2016 SYSQUE LICENSING SYSTEM

Transcription

1 2016 SYSQUE LICENSING SYSTEM

2 Summary Learn how the latest SysQue products are licensed. Contents Introduction Overview License Pools Licenses User Roles Software Availability Managing Users Managing Licenses Introduction In this document, users will learn how to manage SysQue licenses using the new online licensing interface. The online interface displays a list of users in the company, a list of licenses available for use, and a list of licenses that have been assigned to specific users. Overview The user interface is web based, allowing users to access licensing from web browsers, phones, and tablet devices. The system is designed to give companies the ability to manage their own licenses A single menu is docked on the right side of the screen granted access to. Each grid is collapsible and the columns can be filtered 1. Users will only see portions of the menu they have been Companies will be able to see user accounts 2, available licenses 3, license assignments 4, and which licenses are actively being used 5. License pools The license grouping feature is managed through license pools. Companies may have as many license pools as they need to manage the distribution of licenses. A license pool must contain a unique name within the company and may only SYSQUE.COM 2

3 contain one of the three available license types (400, 200, or demo). Each pool may contain multiple licenses. License pools are created by the accounting or support staff at SysQue. A company will typically need one license pool for each license type they consume. Licenses SysQue is a cloud based solution powered by Building-Data.net. Most of the functionality requires direct communication with Building Data s servers. Online licensing requires an internet connection. There is not a local licenses check out that will allow the software to run without internet. License types In SysQue 2016 there are 3 license types: 1. SysQue 400 is a fully functional version. All features are enabled for users of this license type. 2. SysQue 200 is a version of the software with reduced functionality for engineers. Some of the fabrication details and functions have been disabled for users of this license type. 3. SysQue Demo is a free version of the software that will operate with a limited content set and limited functionality. It is intended to offer users a preview of the fully functional programs. User roles Each License Pool s permissions are managed by Permission Groups defined by the company s license administrator. Companies may define as many Permission Groups as they wish. At least one permission group is required to assign licenses in the company. 6 There are six roles in each permission group 6. Each role may be set to true or false. 1. Manage Users allows users to modify or create new users in their company. 2. Manage License Pools will only allow the name of a license pool to be changed. a. License Pools may only be created by SysQue. 3. Manage Licenses allows users to assign or revoke licenses. a. Licenses are only created by SysQue. 4. Manage Hours of Use allows users to manage license usage scheduling. 5. Primary Interface will allow users to download content in SysQue Manage permissions allows users to modify permission groups. It is a good practice to maintain at least two permission groups per license pool. SYSQUE.COM 3

4 Administrators should have rights to manage all of the roles in the license interface. Users should generally be restricted to no role management (view only). 7 Hours of availability Availability profiles determine what hours of the day a license may be used. Hours of availability are associated with a generic Greenwich Mean Time (GMT). Licenses may be assigned to more than one person in the company as long as they are not scheduled to be used at the same time. Companies must have at least one availability profile when assigning licenses. There are twenty four hours available in each availability profile the profile. 7. Each hour that is set to True (green) is available in It is a good practice to create a single profile with all twenty four hours available to be used with the majority of your license assignments. SYSQUE.COM 4

5 User management Companies can create new or modify existing users. Create new users All fields are required. 8 It is a good practice to use valid s when creating a new user. s must be unique. 8 Modify existing users Administrators can update a user s information Change first name, last name, and/or phone number. 2. Disable / enable user accounts. a. Users cannot be deleted. 3. Change passwords 9 SYSQUE.COM 5

6 License management Company administrators can assign or revoke licenses. License creation and editing may only be done by SysQue staff. Assign license 10 Licenses are assigned to specific users. Users may have more than one license assigned to them. A license may be assigned to more than one person as long as the hours of availability restrict usage to one person at a time. 10 Select a license from the list of available licenses. Select the desired user from the list Select the desired permission group. Select the desired availability group. SYSQUE.COM 6

7 Revoke license 11 Administrators can revoke licenses from users. Licenses are returned to the available license pool. 11 SYSQUE.COM 7