City of Sunny Isles Beach Collins Avenue Sunny Isles Beach, Florida 33160

Transcription

1 City of Sunny Isles Beach Collins Avenue Sunny Isles Beach, Florida (305) City Hall (305) Fax MEMORANDUM TO: FROM: The Honorable Mayor and City Commission Edel Fonseca, Information Technology Director DATE: 1/21/2010 RE: Approval to Purchase Fifty-Two (52) Dell Laptop Computers, Twenty (20) Dell Desktop Workstations and associated accessories at a cost not to exceed $81, RECOMMENDATION: It is recommended that the City Commission approve the attached resolution authorizing the City Manager to purchase fifty-two (52) Dell Laptop Computers, twenty (20) Dell Desktop Workstations and associated accessories to include onsite hardware warranties, at a cost not to exceed $81, REASONS: The Information Technology Department has researched and established a cost effective replacement cycle of three (3) years for all city computers to assure optimal performance. With the purchase of the above computers, the Information Technology Department will replace twenty (20) desktop computers within the police department as well as fifty-two (52) laptop computers utilized in the police vehicles as part of the Computer Aided Dispatch / Records Management System. All of the above mentioned computers are between four and five years old and out of warranty. ADDITIONAL INFORMATION: The above computers and accessories will be purchased through Dell, Inc. under state contract # WN05ACA FUNDING SOURCE: The funds for this purchase have been budgeted in account ATTACHMENTS: Resolution Desktop Quote Laptop Quote Dock Station Quote Page 106

2 Attachment number 1 Page 1 of 2 RESOLUTION NO A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF LAPTOP COMPUTERS, DESKTOP WORKSTATIONS AND ASSOCIATED ACCESSORIES FROM DELL FOR THE POLICE DEPARTMENT, UNDER STATE OF FLORIDA CONTRACT #WN05ACA, IN A TOTAL AMOUNT NOT TO EXCEED EIGHTY-ONE THOUSAND DOLLARS ($81,000.00), ATTACHED HERETO AS EXHIBIT A ; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 18, 2006 via Resolution No , the City Commission approved the purchase and implementation of a new state-of-the-art computer aided dispatch and records management system to upgrade and automate the Police Department s processes and equipment; and WHEREAS, the Information Technology Department (IT) researched and established a cost effective replacement cycle of three (3) years for all City computers to assure optimal performance; and WHEREAS, IT wishes to purchase new computer servers, workstations, and other related hardware and software, in order to replace twenty (20) desktop computers within the Police Department and fifty-two (52) Dell Laptop Computers utilized in the Police vehicles as part of the Computer Aided Dispatch/Records Management System; and WHEREAS, Staff has requested a quote from Dell, a leader in the computer industry, for said computer servers, workstations, and other related hardware and software; and WHEREAS, Dell has provided a quote under the State of Florida Contract #WN05ACA for the purchase of the computer servers, workstations, and other related hardware and software, in a total amount not to exceed Eighty-One Thousand Dollars ($81,000.00), attached hereto as Exhibit A ; and WHEREAS, the City of Sunny Isles Beach desires to purchase said computer servers, workstations, and other related hardware and software from Dell. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization of Purchase. The City Commission hereby authorizes the purchase of computer servers, workstations, and other related hardware and software from Dell for the Police Department, under State of Florida Contract #WN05ACA, in a total amount not to exceed Eighty-One Thousand Dollars ($81,000.00), attached hereto as Exhibit A. R2010- Dell Computer Purchase For PD Page 1 of 2 Page 107

3 Attachment number 1 Page 2 of 2 Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 21 st day of January ATTEST: Norman S. Edelcup, Mayor Jane A. Hines, CMC, City Clerk Approved As to Form and Legal Sufficiency: Hans Ottinot, City Attorney Moved by: Seconded by: Vote: Mayor Edelcup (Yes) (No) Vice Mayor Thaler (Yes) (No) Commissioner Brezin (Yes) (No) Commissioner Goodman (Yes) (No) Commissioner Scholl (Yes) (No) R2010- Dell Computer Purchase For PD Page 2 of 2 Page 108

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