For history of changes prior to version refer to e-search User Guide - v doc Revision Number

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2 Document History For history of changes prior to version refer to e-search User Guide - v doc Revision Number Revision Date Summary of Changes /01/12 1. SDM61040 Print Multiple Title Searches Replace screen shot in section Replace screen shot in section 5.4 Replace screen shot in section Replace screen shot in section Replace screen shot in section Replace screen shot in section Replace screen shot in section Replace screen shot in section Replace screen shot in section Amend table in section 5.12 Create a new section Amend step 1 in section Amend step 1 in section Amend step 2 in section Amend Print Search in Search Title Screen in Appendix K /04/2013 Add reference to password reset user guide in section /05/2014 Updated sections for CDE_S01 screen changes & title search functionality Update Search Title Screen table for title search functionality Update screens CCL_S12, CDE_S01, CDE_S20, CDE_S24 & CMN_S09 for screen locking changes /05/2015 Updated section 5.18 and Table K-19 for RMC updates. Added Print multiple items added to the Searches tree, Save multiple items from the tree and Set Save As preferences. Added section 7, updated and 1.1 for e-search Requests /07/2016 Removed Table I-5 Electoral Place Names Layers Updated section 5.18 for Request Manual Copy changes /06/2017 Removed search street address screen in section 5.2 Removed section 5.10 Search by street address Removed Street Address Search Screen in Appendices (Table K-15) Updated screenshots to display Land District column to section 5.3 and Updated screenshot in 6.2 and 6.2.5, and added Color Tool in Removed Electoral references in Section and Table L-4 Updated screenshot and removed electoral reference in section 6.4 Updated screenshot and wording of step 2 in section Updated screenshot for to remove electoral tab Updated screenshots in reference to the new street address fields to the following sections: e-search User Guide v3.19.doc Page 2 of 187

3 Revision Number Revision Date Summary of Changes (also updated steps) (also updated step 3) Updated the following Appendices/Tables: Centrelines layers Search Title Screen Spatial Searches screen: General Searches tab Search Parcel screen: General Appellation Search Parcel screen: Maori Appellation Search Parcel screen: Other Appellation 3.19 November 2018 Updated terminology throughout to comply with new Land Transfer Act. Screens updated in , 4.6.2, 5.3, 5.3.2, 5.4, 5.4.2, 5.4.3, 5.4.4, 5.4.5, 5.4.6, 5.4.7, 5.4.8, 5.8.6, , , , , , , 5.16, Appendix H: Title View (Structured Text View), Appendix H: View Instrument (Structured Text View), Appendix H: View Instrument (Detailed Structured Text View) e-search User Guide v3.19.doc Page 3 of 187

4 Table of Contents Section 1 ABOUT THIS USER GUIDE Purpose Intended readership How to use this guide User guide structure Layout INTRODUCTION TO LANDONLINE Overview Types of searches Getting started in Landonline Log on to Landonline Select your firm and licence Using Landonline Help Displaying Help Help contents and structure Navigating Help Finding Information in Help Printing Help WORKSPACE Overview Workspace screen Workspace Toolbar Workspace Tree Workspace Detail panel Login security check Firm s credit Change your details or password Change your details Change password ABOUT SEARCHES Overview Searches Searches menu Searches Tree Viewing area Display the Searches screen How fees apply to searches Incurring fees in Searches Add a client reference Generate fees report Generate fees report Toolkit Searching tips Default settings Search criteria Wildcards Using the Search Results Options Add search result items to the Searches tree Resize the Search Results area Select or deselect results Print a list of results Copy a list of results to the clipboard Save a list of results to a file Save and recall favourites Page e-search User Guide v3.19.doc Page 4 of 187

