New Features in Kronos iseries Central V6.2 Overview

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1 New Features in Kronos iseries Central V6.2 Overview Kronos iseries Central v6.2 applies consumer-based technologies to reshape the Kronos workforce management solution for IBM iseries customers into an easier to use, more mobile solution for managing the workforce. Support for new technologies and fundamental changes to the way the system operates make Kronos iseries Central v6.2 even easier to own. Even easier. Kronos iseries Central v6.2 delivers usability enhancements that bring workforce management issues to the attention of managers, employees, and system administrators. Improvements to classic views coupled with a native, state-of-the-art, configurable navigator panel eliminate drilling down through menus, switching from one Genie view to another, clicking through multiple screens, or running multiple reports to manage the workforce. Modern, role-based navigation delivers easy access to your preferred labor status views and frequent timekeeping or administrative tasks. Log into the system for an up-to-the-second view of the state of your workforce and see actionable issues at a glance. Now you can focus on managing exceptions while keeping the workforce moving. Mobile. Kronos iseries Central v6.2 delivers a mobile connection to the Kronos iseries Central system so managers and employees can complete common administrative tasks right on their mobile devices. Wherever they are, managers can use Workforce Mobile Manager to easily and rapidly respond to potential workforce management issues such as employee exceptions or time-off requests. With Workforce Mobile Employee, staff can perform time management tasks, such as tracking their work in real time, reviewing schedules and timecards, viewing accrual balances, or even punching-in and out from remote locations where and when they need to. Kronos delivers native mobile applications for Android, iphone, BlackBerry, and ipad devices, providing a familiar user experience in each environment. More efficient. Kronos has minimized the need for maintenance and improved application performance on your server, better utilizing valuable server resources while improving response times. Single sign-on enables your IT staff s system to manage system login for the Kronos system, improving access control and user convenience. An authority model introduced in v6.0 has been extended and refined in v6.2 to streamline and reduce the number of object authority look-ups, minimizing required server resources. Changes to logical views improve reporting efficiency and response times for

2 viewing your organization s workforce management information. And because IT can require selection criteria for reporting, response times are dramatically reduced. Kronos iseries Timekeeper Timecard Attestation/Approval Timecard Field Controls New Timecard function keywords are now available to designate which fields in the time record will cause the approval and/or attestation status to be lost when changes are made to these fields. Previously, any changes to the time record would cause the approval and attestation status to be lost. Comment Control Parameter added to Attestation Profiles A new flag was added to the Attestation Profile to allow/disallow employee comments when employees are attesting their time. Compare Time Utility for Kronos iseries Central V6.2 Conversions A utility to compare time card information when upgrading from version 5.2 (or higher) to 6.2 is now available. A report is produced as a result of running the utility for all or selected employees that will report any differences. The utility is only available in the standard interface (green screen). Timecard Comments increased from 1 to 99 The ability to create and work with comments has been greatly enhanced. The number of comments that can be viewed and related to a time record within the Timecard has been increased from one to ninety nine. It is now possible to view all the comments from the Timecard function regardless of their source of entry, such as feedback from employees attesting to their time or time off requests. Filters previously named Hyperfinds Hyperfinds have been renamed Filter to more clearly reflect their function and purpose. Review/Unreview Timecard Exceptions Now within the Timecard it is possible to designate exceptions as reviewed for reference and reporting purposes. The ability to unreview a reviewed exception is also included. Skills and Certifications Enforced in Base Products The enforcement of Skills and Certifications on charging hours to designated labor levels is now included in the base Kronos iseries Timekeeper application. Previously, this functionality was only available for users of the Gaming application.

