APPLICATION. IT STILL IS TO BE SUBMITTED TO CBP. AN IN-PROCESS STATEMENT, AWAITING THE RESPONSE FROM CBP. DRAFT AN INCOMPLETE ISF CREATED IN THE APPLICATION AND SAVED. REJECTED IF AN ISF HAS ERRORS IN CONTENT AND DOES NOT PASS CBP S VALIDATIONS, IT WILL BE REJECTED. CANCELLED AN ACCEPTED ISF HAS BEEN CANCELLED BY THE FILER OR BY CBP FOR NO MATCH WITH AMS Descartes ISF User Guide 92

93 ISF Status The ISF Status message reflects the processing status of your ISF Submission at Customs. These messages should be an accurate record of the most recent submission to CBP in their system. MESSAGE ACCEPTED DEFINITION AN ISF HAS BEEN SUBMITTED TO CBP AND ACCEPTED BY CBP ACCEPTED W/ERRORS CANCELLED AN ISF HAS BEEN SUBMITTED TO CBP AND ACCEPTED BY CBP, BUT IS MISSING KEY INFORMATION, SUCH AS CONTAINER STUFFING LOCATION ANDCONSOLIDATOR. AN ACCEPTED ISF HAS BEEN CANCELLED BY THE FILER OR BY CBP FOR NO MATCH WITH AMS EDI Messages Each Submission and Response sequence with CBP is time stamped for accurate record keeping. These messages included detailed explanation of acceptance or rejection. If an ISF has been rejected, you may click on the description under Customs Message to see the EDI message itself, which will include the exact cause of the Error. Descartes ISF User Guide 93

94 Errors What Happens if There is an Error in my Data Entry Fields? Descartes ISF will not allow you to send an ISF with errors to CBP. If there is an error in your data entry fields, either completeness or syntax, you will be alerted and your ISF will not been saved. A list of Sections with missing data or data in error will be listed in a pop-up window. A description of the error will appear under the field or Section in question. You can correct the error(s) and then click Save ISF Descartes ISF User Guide 94

95 If successful, your ISF will be saved and you can submit that ISF to CBP. If not, you will have as many opportunities to repair your submission as necessary to complete it successfully. What Happens if CBP Rejects My ISF or Accepts it with Warnings? Customs may reject your ISF. The reasons are many and varied. If so, the color-coded Status Message will reflect that rejection. You may click on the description under Customs Message to see the EDI message itself, which will include the exact cause of the Error. You may then correct any error, resave the ISF in Descartes ISF and then Resubmit the ISF to CBP. Descartes ISF User Guide 95

96 STEP-BY-STEP ISF MANAGEMENT Descartes ISF provides comprehensive solutions for maintaining your ISF submissions to CBP. View the data entry screens of an ISF and make changes to your data. Check the Status of one ISF or many ISF records created over a period of time. Print ISF submissions and ISF Reports. Export ISF records and import them into Excel or another spreadsheet application. Descartes ISF User Guide 96

97 View and Modify Your ISF Records How to View and Modify an ISF by Shipment Number 1) On View ISF, enter the Shipment Number 2) Click 'View' The data entry screen(s) for that ISF will open. The Shipment Number field will be un-editable 3) Make all necessary changes Follow the instructions laid out in either How to Create an ISF10 or How to Create an ISF5 Descartes ISF User Guide 97

98 4) When finished, click 'Save ISF' If there are no errors in syntax or completeness, the ISF will be saved in Descartes ISF 5) To Submit the ISF to CBP, click Submit ISF A window will open and ask you to approve the submission to CBP 6) Click OK A second window will open confirming that the ISF has been sent to CBP Descartes ISF User Guide 98

99 7) Click OK a second time The ISF Status page will note this resubmission and any responses from CBP for that submission. How to View and Modify an ISF5 or ISF10 by Date Created 1) On List ISF, select a From date 2) Select a To date 3) Click 'List' A list of ISF Files created between those two dates will be returned 4) Click 'View' next to the ISF you would like to modify Descartes ISF User Guide 99

100 The data entry screen(s) for that ISF will open. The Shipment Number field will be un-editable 5) Make all necessary changes Follow the instructions laid out in either How to Create an ISF10 or How to Create an ISF5 6) When finished, click 'Save' If there are no errors in syntax or completeness, the ISF will be saved in Descartes ISF 7) To Submit the ISF to CBP, click Submit ISF Descartes ISF User Guide 100