5 4.7.1 Save a favourite Recall a favourite Update a saved favourite Delete a favourite TEXT BASED SEARCHES Overview Text based search screens Search for a survey Display the Search Survey screen Search for a survey Search for a survey by surveyor Search for a survey by appellation Search for a survey Toolkit Search for a Title Display the Search Title screen Search for a title by title reference Search for a title by owner Search for a title by instrument Search for a title by legal description Search for a title by appellation (legal description) Search for a title by street address View title search results Search for a title Toolkit Search for a supporting document Display the Search Supporting Document screen Search for a supporting document Search for a mark Display the Search Mark screen Search for a mark Search for a mark Toolkit Search for a parcel Display the Search Parcel screen Search for a parcel with a General appellation format Search for a parcel with a Maori appellation format Search for a parcel using the Other appellation format Search for a parcel by street address Search for a statutory action recorded against a parcel Search for a parcel Toolkit Search for an instrument Display the View Instrument Image screen Add an instrument View and print instruments Print instruments Delete an instrument from the list Add an instrument image to the Searches tree Search for a survey or title by appellation Display the Search Appellation screen Search by General appellation format Search by Maori appellation format Search using the Other appellation format Search by Appellation Toolkit Search for a user Display the Search User screen Search for a user or firm Obtain a Guaranteed Search Request a Guaranteed Search Obtain a Guaranteed Search from the Guaranteed Search screen Obtain a Guaranteed Search from the Searches tree Obtain a Guaranteed Search from the Searches screen Guaranteed Search Toolkit e-search User Guide v3.19.doc Page 5 of 187

6 5.12 Add items from a text based search to the Searches tree View items added to the Searches tree View structured text View an image View spatial information View an image Toolkit Print a search item Print from a text based search screen Print an item added to the Searches tree Print from the Image View Print a search item Toolkit Print multiple items added to the Searches tree Save a search item to a file Save Structured Text or a Spatial View Save an image Save multiple items from the tree Set Save As preferences Request a product to be sent by Add records to a package View records in a saved package Add more records to the package Request a copy of an unconverted record SPATIAL SEARCHING Overview Spatial Window Menu Toolbar Layer Control Current Layers tab All Layers tab Labels tab Viewing area Spatial Window Toolkit View information in the Spatial Window Display the Spatial Window View information in the Spatial Window by navigating View object information Spatially locate information from the Searches tree Display context layers Save a User Defined theme View information in the Spatial Window Toolkit Spatial Searches screen General Searches tab Survey Searches tab Search using the Spatial Searches screen Display the Spatial Searches screen Perform a search using the General Searches tab Perform a search using the Survey Searches tab Search using the Spatial Searches screen Toolkit Add objects to the Searches tree Add individual objects to the Searches tree Add all objects in a defined area to the Searches tree Add all titles for selected parcels to the Searches tree Clear selected objects Add objects to the Searches tree Toolkit View spatial objects from the Searches tree Print a copy of a Spatial View Printer troubleshooting Temporarily change your printer settings Print a copy of a Spatial View Toolkit e-search User Guide v3.19.doc Page 6 of 187

7 6.9 View surveys spatially Display the Display Survey screen Select surveys to view Label vectors or marks Remove a survey from display Save and load an area of interest Define and save an area of interest Load a saved area of interest Filter vectors About extracting survey data Data extract options Coordinates Delivery Options Extract survey data Display the Survey Data Extraction screen Extract by survey number Select a survey to extract from in the Spatial Window Extract by area of interest Extract survey data Toolkit Prepare and run a transformation Display the Prepare Transformation screen Prepare a Transformation Run a transformation Print a Transformation Report Save a transformation to a file on your computer CREATE AND SEND A REQUEST Overview About e-search requests APPENDICES Appendix A: RT Prefix codes for converted titles Appendix B: Survey Prefixes Appendix C: Appellation formats General appellation format Maori appellation format Other appellation format Appendix D: Restricted estate types Restricted title types Restricted estate types Appendix E: Image View function menu options Appendix F: Details of extracted objects Appendix G: Survey information views View Survey (Structured Text View) View Parcel (Structured Text View) View Statutory Action (Structured Text View) View Mark / Node (Structured Text View) View Site (Structured Text View) View Vectors (Structured Text View) View Marks and Vectors (Structured Text View) Appendix H: Title information views Title View (Structured Text View) View Pending Dealing (Structured Text View) View Pending Instrument (Structured Text View) View Instrument (Structured Text View) View Instrument (Detailed Structured Text View) Appendix I: Spatial layers Centrelines layers Context Data layers (Static Layers) Control Networks layers Conversion Freeze layers e-search User Guide v3.19.doc Page 7 of 187

