Grassroots Systems Ltd

Size: px

Start display at page:

Download "Grassroots Systems Ltd"

Eustace Hawkins
5 years ago
Views:

1 Page : 1 Pedeweb on line flock book User Guide for the Wiltshire Horn Sheep Society Pedeweb is an interactive on line flock book. It contains all the information you would normally find in a published flock book with easy search functions, and it gives you the added advantage of being able to make application to change the entry for your own flock. To Access Pedeweb Go to the Wiltshire Horn Society web site, Links page and click on the link to the WHSS ONLINE FLOCK BOOK. You will need to log in with your Wiltshire Horn flock number (including leading zeros) and your unique password from the announcement letter. The first screen is called Animal Search and allows you to search for any animal in the database. Type your own flock number in the owner box and click on search for a full list of animals in your registered ownership. Type M in the sex box to reduce the list to males, type a number in the tag box to reduce the list still further. Now click on Search for Animals The more information you type into this screen the FEWER animals you will find. Less is more on search screens. Please do not use the browser s Back button at any time when using Pedeweb

Click on any one of them to see more information anything in blue is

2 Page : 2 Here is an example:- A list of the animals which fit your search description will be displayed. Click on any one of them to see more information anything in blue is a link and will display more information if clicked on Here is a detailed view of the animal chosen

3 Page : 3 Pedigree Click on pedigree for a four-generation pedigree Below is a four-generation pedigree for the animal you have selected. Progeny Click on progeny for a list of progeny. Below is a list of progeny for the animal you have selected.

4 Page : 4 Anything in blue is a link, so you can select an animal in a pedigree or progeny list to go and view its pedigree or progeny and so on. Finding members You can find members by clicking on the link to Member Search

Then click on Search for Members Above is a list of all members that met your search criteria.

5 Page : 5 Select a region, or type the person s surname, or flock name. The more you type the fewer records will be displayed. Tick members with animals to exclude members who do not own animals from the list displayed. Then click on Search for Members Above is a list of all members that met your search criteria. Note - Until members have given their written permission, only their name, prefix, region and flock number will appear. Anyone whose name appears in blue has given permission for additional information to be displayed. Click on them in the list to view that additional information.

Manage Your Flock The on line flock book is updated regularly and is a quick an efficient way to register animals.

6 Page : 6 This may include a link to their own web site and confirmation that their flock is part of a health scheme, eg MV accredited for sheep. To update your own records please go to Manage your Flock or contact the Secretary. Manage Your Flock The on line flock book is updated regularly and is a quick an efficient way to register animals. To access the manage your flock section, Click on Manage your Flock You will be asked to confirm your address and click on continue. This is so that we can be certain we have your current address and when the system automatically generates confirmation s etc, that you will receive them.

Page : 7 A list of menu options (listed below) will be displayed and if you have not cleared it there may also be a shopping basket. The shopping basket is a tally of transactions.

7 Page : 7 A list of menu options (listed below) will be displayed and if you have not cleared it there may also be a shopping basket. The shopping basket is a tally of transactions. It is not linked to the society accounts. To clear your shopping basket, please click on proceed to check out, and print the remittance slip offered. The main menu options in Manage your Flock are; 1. Registration 2. Deaths/Slaughter 3. Transfers 4. View / Change contact details

8 Page : 8 1. Registration - The system will already know the first part of your flock number and your flock name Complete one form for each lamb. Type in the individual EID tag number (this should be 5 digits for sheep) Type in the WH tag number in the required format: FFFFF/NNN/YY where: FFFFF is your Flock Number (leading zeros are optional) NNN is the number of the lamb (this may be the same as the individual number on the EID tag) YY is the last two digits of the year of birth For example 1309/054/18 Add the date of birth, this can be just the year, select the sex, and add an individual name RAMS ONLY single name please remembering that your names are in an alphabetical sequence, beginning with A in your first year of membership, B in your second year and so on. As always, ewes will only have your Flock Name recorded in their registration.

Page : 9 Sire click on the down arrow alongside sire for a list of males in your ownership which you have used before, and click on the correct one if it is in that list.