3 Time Off Requests Visibility to Requests for Other Approvers Time off requests functionality now includes the ability to allow users of the Managing Time off Requests function to view requests made to other approvers. The function is controlled either globally for the entire company, or for those employees to whom they are authorized to view but are not their normal Time off Approver. Time Off Requests Available for all Pay Codes An enhancement was made to the Time off Request configuration to include requests made for any defined pay code (excluding those pay codes used for monetary adjustments). In previous versions the configuration of Time off Requests was restricted to only using pay codes that were defined as accruable in the Kronos iseries Accruals application. Purge History Function Enhanced to include a From Date In addition to the To Date, it is now possible to specify a From Date when using the Purge History function. Previously, the from date was assumed to be the earliest history available in the affected data files. Kronos Application Task Scheduler (SP1) There is a new feature allowing the ability to schedule certain tasks to be performed automatically by Kronos iseries Central. Previously, the only option to automate tasks was to utilize the IBM Job Scheduler function in conjunction with creating Job Masters and Profiles. Initially the two types of tasks that can be placed in the Task Scheduler are those that produce Leave notifications for the new intermittent Leave feature, and the processing of non-worked holiday definitions. Timecard Controls for Monetary Adjustments (SP1) Within security, function access profiles new functions were added allowing the ability control access to Monetary Adjustments using four new keywords: Delete Monetary Adjustments, Edit Monetary Adjustments, Create Monetary Adjustments, Post Monetary Adjustments. Weighted Average Overtime (SP1) it is now possible to address the federal law requirement when an employee has worked two or more different jobs that have different pay rates associated with them AND the employee has worked overtime (generally more than 40 hours for the week). The average of all wage rates is used to calculate the employee's final wages for a pay period.

4 Kronos iseries Timekeeper Reports Pay Code Totals Arranged Alphabetically On selected reports that shows totals by Pay Code, the totals are now arranged in alphabetical order by the pay code s description. Previously, the order was determined by the order in which the pay codes were displayed in the Timecard s breakdown window. Audit Report - Select by User Profile of Employee Number In addition to the standard selection parameters and the types of changes to include on the Audit Report, users can now filter the report by a User Profile or Employee Number. This allows the user to more easily identify changes made to time records by a particular user or employee. New Biometric Template Report A Biometric Template Report has been added that provides biometric enrollment information for employees that have been enrolled for biometric processing at the clock. Attestation Status Added to the Punch Detail Report The Punch Detail Report now allows for selection by and display of Attestation status. Labor Level Selection Requirement Added to Various Reports It is now possible to require users to make Labor Level selections when running various reports to increase performance. New Control Field for Selected Reports - Include Select, Pullback, and Edit Adjustments (SP1) A new Include Select, Pullback, and Edit adjustment entries field has been added to selected reports. If set to Yes, time records and dollar adjustments that originated from Select, Pull Back and Edit and posted using the History and Net Change to Payroll option will display on the report. When set to No, those time records and dollar adjustments will not display. Time Clock Communications

5 Support for the New InTouch Clock The new Kronos InTouch clock is now supported. Biometric Identification for InTouch, Thick Client Clocks (SP1) Bio Identification is now supported for Intouch clocks that communicate with the Thick Client method. Bio Identification is the ability to swipe in or swipe out using a fingerscan and eliminates the need for a badge. New Control Option for selected SmartView Transactions The ability to control whether the employee must press the Enter button on the 4500 terminal to control the completion of the following transaction types, Clock In, Clock Out, Clock In/Out, and Transfer. Kronos iseries Manager New Keywords Help Control Performance for Genie Function in Web Access Two new keywords have been added to the GENIE function to allow the option to select all employees displayed in Genie view in Web Access. The Allow selection of all employees returned in a Genie for use in the Quick links and Group Edit enables the ability to select all the employees in the Genie. The Maximum number of employees that can be selected in order to control system performance. Additional Communication Functions Now Available in Web Access Interface Communication functions that were previously only available from the Standard Interface (Green Screen) are now accessible from the Web Access interface. Those functions include add employees to time clocks, delete employees from time clocks, download employees to time clocks, download labor tracking to time clocks, download restrictions to time clocks and the ability to manually poll time clocks. Option from View Jobs Function in Web Access It is now possible to any.pdf report produced in Web Access directly from the View Jobs function to an address or profile. Change Companies without Signing Off For Web Access, Kronos iseries Manager users who work with multiple company databases, it is now possible to change the company while logged into the application. A new Change Company function was added to security that when activated gives the user access to choose from a list of companies to which they are authorized. This