8 Feature Names layers Land District layers Mark layers Meshblock layer Natural Boundaries layers Parcel layers Statistical Area layer Street Address layer Survey Capture layers Survey Plan References layers Vectors layers NZGD1949 Marks Horizontal layers NZGD2000 Marks Horizontal layers Vertical Marks layers Appendix J: Managing searches screen information Create Favourite screen Client Reference screen Fees Report screen Appendix K: Text based search screen information Common buttons in search screens Search Survey screen Search Title screen Search Supporting Document screen Search Mark screen Search Parcel screen Search Parcel screen: General Appellation Search Parcel screen: Maori Appellation Search Parcel screen: Other Appellation View Instrument Image screen Search Appellation screen Search Appellation screen: General Appellation Search Appellation screen: Maori Appellation Search Appellation screen: Other Appellation Guaranteed Search screen Request Product List screen View Image Package screen Request Manual Copy screen Appendix L: Spatial search screen information Spatial Window: Current Layers tab Spatial Window: All Layers tab Spatial Window: Labels tab Spatial Searches screen: General Searches tab Spatial Searches screen: Survey Searches tab Object Information Tool screen Display Survey screen Survey Data Extraction screen Filter Vectors screen Select Items screen Prepare Transformation screen Appendix M: Other Searches screens Survey Dataset screen Select Instrument screen Print screen Save As screen Print to Scale screen Save As Preference screen e-search User Guide v3.19.doc Page 8 of 187

9 1 ABOUT THIS USER GUIDE 1.1 Purpose The purpose of this guide is to explain how to use Landonline to perform spatial and textual searches to find: surveys titles parcels supporting documents marks vectors, and instrument images. In addition this guide explains how to save and retrieve search results and criteria, and how to create requests. This User Guide is part of a series of help and support tools that are available for you. The other support tools are: Quick Reference Cards, Online Help, where you can press F1 while in a Landonline screen to get help for the topic you are working on. 1.2 Intended readership This user guide is intended for all users of Landonline. 1.3 How to use this guide User guide structure This guide is a reference guide. It is structured to enable readers to look up the parts of the text they require to perform specific tasks. It has six chapters: Chapter one, this chapter, outlines the purpose of this guide, who it is intended for and how to use it. Chapter two, Introduction to Landonline, provides a brief introduction to Landonline and searches, and also will help you to get started using Landonline on your computer. Chapters three to six present step by step instructions for managing your details in Landonline and searching in Landonline Layout There are several layout conventions used in this guide to present information and aid comprehension Chapter overviews Each chapter begins with an overview. The overview introduces the topics in the chapter and presents important concepts and terms. e-search User Guide v3.19.doc Page 9 of 187

10 Steps and tasks Tasks are displayed at a high level in a boxed paragraph. Where tasks are sequential they are listed as steps. For example, here are the tasks you can perform using the Spatial Searches screen. Tasks: The tasks you can perform using the Spatial Searches screen are: Display the Spatial Searches screen. Perform a search using the General Searches tab. Perform a search using the Survey Searches tab. The detail for each step or task is further explained in headings following the task list Screen shots 1 Where appropriate, screen shots are used. The purpose of each screen is explained the first time it is displayed. In addition, portions of screen shots and full screen shots are used to provide detailed instructions for tasks and steps. For example, this screen shows the steps required to search for a title using an address. 3 2 Detailed steps for each task are presented immediately following the screen. e-search User Guide v3.19.doc Page 10 of 187

