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1 LIFESTRUCTURESLINK: A web-based PROJECT MANAGEMENT AND COLLABORATION SERVICE that addresses the needs of the design and construction fields. LifeStructuresLink offers clear and efficient communication that is easy to integrate and navigate; and documented records for future use. TABLE OF CONTENTS INSTRUCTIONS TO ACCESS LIFESTRUCTURESLINK ICONS AT TOP CENTER (LIFESTRUCTURESLINK TOOLBAR) GENERAL NOTES TYPICAL TEAM LISTING VIEW MESSAGING MODULE EXPLANATION OF ICONS TO UPLOAD FILES MULTIPLE FILE UPLOAD HELPFUL TIPS AND TRICKS QUESTIONS AND CONTACT INFORMATION P a g e 1 12

2 Instructions to Access LifeStructuresLink: 1. Go to the internet web browser using Internet Explorer and type " OR in the Internet Explorer Address Window. 2. Click on the "Go" button. The LifeStructuresLink online collaboration login screen will come up. 3. Enter your username, password and check the "Remember Me" box. 4. Click on the "Log In" button. The MyLifeStructuresLink page will come up. 5. Select the name of the project you wish to open by clicking on the name that is underlined. P a g e 2 12

3 My LifeStructuresLink Page: Icons at top center (LifeStructuresLink Toolbar): The LifeStructuresLink toolbar offers the user an easy way to navigate through the website with one click of the mouse. The toolbar is located along the top portion of the browser window and includes the following options: "MY LSLINK" Allows the user to return to their project listings or the home page. "PREFERENCES" Allows the user to customize the appearance of LifeStructuresLink. "LOGOFF" Allows the user to logoff LifeStructuresLink. "HELP" Allows the user to access the helpdesk contact information. GENERAL NOTES: LifeStructuresLink is set up like a filing cabinet with 3 layers of files available. Underlined items are links to project folders. Items in the RED bar that are underlined are a sorting option. P a g e 3 12

4 Any type of file formats are acceptable to upload although.pdf and.jpeg formats are recommended. We do not recommend uploading documents that are over 7 MB in size. Once in a project and in a folder where files have been uploaded, by selecting "advanced view" in the right hand corner, more options such as viewing, downloading, saving, viewing history of the file and sending print requests are available. Typical Team Listing View: It's a convenient way to look up contact information about individuals on the project or to send an to one or more members of the project team (not the same as the MESSAGES module as shown below). To send an , put a check mark in the box by the individuals' names and select "send ". When sending s using this method, you must select your own name as a message recipient if you want to have a record of the message sent. An alternative method to sending project related s that you want documented within LifeStructuresLink is to use the "Messaging" module. (shown below) Please remember, team members do not like to be inundated with unnecessary s so please notify sparingly. P a g e 4 12

5 MESSAGING MODULE: A good project-related communication tool. Messages are typically available for viewing by all team members, although access can be limited. Select the messages tab from the first row on the GRAY line, once you have added a subject and message you will be directed to the notification page, you can notify certain individuals or the entire team. All messages are documented within LifeStructuresLink, a history of who has created the file as well as who has viewed it with a date and time stamp are also seen. P a g e 5 12

6 EXPLANATION OF ICONS: LifeStructuresLink utilizes a series of icons as shortcuts for many functions. View file Download file Comment on a particular file Request electronic files Request hard copy prints History of a particular file To view files: Click on the glasses. This will open the file in another window. o o To print files: Click on the printer icon at the top of the screen in the newly opened window to print files. You may also save to your desktop. **Note: DO NOT choose File - Print on the drop-down menu, it will print out a blank sheet. You must select the printer icon. To save files to a drive: Select the pointing hand under the "advanced view" or select the disk icon in the opened window to save the file to your desired drive. To comment on a particular file: Select the Cloud, then type message. P a g e 6 12

7 To request electronic files to be shipped to you, select, fill out form requesting which files you would like on CD. P a g e 7 12

8 To request prints: Select, fill out form requesting full-size or half-size prints to be shipped to you. To view history of file: Select, this shows file history of uploads, downloads, views and dates. Each Tab may have several folders/subfolders in it such as the Building folder shown above. P a g e 8 12

9 To upload files: 1. Select a folder where the file should be uploaded and click on "upload files" 2. Next, use the Browse button to find your file. Only one file may be uploaded at a time and in reverse order to ensure files are in correct order in folder (Multiple file upload is explained on the following page) a. If you do not fill in the description box, the filename will become the description, along with the extension of the file (i.e., jpeg, pdf, tiff) 3. Then, click on "Add File". The button below will then change to say "Uploading..." 4. When file is uploaded, it will appear in the File(s) Uploaded box. If you see the wrong file or have duplicated a file, click on that file and press on Remove File. 5. When all files you wish to upload are in the box, press Complete, the notification screen will then come up. Please notify members on the project sparingly so they are not inundated with unnecessary s. 6. By using the messaging tool and skipping notification at the end of uploading, simply sending a message is allowing for notification of the uploaded drawings and only one is being sent to members. Multiple File Upload: 1. Once in the appropriate folder and "upload files" has been selected, select "Multiple Files Upload" located in the upper right hand corner. 2. Click on "add files" and select the files you wish to upload When selecting the files, select them in reverse order so they will upload in order, for example, you would first select C500, C400, C300, etc. P a g e 9 12

10 3. Select "Upload files" 4. The next screen will allow you to change the description if you wish, and select "submit" 5. The option to notify members will be available or you can choose to "skip notification" and notify at the end of your uploading - it is not necessary to notify after every upload as members do not like their inboxes to overflow with notifications. Notification: P a g e 10 12

11 Search: Helpful Tips and Tricks If "lost" within a project, simply click on the "My LSLINK" button located at the top center of the screen to bring you back to your projects page. By selecting the print request icon you can easily send in a request to have your drawings printed out - it will prompt a new page to open and you can select multiple files to be printed in Full-size (30x42) or Half-size (24x36). By using your browsers refresh button you can update newly uploaded information in real-time. Selecting the "video camera" icon allows a log of listing participants showing who has accessed a particular file. It will also display dates and times that the actions were performed. If the "remember me" button is selected at the time of log in, it allows you to bypass the log-in page and takes you right to your "My LifeStructuresLink" page. Do not use special characters throughout LifeStructuresLink in file names - it is okay for descriptions but for file names refrain from using any special characters such as $,*,%, etc. This will interrupt the archiving process at the closing of the project. There is a search feature that can be used to easily find a document - you can search your entire project list or just within a certain project itself. Selecting the search feature from your "My LifeStructuresLink" page will search within ALL projects you are listed on; using the search feature within a project will search only within that project. P a g e 11 12

12 You can turn off notifications by clicking on the "preferences" tab in the toolbar located at the top center of the screen. Select notification and uncheck any notifications to turn them off. If you have any further questions please feel free to contact: BSA LifeStructures Help Desk P a g e 12 12