6 eliminates the need to sign off and sign back in (enter user id and password) to another company. New Naming Flexibility for Change Company Function (SP1) For the Change Company feature, you now have the option of displaying the current company code or description as the name of the link at the top of the screen rather than "Change Company". The name of the link is determined by a new Show Text keyword that has been added to the Change Company function. Labor Level Category Description Phrases For Web Access, Kronos iseries Manager configuration it is now possible to support multiple language users in the same database regarding the seven Labor Level Category texts. Previously, there was only one label. i.e. language, you could assign to each Labor Level Category, an all Web Access users would see that label regardless of their language setting. Navigators and Widgets Web Access (Kronos iseries Manager) now includes a new optional Navigator dashboard approach to manage events that require action in real time. The Navigator allows manager and supervisor users to see all relevant information pertaining to the managing of their employees in one convenient dashboard, which also provides links that take them directly to the areas of the application where actions can be taken. Widgets are windows of information that can be assigned to a Navigator. The types of Widgets that can currently be configured are: Employment Anniversaries, Employee Birthdays, Exceptions, Time Off Requests, Approaching Overtime, Scheduled Not Clocked in conditions, Certification Expiration conditions and Approval/Attestation status. Navigators and Widgets are only available in the web access and not the standard green screen interface. Purge Report PDFs For the Web Access (Kronos iseries Manager) interface, it is now possible to automatically or manually remove PDF report files and other submitted job entries for all users. This functionality was previously only available manually, on user by user basis in the View Jobs function. View Employee Defaults from Timecard Function Web Access (Kronos iseries Manager) users who are in the Timecard function now have an option to view a summary of the employee s People settings as in the standard green screen interface. This is very useful for users of the Timecard function who do not have access to the People function.

7 Filter Options Added to Audit Inquiry (SP1) For the Web Access interface, it is now possible to apply filter settings to the data captured by the Audit Control function, to more easily work with and view the data. Previously, the filter settings were available only in the Standard Interface Timecard - New Access Control to Quick Delete Button (SP1) For Web Access users, it is now possible to grant/deny access to the button that allows you to delete an entire row from the Timecard display, via a new keyword added to the Timecard function. Kronos iseries Employee Controls for the Create Time from Previous Pay Periods or Current Schedule Options The Employee Self Service Profile now includes two new fields: Create from Previous (Y/N) and Create from Schedule (Y/N). For employees who enter time directly on their timecards, this provides control over their ability to create their time based on time worked in the previous pay period, or time they are scheduled to work in the current pay period. Kronos iseries Accruals Pay Code Parameter to Control Checking Future Transactions when Determining Available Balances A new parameter was added to the pay code maintenance to designate whether the system will look into the future for transactions containing accruable pay codes to determine if employees have enough hours to take the requested time. Ability to Control Display of Balances at Clocks (SP1) A new parameter has been added to the Accrual Profiles that allows you to say whether balances for an employee who is assigned to this profile would be displayed at a clock along with other Accrual balances. Kronos iseries Leave New Configuration and Tools for Administering Intermittent Leave (SP1)

8 Users now have the ability to handle intermittent leave cases much more easily and efficiently than before. Tools such as the Quick Leave Editor in the Timecard, Frequency and Notifications in the Leave Case Editor, and the new Kronos Application Task System, allow you to enter and track patterns of leave events that occur on an intermittent basis. Kronos iseries Gaming Secondary Toke Pool Assignments A second Toke Pool in the Toke Pool Assignments function to allow time worked to be assigned to two Toke Pools rather than just one in previous versions. Mobile Applications Mobile Applications As part of the Next Generation of Kronos iseries Workforce Management, Kronos iseries Mobile enables employees to use their mobile devices to access Kronos iseries Central. Kronos iseries Mobile allows managers and employees to complete basic functions while on the go. To access the functions of Kronos iseries Mobile Manager and Kronos iseries Mobile Employee, the end user must have Kronos Mobile installed on their mobile device. Kronos Mobile is a mobile device application that supports iphone, ipad, itouch, Android, BlackBerry, and a range of feature phones. Mobile Manager Kronos iseries Mobile Manager allows managers to use their mobile device to resolve exceptions as they happen, as well as enable rapid responses to employee requests. Managers have direct insight into the information they need to manage the presence of the workforce, such as approving timecards and granting time-off requests. Mobile Employee Kronos iseries Mobile Employee provides employees with the ability to quickly and easily review information such as schedules and timecards. They can request time off, approve their timecard, and punch-in and out from the field.

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