11 Toolkit resources The Landonline Toolkit provides a set of resources to assist you to use Landonline. Toolkit resources include: User Guides: e-search User Guide, e-dealing User Guide, e-survey User Guide, TA e- certification User Guide, Notices User Guide and Requests User Guide. Wizards in Landonline e-dealing Practice Tool Quick Reference Cards Landonline Help References The text uses cross references to refer to other parts of the guide. For example: See References. In some instances other user guides are referenced. For example: For more information about searches, refer to the e-search User Guide Bolded text The following items are bolded in the text: references to other topics and User Guides references to figures and tables Notes and Cautions Menu selections Notes and cautions Note: This format is used to emphasise points, remind readers of something, or to indicate information they need to be aware of. Caution: This format is used to warn readers about certain actions that can have a serious impact on their work in Landonline. e-search User Guide v3.19.doc Page 11 of 187

12 2 INTRODUCTION TO LANDONLINE 2.1 Overview Landonline is an electronic system which holds and manages land information in a national database. The database is the official, authoritative, and in the case of titles, the state guaranteed record. Landonline allows comprehensive searching of the database. The rest of this chapter: broadly describes the two types of searches you can perform in Landonline; and explains how to get started in Landonline. Landonline also allows for remote digital lodgement for conveyancers and surveyors and electronic registration of e-dealings. An e-dealing is a conveyancing transaction electronically prepared and signed. When submitted, it is either registered without manual intervention or lodged for LINZ to check and effect registration. An e-survey is prepared, signed and submitted to LINZ electronically without the surveyor having to provide paperwork Types of searches Searches may be undertaken using text based screens or the Spatial Window Text based searches Text searches involve using known information to find Title or Survey information in Landonline (eg use a Title Reference to search for a Title). Text based searches are used to find: Titles Instruments Surveys Parcels, and Supporting Documents Spatial searches Spatial searching involves using text or spatial navigation to find information and display its location, shape or label in the Spatial Window. In spatial searches the individual pieces of information are referred to as objects. Spatial searching is used to find: Surveys and survey data Parcels Marks and vectors Features and places Roads Addresses. Spatial searches can be performed by anyone with access to a spatial searching licence. e-search User Guide v3.19.doc Page 12 of 187

13 2.2 Getting started in Landonline You connect to Landonline via the Landonline website. Once you have logged on to the Internet, you pass through security to gain access to a Citrix server. You are connected to Landonline without requiring the Landonline software to be installed on your computer. Landonline appears as if it runs on your PC when, in reality, it runs on a LINZ server. The main benefit of this is to reduce the quantity of data sent between your PC and the Landonline server via the Internet. To maintain your security and that of your clients, you must have a Landonline digital certificate. Your digital certificate is an electronic identifier, unique to you, created and stored on your computer. Your digital certificate permits you to log on to Landonline. For further information about digital certificates refer to the Landonline website, During Logon you may be prompted to select: your firm, if you perform work for more than one firm; and a licence, if the firm you are working for has more than one type of Landonline licence. Licences are issued to firms by Land Information New Zealand (LINZ). These enable users in a firm to perform pre-determined tasks in Landonline. Your firm s System Manager can set a default licence for you. Once set, this default licence will display every time you log on. You have the option to select a different licence if another one is available to you. Once you select a licence, that licence cannot be used by another user in the firm until you log off Landonline. Tasks: The tasks required to get started in Landonline are: Log on to Landonline Select your firm and licence. The following headings correspond with these tasks and describe them in more detail Log on to Landonline Caution: Keep your passwords secure and log off Landonline when you leave your computer. If you need to use another computer, you must transfer your digital certificate and make sure it is deleted from your previous computer. For more information about transferring your digital certificate, refer to the Landonline website, 1. Open the internet browser on your computer and display the Landonline Welcome page, 2. The (Registered User Logon access point) displays with a coloured band to advise the status of Landonline. Green Landonline is available and you can logon. e-search User Guide v3.19.doc Page 13 of 187

