Missing Grades Report MIEG

Transcription

1 MOTT COMMUNITY COLLEGE JOB AID Missing Grades Report MIEG Table of Contents Screen Overview, page 2 Summary Steps and Information, page 4 Screen Shortcuts and Guide Overview, page 5 Step-by-Step Instructions, page 6 Scenario, page 12 02/21/08 Job Aid: Missing Grade Report - MIEG 1of 12

2 SCREEN OVERVIEW Required Field Optional Field All Fields Marked in Red MUST be filled in. Field Not Used Auto fills 02/21/08 Job Aid: Missing Grade Report - MIEG 2of 12

3 13b. 13d. 13c. 13e. Required Field Optional Field All Fields Marked in Red MUST be filled in. Field Not Used 02/21/08 Job Aid: Missing Grade Report - MIEG 3of 12

4 Procedure Information: Title: Creating a Course Mnemonic: CRSE File Name: JA_CRSE_CreateACourse_V2.ppt Application: APPS-ST-CU-COU Primary Dept: Academic Affairs Effective Date: July 10, 2006 Revision Date: July 18, 2006 Rev # 1 SUMMARY STEPS AND INFORMATION Purpose: Use MIEG to retrieve a report of missing verified grades. This report can be used to limit the response by entering sections, courses, and instructors. Grade Schemes are listed for both Credit and Non-Credit grades and Credit Types are Institutional. Additional Selection Criteria is used to eliminate students that have dropped the course/sections. No data returned from report means that there are not any grades missing based on the criteria entered. Summary Steps Summary Steps 1. Login to Datatel. Click APP, then Click ST. Type MIEG, click GO. 2. Fields in RED must have data entered 3. Grade Types: Choose Verified 4. Grades Checks: Type M (Missing) 5. Terms: Type term date for report [e.g. 2008/2] 6. Sections: (optional) Type Section(s) to limit response. [e.g. MATH ] 7. Courses: (optional) Type Course(s) to limit response. [e.g. MATH-160 ] 8. Instructors: (optional) Type instructor id or name to list only their sections for a particular term. 9. Grade Schemes: (optional) Type LOOKUP ( ) function for available entries 10. Grades Incl: (optional) Type LOOKUP ( ) function for available grades to include 11. Grades Excl: (optional) TYPE LOOKUP ( ) function for available grades to exclude 12. Credit Types: (Optional) Choose Institutional 13. Additional Selection Criteria: (optional) Y/N *** THIS OPTION IS NEEDED TO ELIMINATE STUDENT RECORDS FROM THE REPORT THAT HAVE DROPPED THE SECTION Additional Selection Criteria: Y 13a. Update: Click on Yes 13b. Connective: Type AND 13c. Fieldname: Type STC.CURRENT.STATUS 13d. Relation: Type NE 13e. Parameter: Type D 14. Save / Update 15. Sort Definition: Leave as is 16. Save / Update 17. Output Device: Click dropdown menu Printer: Enter printer name or Hold: Data hold 18. Save / Update 02/21/08 Job Aid: Missing Grade Report - MIEG 4of 12

5 SCREEN SHORTCUTS AND GUIDE OVERVIEW Using the Guide Task Bar 1. Actions are Bold. 2. Data to enter is Italic. Notes are bulleted. 3. Field Names are underlined. 4. Click means use the mouse. 5. Enter means use the keyboard. 6. Press means use the keyboard. Enter Mnemonic or Select from Dropdown Execute Button Save Cancel Save Cancel All Save Exit Delete Record Menu Tree Field Help First Record Previous Record Next Record Last Record DROP DOWN LIST Click Icon, Click item on the list. SCROLL Indicates more than one selection is allowed. Click Arrows to scroll up or down. This example shows #1 is level 100. DETAILS Click Icon to open a new window to display or record more details for the field. When done, click Save. CALENDAR Click Icon. Click Arrows to scroll to month and year. Click Date. Or type the date MMDDYY CALCULATOR Click Icon. Click or press calculator keys. Click Enter. Or just type number into field. Original Function Keys Shift > Process Help Function Help Window Insert Window Page Jump Window Back Field Back Element Back Cancel Exit Refresh Clear EOL Screen Back Field Help Detail Window Jump Field Jump Window FWD Field FWD Element FWD Direct Access Finish Update Screen Jump Screen FWD F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 02/21/08 Job Aid: Missing Grade Report - MIEG 5of 12

6 STEP BY STEP INSTRUCTION Step 1: Login to Datatel 1. Double Click on the Datatel Icon. 2. Enter your User ID and Password Database should be [collive] 3. Click OK. 4. At the Datatel Menu Bar, Click on Apps 5. Click ST 6. In the Quick Access area, enter MIEG 7. Click Go Fig 1 02/21/08 Job Aid: Missing Grade Report - MIEG 6of 12

7 Step 3. Grade Types: Click drop-down arrow Click VERIFIED Step 4. Grade Checks: Enter M Step 5. Terms: Type Term date for report Step 6. Sections: (optional) Type Sections to check for report e.g. MATH MATH Step 7. Courses: (optional) Type Course(s) to check for report Step 8. Instructors: (optional) Type Instructors Id# or Name Step 9. Grade Schemes: (optional) Type LOOKUP [ ] function for list of options. Credit classes use Numeric Grades 02/21/08 Job Aid: Missing Grade Report - MIEG 7of 12

8 Step 10. Grades Incl: (optional) Type LOOKUP [ ] Function for available grades to include in report Step 11. Grades Excl: (optional) Type LOOKUP [ ] Function for available grades to exclude from report Step13 The more optional items that are entered, the more the report is limited. Don t limit criteria so much that the report will not find the answers needed Step 12. Credit Types: Type LOOKUP [ ] function for available types to include. Click on Institutional for Credit classes Step 13. Additional Selection Criteria: Type Y yes Save & Update 02/21/08 Job Aid: Missing Grade Report - MIEG 8of 12

9 Additional Selection Criteria This additional criteria is needed to eliminate dropped students from the report 13a Connective: Type AND 13b Field Name: Type STC.CURRENT.STATUS 13c Relation: Type NE not equal 13d Parameter: Type D [must use quotes] Step 14. Save & Update ** Field Names must be in dictionary of the file: Student. Acad.Cred ** Parameter values must be in the data files 02/21/08 Job Aid: Missing Grade Report - MIEG 9of 12

10 Step 15. Sort Definition: (default) By Name Step 16. Save Update Step 17. Output Device: Click drop-down menu 17a Choose Printer Spooler and enter Printer name Or 17b Choose Hold for Data hold area and view on screen with option to print Step 18. Execute in Background mode: default NO 18a Save 18b Update If there are no records matching the criteria, the screen will go back to Main Menu screen 02/21/08 Job Aid: Missing Grade Report - MIEG 10 of 12

11 Scenario: A report of all students in credit courses, MATH-160 that do not have verified grades for 2008/2. Exclude grades that are withdrawals, incompletes, or X and do not include students that dropped any MATH-160 classes. Step 1 Step 1. Fill in MIEG Step 2 Step 2. Additional Criteria Step 3. Run Report Step 3 02/21/08 Job Aid: Missing Grade Report - MIEG 11 of 12

12 Scenario: (continued) A report of all students in credit courses, MATH-160 that do not have verified grades for 2008/2. Exclude grades that are withdrawals, incompletes, or X and do not include students that dropped any MATH-160 classes. Report output: 5 students in courses MATH-160 do not have grades for Term 2008/2. Datatel reports student Id# does not have a verified grade in MATH Verify results: STAC Id# /21/08 Job Aid: Missing Grade Report - MIEG 12 of 12