101 A window will open and ask you to approve the submission to CBP 8) Click OK A second window will open confirming that the ISF has been sent to CBP 9) Click OK a second time The ISF Status page will note this resubmission and any responses from CBP for that submission. Descartes ISF User Guide 101

102 Copy and Draft ISF Records Descartes ISF has many features, like the Lookup function, to help you quickly and completely create an ISF. Two features that work well together are Copy and Draft. Take an existing ISF or Draft ISF and Copy it to create an exact duplicate of that data. Save a partially complete ISF as a Draft in the system, come back to it later, or give that Draft ISF an easy to remember name and use it as a template for future ISF submissions. How to Copy an ISF by Shipment Number 1) On View ISF, enter the Shipment Number 2) Click 'View' The data entry screen(s) for that ISF will open. The Shipment Number field will be un-editable Descartes ISF User Guide 102

103 3) Click 'Copy ISF' A new ISF will open. All data, except for the Shipment Number, will be carried over 4) Enter a Shipment Number 5) Review your data and make changes as necessary Follow the instructions laid out in either How to Create an ISF10 or How to Create an ISF5 6) When finished, click 'Save ISF' If there are no errors in syntax or completeness, the ISF will be saved in Descartes ISF 7) To Submit the ISF to CBP, click Submit ISF Descartes ISF User Guide 103

104 A window will open and ask you to approve the submission to CBP 8) Click OK A second window will open confirming that the ISF has been sent to CBP 9) Click OK a second time The ISF Status page will note the submission and any responses from CBP for that submission. Descartes ISF User Guide 104

105 How to Copy an ISF by Date Created 1) On List ISF, select a From date 2) Select a To date 3) Click 'List' A list of ISF Files created between those two dates will be returned 4) Click 'View' next to the ISF you would like to copy Descartes ISF User Guide 105

106 The data entry screen(s) for that ISF will open. The Shipment Number field will be un-editable 5) Click 'Copy ISF' A fresh ISF will open. All data, except for the Shipment Number, will be carried over 6) Enter a Shipment Number 7) Review your Data and make changes as necessary Follow the instructions laid out in either How to Create an ISF10 or How to Create an ISF5 9) When finished, click 'Save ISF' If there are no errors in syntax or completeness, the ISF will be saved in Descartes ISF 10) To Submit the ISF to CBP, click Submit ISF Descartes ISF User Guide 106

107 A window will open and ask you to confirm the submission to CBP 11) Click OK A second window will open confirming that the ISF has been sent to CBP 10) Click OK a second time The ISF Status page will note this submission and any responses from CBP for that submission. Descartes ISF User Guide 107

108 How to Create a Draft ISF Saving an ISF only saves that record within the Descartes ISF application. An ISF is not official until it is submitted to CBP. That ISF must be complete to be saved. To save an ISF with partial data, or to use an ISF as a template for future ISF filings, you can create a Draft ISF. 1) Under Add ISF, select an ISF record type 2) Click 'Create New ISF' A fresh ISF data entry screen will open Descartes ISF User Guide 108

109 3) Under ISF Data, Enter a Shipment Number 4) Select a Shipment Type from the dropdown menu These are the only two required fields. Shipment Type can be modified later. 5) Complete any additional fields for which you may have data. 6) When finished, click Draft ISF The ISF will be saved as a Draft. The Status indicators on both the List ISF function and on the Status Summary Page for that ISF record will display Draft. Access the data entry screens for that ISF later to update the record and to submit it to CBP. Descartes ISF User Guide 109

110 Cancel an ISF If you need to cancel an ISF from CBP, you may do so through the Descartes ISF application. If you do Cancel an ISF from CBP, it will be cancelled for all Bills of Lading on that ISF. If the ISF has been Accepted at any time by CBP, it will not be removed from Descartes ISF when cancelled. How to Cancel an ISF 1) View the Status of an ISF5 or ISF10 you would like to cancel 2) Click Cancel ISF' You will be asked to confirm your intention to cancel that ISF 3) Click 'OK' Descartes ISF User Guide 110

111 Your request to cancel the ISF will be submitted to CBP. The cancelled ISF will still be available in Descartes ISF. When returned from CBP, the Import2000 Status and the ISF Status will reflect cancelled. Descartes ISF User Guide 111