Remember the more you type the fewer animals will be displayed, so try just part of the name or the tag number and click on search for animal for a list of males that include

9 Page : 9 Sire click on the down arrow alongside sire for a list of males in your ownership which you have used before, and click on the correct one if it is in that list. If the male you need is not listed, click on the words search for sire. A new screen with a form will be displayed. Type in some information about the male you are looking for. Remember the more you type the fewer animals will be displayed, so try just part of the name or the tag number and click on search for animal for a list of males that include that information. Click on the correct male in the list offered That takes you back to the birth screen with the sire filled in. He will now be in the drop down list for the next lamb.

Remember the more you type the fewer animals will be displayed.

10 Page : 10 Dam click on the down arrow alongside dam for a list of all the females in your registered ownership. To reduce the list click on the words search for dam and use the form to find individual animals in exactly the same way as described for males. Remember the more you type the fewer animals will be displayed. You will need to clear the Owner field, unless you know the flock number of the member from whom you bought the ewe(s), in which case enter that in the Owner field remembering to add leading zeros to bring it up to five characters. Number Born type 1 for a single, 2 for twins, 3 for triplets etc Click on Add to list of applications and repeat the process for the next lamb. When you have finished the batch, tick the declaration, click on submit application to breed society. If you have a lot to do it is a good idea to submit in batches of 10 or 20, just in case you have a power surge, or get called away to the phone. If the system, or

11 Page : 11 your computer does time out when you log back in you will find the list you have created will be displayed, waiting to be submitted. After each submit you have the option to print off a summary of the applications you have just done. If you realise you ve made a mistake in your registrations before you Submit them, you can click on the lamb in the list at the bottom of the screen, correct the mistake and then you must click Add to List again. This only works until you select Submit. Once you ve submitted the applications for registrations, you can t change anything. In that event please contact the Secretary and I will apply the correction for you. Finally click on return to manage your flock where you will find a shopping basket with a summary of the fees due. Normal Society registration fees apply. Click on Proceed to Check Out. You then have the option to pay by cheque this will produce a remittance slip to send with your cheque made payable to the Society and sent to the normal Society address.

Page : 12 2. Deaths/slaughter (no charge) This is where you should record all your animals sold for meat or fallen stock.

12 Page : Deaths/slaughter (no charge) This is where you should record all your animals sold for meat or fallen stock. A list of animals in your registered ownership will be displayed. Click on any of the column headings to sort into order. Tick any which are no longer alive and click on submit death(s) to Breed Society.

Page : 13 3. Transfers Historically the WHSS hasn t recorded transfer of ownership in the flock book.

13 Page : Transfers Historically the WHSS hasn t recorded transfer of ownership in the flock book. With the introduction of a database system, the production of pedigree certificates and the publication of Show & Sale catalogues from database information, it can be helpful to know who the current owner of an animal is. This option is being introduced on a trial basis to assess demand. Initially there will be no charge made for transfers but if the demand to record transfers and produce updated pedigree certificates takes off, it may prove necessary to introduce an small fee to cover the extra administration. This will be a decision taken by the Council of the Society. Transfer of ownership can only be done by the vendor. If you would like to notify the Society of sales so that the animals can be transferred into the correct flock/herd in the database : Select Transfers from the Manage your own Flock menu. A list of animals in your registered ownership will be displayed. Click on any of the column headings to sort into order. Use the form at the top to reduce the list, for example type M into the sex box to display only males. Tick those animals which have been sold.

14 Page : 14 If the animals have been sold to another member of the WHSS, select the Search for New Owner option in the Transfer Details box. This will open a new window where you can search and select the new owner. If you wish to record a transfer is to someone outside the Society (for example when exporting overseas when the buyer will probably need a full pedigree certificate for their local government/society), click on Enter buyers details in the Transfer Details box and type on their full name and address into the form offered. Click on return to transfer window, Finally, whichever option you took, click on Submit transfer(s) to breed society.

15 Page : Further Help Please bear in mind that the data available online in Pedeweb is updated from the Society Flock Book database at the close of business each day. This means that changes you may have made online won t be visible until the next working day, after they ve been consolidated into the database. If you encounter any difficulties that aren t covered by this user guide, please the Secretary on info@wiltshirehorn.org.uk.

Grassroots Systems Ltd P e d i g r e e S o f t w a r e S o l u t i o n s Page : 1

Grassroots Systems Ltd P e d i g r e e S o f t w a r e S o l u t i o n s Page : 1 Page : 1 Ped eweb on line flock book User Guide PedeWeb is an interactive on line flock book. It contains all the information you would normally find in a published flock book with easy search functions,