That dream is now a reality with the Hertfordshire Chorus Shared Calendar

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Rodger Stanley
5 years ago
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1 Hertfordshire Chorus Share Calendar User Guide v2.0 Intro A few months ago, whilst transferring the dates of all the rehearsals and concerts of the forthcoming season into the calendar on my computer it occurred to me that there are probably many other choir members doing exactly the same thing, and that with a little bit of preparation and organisation we could make it so that this information is automatically updated on everyone s phones, computers and tablets how cool would that be? Any changes that have to be made are almost instantly reflected so in theory we should all know when and where we are rehearsing/performing, if we have to bring our own refreshments etc. That dream is now a reality with the Hertfordshire Chorus Shared Calendar It has to be said in advance that setting up shared calendars is not always as straightforward as you might hope. We (Carole and I) have conducted advance testing with some brave volunteer members already so hopefully we have anticipated most of the pitfalls, but inevitably there will be some individual issues which we will do our best to help you with. Method 1 : View the Calendar on a Browser The simplest way to view the information is to just use any Internet Browser, whether on a computer, tablet or phone, and navigate to: bit.ly/hertschorus2018 You can change the view to show a Week, a Month or a List of events. That s about all you can do though - what you probably want to see are the Herts Chorus dates alongside all the other events in your calendar so that you can avoid any potential clashes etc., and that takes us to the next level

2 Method 2 : Integrating with your other Calendars on a Mac/PC If you have a Google account (for example if you use a gmail address) and you are logged onto it already then you can do this in one quick step: in the bottom-right corner you will see a button to add this Calendar to your own on-line calendar. If you do not have a Google account, you should be able to add a subscription to the Hertfordshire Chorus Shared Calendar in your preferred Calendar Application. For example, on the default Calendar app on a Mac select New Calendar Subscription from the File menu and Paste in: public/basic.ics (I d suggest changing the Auto-Refresh setting to Every day) On Windows, if you are using Outlook there is a similar option. With the Calendar visible, Select Open Calendar then From Internet and paste in the link from above. The Calendar application that comes with Windows 10 does not have the ability to add a Calendar Subscription directly so you would need to add it using a Browser view see Method 4 below. After adding the calendar make sure that you are unable to edit or delete any of the events individually that way you can be sure that you are properly subscribed.

3 Method 3 : iphone/ipad First of all, if you already use calendars on a computer as well as on your iphone/ipad then by following the steps above to add the Herts Chorus Calendar to your computer s calendar you should see the calendar on your device already, as the two are synced. If you only use a calendar on your iphone/ipad read on On an iphone/ipad you can subscribe by simply clicking on a link but due to a bug in ios 11 that link needs to be in an , not in a Browser (unless you are running an earlier version of ios) The link is below. You should this to yourself then click on it in the . You will then be asked if you want to Subscribe to this calendar. Click Yes. It will then automatically integrate with your icalendar. public/basic.ics After adding the calendar make sure that you are unable to edit or delete any of the events individually that way you can be sure that you are properly subscribed.

4 Method 4: Android Device: As with iphones/ipads, if you ve already integrated the Herts Chorus calendar on your computer then you should have the calendar showing on your device already; if not read on This does assume that you already have a Google account it would be difficult not to if you re using Android! To add Public Calendar to an Android device you have to first add the Calendar using the web version of Google Calendar - you could do this on a phone, but probably easier to do it on a computer. So, open Google Calendar on a web browser (it s )and click the Plus sign to the right of Add a coworker s calendar then select the option From URL :

Now Paste https://calendar.google.com/calendar/ical/hertfordshirechorus%40gmail.com/ public/basic.

5 Now Paste public/basic.ics into the URL of Calendar field: then ADD CALENDAR This will now have added the Herts Chorus events to your own Google account. Now on your Phone/tablet: Go to Settings on Calendar on your Android device and you should see Hertfordshire Chorus Schedule as one of the calendars in your account, like this: You may have to manually set this to sync with the web - click on the Hertfordshire Chorus Schedule and turn the Sync on:

6 (You can also change the colour and notification preferences for Herts Chorus events here) After a few seconds you should see something like this:

Instructions to Export your Academic Timetable

1 P a g e Instructions to Export your Academic Timetable Introduction This document will help guide you through exporting your academic timetable into an external calendar of your choice. From here it