E-Service Manual K Line China (Ltd) EBL Confirmation User Manual

Transcription

1 EBL Confirmation User Manual 1

2 Flow chart E-Service Manual K Line China (Ltd) Start Draft New Reject Accept 2

3 Fields description Status: D Draft: Agents can modify BL only in Draft status, and Kline can not process Draft BL N - New: Kline can process New BL to accept or reject. Agent can submit Draft BL to New or un-submit New BL to Draft A -Accept: Agents cannot modify or un-submit accepted BL anymore. If necessary, agent should request a new correction notice. R - Reject: Reject by Kline. Agents cannot modify or un-submit Reject BL anymore. P - Processing: Kline are processing the EBL confirmation. Agent cannot make changes. Functions description First correction to BL Step 1: click BL Management BL Instruction List Step 2: input retrieve condition then click button [Search]. 3

4 Step 3: click BL No in the grid to see BL details. Blank (normal) not changed Red agents modified 4

5 5

6 Step 4: Modify BL Data Click button [Modify] to make BL correction E-Service Manual K Line China (Ltd) Step 5: Click [Edit] to modify general data 6

7 Check the check boxes and correct the data. Then click [Save]. System will do following validation for those checked fields: 1) Following fields are mandatory: BL type No. of copy BL BL issue place BL issue date Receipt type Delivery type Prepaid location or collect location Place of receipt Place of receipt print Load port Load port print Discharge port Discharge port print Place of delivery Place of delivery place Freight remark Shipper name Shipper address Consignee name Consignee address (except consignee name contains "TO ORDER") Notify party 1 name Notify party 1 address (except notify name contains "SAME AS CONSIGNEE") 2) Validate state and Country. If above validations are ok, system will redirect to main modify page 7

8 Step 6: Click [Add], [Edit] or [Delete] to change cargo data Check the checkboxes and modify the data. Then click [Save]. System will do following validation: 1) Following fields are mandatory 8

9 Outer qty Outer package type Gross weight Gross measure Cargo description Mark UN No/Class/IMDG (DAN cargo) If passed above validation, system will redirect to main modify page. Step 7: Click [Add], [Edit] or [Delete] under Containers to change container data 9

10 Check the checkboxes and modify the data. Then click [Save]. System will do following validation: 1) Following fields are mandatory Container number Seal number 1 Outer package type No of outer package Gross weight Gross measure If passed above validation, system will redirect to main modify page. 10

11 Step 8: Click [Add], [Edit] or [Delete] to change customer reference data Check the checkboxes and modify the data. Then click [Save]. System will do following validation: 1) Following fields are mandatory Customer ref no 11

12 Customer ref type E-Service Manual K Line China (Ltd) If passed above validation, system will redirect to main modify page. Step 9: After data amended ok, click [Save As Draft] to save these changes or click [Save And Submit] to save and submit these changes 1) [Save As Draft] System will just save all the changes without any validation 2) [Save And Submit] System will do following validation before save the changes. 1) If place of delivery belongs to EU countries, then the city name, postal code and country of shipper, consignee and notify parties are required. 2) Outer qty, gross measure, gross weight in cargo and container must be the same. If passed above validations, system will redirect to main view screen, else system will just prompt error message. If [Save As Draft], the BL status is D (Draft). If [Save And Submit], the BL status is N (New) Please do remember to save the changes (click [Save As Draft] or [Save And Submit]) before you leave this screen, otherwise you will lost all the amend data. 12

13 Step 10: Modify or submit draft BL. E-Service Manual K Line China (Ltd) Users can modify the BL data again by clicking [Modify] button or submit the BL by clicking [Submit] button. Step 11: Un-submit new BL 13

14 Users can un-submit new BL by clicking [Unsubmit], the BL status will be changed to D New correction to BL After Kline processed (Accept or Reject) the BL correction, users can make new correction. Step 1: Go to BL main view screen as following 14

15 Step 2: Click [New Correction] 15

16 System will get the latest BL data from SDS and redirect to BL main modify screen. Please be noted one BL can only have one Draft or New status BL confirmation. If users click [New Correction] when there is already one BL with status is Draft or New, system will prompt following message and not allowed to add new BL Correction. Screen as following: 16

17 Step 3: Modify the data and click [Save As Draft] or [Save And Submit] to Save the changes which is same as first correction to BL. Preview latest SDS BL data Step 1: Go to BL main view screen as following 17

18 Step 2: Click [Preview] to preview latest SDS BL data in PDF 18