14 Blue Landonline is available, but there are issues affecting some customers. A message displays to advise more details. Red Landonline is not available. A message displays to advise why it is not available and approximately when it will be available again. 3. Click to display a Client Authentication screen. The appearance of this screen can differ depending on the browser you use (eg Internet Explorer, Netscape). Select your digital signature. Click to display the Logon to Landonline screen. 4. Type your User Id and Password. 5. Click If you log on successfully and you are a member of only one firm with only one licence, Landonline Workspace displays. See chapter 3 Workspace. Otherwise, Landonline displays the Choose a Firm and Licence screen to select the licence to use. For more information, see Select your firm and licence. Forgotten passwords: For details on how to reset a forgotten password, please refer to User Guide, Reset Forgotten Landonline Password Select your firm and licence If you work for more than one firm or a firm you work for has more than one licence, the Choose a Firm and Licence screen displays when you click from the Landonline website. You may need to select: the firm you currently want to perform work for, and the licence you want to use. To select your firm and licence, in the Choose a Firm and Licence screen: 1. Select the correct Firm ID from the drop down list. 2. Select the correct licence from the drop down list. 3. Click to confirm your selections and open Workspace. Note: There are several licence options for Landonline. For more information about licence types refer to the Landonline website, Using Landonline Help This section explains how to use Help and some of its features. Use Help to: Understand how to use Landonline to carry out tasks. Help is context sensitive. Find out the purpose and function of the current screen Displaying Help You can display the Help file in three ways: Press F1 to display Help for the current screen. Click (Help) in Landonline Workspace. e-search User Guide v3.19.doc Page 14 of 187

15 Select Help Landonline Help Topics. When activated, Help displays on top of all other screens Help contents and structure There are three areas of Help. These are the: Toolbar Tabs area where you find a Help topic to view: Contents - contains all Help topics in chapter order Index - lists all help topics in alphabetical order Search - to search for a keyword in Help topics Favourites - to save a Help topic as your favourite Topic area where the contents of the selected Help topic displays. Toolbar Tabs Area Topic area Navigating Help There are several ways to move through Help to display the topic you require: Click the buttons preceding each topic in the Tree. These buttons display as, and next to each topic in the contents area of your screen. As you select a topic in the Tree it displays in the Topic area. Click the or to view topics you have seen before. Click the underlined text (hypertext link) in the Topic area to go directly to the topic. The new topic will be selected in the Tree. e-search User Guide v3.19.doc Page 15 of 187

16 2.3.4 Finding Information in Help You can find Help in several ways. In the Tree area: Use the Contents tab to select a topic and expand it to view a list of related topics. Use the Index tab to find a topic from the alphabetical list. Use the Search tab to find a topic based on a keyword. Use the Favourites tab to find a previously saved Help topic Printing Help You can print the information in a topic. To print: Select a topic in the Tree and click. In the Print Topics screen, you can choose to print only the selected topic or the selected topic and all sub topics. Right click in the Topic area and select Print from the menu. This only prints the selected topic. e-search User Guide v3.19.doc Page 16 of 187

17 3 WORKSPACE 3.1 Overview The Workspace screen is the first screen you see when you log on to Landonline. You use Workspace to open Searches and change your details and password. This chapter introduces Workspace. It explains: the components of Workspace how to use Workspace to open Searches how to maintain your details in Landonline, specifically your user details and your password. how to create requests in Workspace. 3.2 Workspace screen Whenever you log on to Landonline Workspace displays. Workspace has three main areas: Workspace Toolbar Workspace Tree Workspace Detail Panel. Workspace Toolbar Workspace Tree Workspace Detail Panel e-search User Guide v3.19.doc Page 17 of 187

