Procedure for publication of RFx

Transcription

1 Note: With the upgradation of the BSE Solution and implementation of Standard DSC in OIL s E- tender Portal there will be few changes in tender Publication Procedure. Changes are : 1. New document type at the time of creation of new tender. 2. Tender Document upload procedure 3. Assigning additional Encryptor and Decryptor in the tender. 4. Price bid format upload procedure in Notes & Attachment 5. There should be any question where bidders are ask to quote price in Question. Such information to be taken under header notes and attachment in separate price bid format. 6. Signature Verification and file opening procedure. 7. Final Tender Publish Procedure. All the other process related to tender publication, replication etc. are not changed. Changes in Document type at the time of creation of tender in E-tender Portal Following new document type will be available for creation of new Rfx: Following old document type will not be available for creation of new RFx:

2 Changes details for New BSE implementation along with Standard DSC 1. Fill up all the information under RFx Information > RFx Parameter (As per Earlier Practice) Note: In Question tab : There should not be any question related pricing input (Quoted Price). Questions related to price information to be taken in separate format under Header Notes & Attachment only if required. Upload Tender Documents 1. Click RFx Information > click Notes and Attachment > Click Add Attachment Tab

3 2. Click Browse > Select file from PC 3. Change Description & change folder name (Tender Document/Amendment). Click OK

4 4. Select the digital signature certificate for signing and click Sign 5. Insert PIN & click OK 6. Signing completed with details of the signature. Click OK

5 7. Upload signed documents completed.the signed documents appeared in the screen with name and uploading area(tender Folder/Amendment Folder). Once the upload of all the documents is complete click Save and close the screen and then edit the RFx again. [Please release the Tender Folder as per earlier procedure. Please do not release the Amendment Folder ] Assigning Decryptor [The users assign for Decryptor bid will be responsible for decrypting the Technical/Price Bid. Hence users to assign carefully at the time of publishing the Rfx.] 1. Click Encryptor and Decryptor tab under RFx Information

6 2. Click Add 3. Select the appropriate Decryptor

7 4. Select Primary / Secondary / Tertiary Decryptor Important Notes: 1. In the Dropdown Decryptor list the users will appear only when the users will run the Upload/Migrate certificate transaction. 2. Primary Decryptor: Assign users who is floating the tender 3. Secondary Derycrptor: HOD/Section Head of the Deptt. 4. Tertiary Decryptor: ERP Core Team Member (may use: B Bharali :200168) Procedure for attaching Price Bid Format Under Header Notes & Attachent 1. Click Notes and attachment > click Add Attachment 2. Browse the PC and select the file

8 3. Give Description and click OK 4. Select Certificate and click Sign 5. Signature details will be displayed. Click OK

9 6. Signed file uploaded successfully. Procedure for publication of RFx

10 1. Click on the uploaded sign file Signature Verification/ File opening procedure Click on the uploaded file 2. Signer details will appear at the top. Click Open/Save for the file Signature Verification

11 Tender Publish 1. Once Rfx contains no error after checking, we may go for publishing Rfx. For publishing Sign RFx is not required. Signing will take care automatically after clicking publish. 2. Before signing purchase will get the PDF view of the Tender in details. Check and then click Sign. 3. Rfx Signed with details signature.

12 4. RFx publish. Verify Signature(RFx & Response) New tab Verify Signature is available to verify the signature of the RFx as well as Response

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