Griffin User Manual for Supplier (easn only)

Transcription

1 Griffin User Manual for Supplier (easn only) Version 3.0 Last Updated on Dec 09, 2016

2 Table of Contents Operation Flowcharts and Time Frame. 3 Login... 4 Information and User Profile. 6 ASN Entering Air ASN Information.. 7 Editing Air ASN Information Entering Ocean ASN Information 9 Editing Ocean ASN Information.. 11 Shipping Documents Uploading Shipping Documents (if applicable) 12 Reports Printing Shipment Report Page 2

3 Operation Flowchart and Time Frame... Enter Shipment ASN (Ocean or Air) P.11 Upload Documents (if applicable) P.16 Print Shipment Report P.17 Supplier requires to submit ASN 24 hours prior to vessel departure. Page 3

4 Login... Yusen Logistics Griffin Supplier Portal : To gain access, registration is required, please contact Yusen Logistics local offices to obtain login ID and password. A few points to note : For best results, please use Goggle Chrome, Firefox and Microsoft Internet Explorer version 10 or above in accessing our Griffin system. Browser pop-up blocking function may impact performance of the system operation, it is necessary to configure your browser to allow pop-up from our website. Page 4

5 Login... Once login, the following screen will appear. Click the Menu icon, you will see the following Main Menu. By clicking >, the screen will drill down to the following Sub-Menu. Page 5

6 Information and User Profile... For first time user, it is recommended to go to the Information menu and then select Useful Document option to download system manual and see other useful information available in the system as shown below. Under Useful Document click the file hyperlink to download the document. E.g. User Manual If user need update the registered Name, Tel No., Fax No.etc., please go to User Profile Sub-Menu as below. The same editor can be used to change password by clicking Show / Change Password option. Page 6

7 Entering Air ASN Information... Click on Air ASN Sub-Menu and select Enter New ASN option, the following screen will appear. Once you have entered all the required information, click on the Enter HAWB to this Air Shipment to enter HAWB information. Enter the required loading information. To add additional PO / SKU to HAWB, click on Add New Line for entering item without booking to manually insert the additional PO data. Once you have entered all the required information, click on Save button to exit. Page 7

8 Editing Air ASN Information... To edit an existing Air ASN, click on Air ASN Sub-Menu and select Modify ASN option to see the following screen. Enter Air Shipment Ref # or click on search icon right next to it to search the ASN you want to amend. Click on Edit / Delete to see the following screen. Click Change HAWB No. option to amend HAWB No. or modify Loading information. Once completed editing all the information, click Save button. Page 8

9 Entering Ocean ASN Information... Click on Ocean ASN Sub-Menu, select Enter New ASN option to see the following screen. Once you have entered all the required information, click on the Enter B/L to this Sailing to enter B/L information. To enter B/L No. and Shipper Name, loading information should be completed by clicking on Add Container Loading as per above screen. Page 9

10 Entering Ocean ASN Information... After clicking on the Add Container Loading, you will see the following screen. Enter the required loading information. To add additional PO to this container, click on Add New Line for entering item without booking to manually insert the additional booking data. Once you have entered all the required information, click on Save button, the system will go back to the following screen. If you want to add additional container to this B/L, click on Add Container Loading, otherwise click Close button to exit. Page 10

11 Editing Ocean ASN Information... To edit an existing Ocean ASN, click on the Ocean ASN Sub-Menu and select Modify ASN option, the following screen will appear. Enter Sea Shipment Ref # or click on search icon right next to it to search the ASN you want to amend. Click on Edit / Delete to see the following screen. Click on Change B/L No. to amend B/L No. or click on Edit to modify Loading information. Once completed editing all the information, click Save button. Page 11

12 Uploading Shipping Documents... if applicable Click on the Ocean ASN or Air ASN Sub-Menu and select Lookup B/L# option to display the following screen. Enter B/L No. (for Ocean Shipment), HAWB No. (for Air Shipment), or click on the search icon right next to it to search the B/L you want to upload documents. Thereafter, click on the icon to display the following screen. A point to note : The file name must start with XXX_BL_ followed by B/L # with file extension of required format. Click Browse button to search your document file from your PC, select the file and click Upload button. System will alert user if the upload is successful or not. Once completed, click Close button to exit. Page 12

13 Printing Shipment Report... Click Report from Sub Menu and select Shipment Report option to see the following screen. A selection of printing the report by Input Date, by Departure Date, by Shipment Ref #, by B/L No., or by Container No., is available. Click on Excel or PDF button after selecting the needed criteria, the following report will then be generated Page 13

14 At a glance... Page 14

15 ... End of user manual Thank you for using Griffin Supplier system. Please contact nearby Yusen Logistics office for any question or assistance.