18 3.2.1 Workspace Toolbar The Workspace Toolbar has icons that open different parts of Landonline. Your user privileges determine which icons display in your Workspace. Table 3-1 lists these icons and describes when you would use them. Icon Searches Create Request My Details Change Password Help Action Use this icon to search for information in Landonline, (eg titles and survey plans). Click to display Searches. Use this icon to create and send specific requests to LINZ to action. Click to display the Create Request screen. For more information, refer to the Requests User Guide. This is where you update your contact details and preferences. Click to display the Maintain User screen. This is where you change your password. Click to display the Change Password screen. This is where you can find out more information about using Landonline. Click to display Landonline Help. Table 3-1 Workspace Toolbar icons for Searches Only users Workspace Tree Workspace Tree folders The Workspace Tree lists all messages you receive regarding searches work in your My Messages folder. Table 3-2 explains this folder. Folder or My Messages Description When displays, new messages have been added to your My Messages folder. Note: This folder cannot be expanded further. Table 3-2 Folder in the Workspace Tree Workspace Detail panel The Workspace Detail panel displays the content of the item selected in the Workspace Tree. If you are a Searches Only user you will not use this part of Workspace. For more information about this part of Workspace refer to the e-survey User Guide or e-dealing User Guide Login security check When the Workspace screen first opens after you log in to Landonline, the date and time of your last log in displays underneath the Workspace Toolbar icons. This message allows you to determine whether another person has used your username and password to access Landonline without your knowledge. As soon as you click elsewhere in the screen, Landonline replaces the message with microhelp for the selected item. e-search User Guide v3.19.doc Page 18 of 187

19 3.2.5 Firm s credit Workspace displays your firm s: Available Credit (ie Unlimited), and Current Balance (ie the total charges incurred during the current logged on session). These are located underneath the Workspace Detail panel. The Current Balance changes as you and others in your firm incur fees. 3.3 Change your details or password You can use the Workspace Toolbar to open other parts of Landonline where you can: change your details (eg your contact details and Landonline preferences). change your Landonline password Change your details You change your details in the Maintain User screen. The Maintain User screen records your Contact Details and Landonline Preferences. For example, your telephone number, postal address and address for notifications. The Contact Details tab defaults the address for notifications to your Default address, regardless of the firm(s) you are associated with. You can change this option at any time to have your notifications sent to a separate address for each firm instead of your default address, if required. If you work for more than one firm you will need to set your preferences for each firm in the Preferences tab the first time you log on to Landonline through that firm. After making your initial settings you can change them at any time. Tasks You use the Maintain User screen to: Change your Contact Details. Change the address for notifications for an associated firm. Confirm the address (if entered or changed). Change your Preferences. Display the change Password screen. The following headings correspond with these tasks and explain them in more detail. e-search User Guide v3.19.doc Page 19 of 187

20 Change your Contact details This is the Maintain User screen. Brenda Dawson s contact details and address for notifications display in the Contact Details tab. All notifications sent to Brenda will go to her default address. To change your contact details: 1. Click (My Details) in the Workspace Toolbar to display the Maintain User screen. 2. Change your Preferred Name, Telephone Details and Physical Address as required in the Contact Details tab. Only your preferred name is mandatory. 3. If the Use default address for all associated firms checkbox is checked (in the Contact Addresses for Notifications area) make any edits to your address displayed for notifications. If this checkbox is unchecked, see Change the address for notifications for an associated firm. 4. If you enter or change your address, see Confirm the address. 5. Select File Save to save changes and remain in the screen, otherwise click to save and close the screen. Note: Search users do not have the notifications functionality, but the Contact Addresses for Notifications area must still contain information as it can be used for other purposes (eg the address will be used when you request a Request Product List search). Do not use an apostrophe ( ), double quotation ( ) or vertical bar (pipe) ( ) in any of the fields in the Contact Details tab. e-search User Guide v3.19.doc Page 20 of 187

21 Your Default address must contain details in the Address and fields. For more information about fields in the Contact Details tab (eg Prefix, Suffix) for more information, see Table 3-3. Table 3-3 provides a full description of the fields and buttons in the Contact Details tab. Field, Button or Area Name Details Preferred Name Telephone Details Physical Address Use default address for all associated firms Address when associated with firm Prefix Name Suffix Firm Address Town Postcode DX Box Country Formatted Postal Address Edit History Description Landonline displays the Title, Given Names and Family Name for the user. You cannot change these details. Replace this text with your preferred name (if required). This field allows you to enter the name you would prefer to be addressed by when being contacted by Landonline support staff and in any notifications sent to you by Landonline. By default it will contain a concatenation of your official Title, Given Name and Family Name. Enter your contact telephone number, Mobile number and Fax number. Include an area code (eg 04 for Wellington) and extension number (if applicable). Enter your physical address details in the Street, Town and Country fields. Include the building name (if applicable). The physical address is optional. Check to indicate the contact address displayed below is the default address for all notifications regardless of which firm you represent. This is the default setting. Uncheck if the address for notifications differs for one or more firms you are associated with. The Address when associated with firm field displays below this field. It is also used for any firm for which you have not defined a unique address (ie where you have left their address details blank). This field only displays when you uncheck the Use default address for all associated firms checkbox. It lists all firms you are associated with as well as a Default option. Select the firm from the drop down list to maintain the contact address for notifications sent to the selected firm. You can enter a different address for each firm (if required). The Default option contains details of your default address. This is the address Landonline uses when you check the Use default address for all associated firm checkbox. Enter any prefix for the address (eg FreePost or other reference) if applicable. Landonline displays your preferred name. Enter additional postal address information (eg your job position, department, building name) if required. Landonline displays the name of your firm. When the Use default address for all associated firms checkbox is checked, <firm name> displays in this field as a placeholder for your firm name. Enter your postal address for notifications. Press the Enter key to begin a new line. If you have a PO Box number or Private Box number, type this in full (eg PO Box 123). Leave this field blank if you enter a DX Box. This is a mandatory field for your default address. Enter the town postal address for notifications. Enter the postcode for the postal address. Leave this field blank if you enter a DX Box. Enter the DX Post box reference for notifications (if applicable). Do not enter the characters DX in this field. Landonline will automatically add this prefix to the reference you enter. Use upper case characters A-Z and numbers 0-9 in this field. Select the country postal address from the drop down list. Enter your address and press tab (or click elsewhere in the screen) to display the Verify Address screen to re-enter your password for confirmation. This is a mandatory field for your default address. Landonline displays a preview of your currently entered address details. Landonline displays the name of the person who last modified the user contact details and the date. When you select an associated firm, Landonline displays the person who last modified the firm contact details and the date. You cannot change these details. Table 3-3 Maintain User screen: Contact Details tab e-search User Guide v3.19.doc Page 21 of 187

22 Change the address for notifications for an associated firm You can select to have notifications sent to you at each individual firm you are associated with instead of to your default address. You can specify a different contact address of each firm or leave the address fields empty and your default address will be used for that firm. You don't have to be logged in to a firm to change your notifications address details for that firm. If you decide to record a unique contact address for each associated firm, you must ensure the unique address details are kept current and correct Brenda Dawson has unchecked the Use Default address for all associated firms checkbox in the Contact Details tab. She has chosen to receive notifications initiated while logged in under Wellington Search Services to a different address than her default address. Maria will then select each firm she is associated with to check the address for each is current and correct. To change your contact address for notifications that relate to work done for a specific firm, in the Contact Details tab: 1. Uncheck the Use default address for all associated firms checkbox (in the Contact Addresses for Notifications area). A message displays to warn you that any addresses defined here for other firms will now be used for notifications instead of your default address. Click to the message. 2. Select the name of the firm in the Address when associated with firm field drop down list to display address details for the selected firm. (This field displays all firms you are associated with and will default to the firm with which you are currently logged in to.) Select the Default option in the drop down list to view or update details of your default address. e-search User Guide v3.19.doc Page 22 of 187

23 3. Enter or change contact address details for notifications related to the selected firm, as required. If you enter or change your address, see Confirm the address. Select File Save to save changes entered for this firm. 4. Repeat step 2 and 3 for another firm you are associated with, if required. 5. To have all notifications sent to your default Contact Address (regardless of the firm you represent): Check the Use default address for all associated firms checkbox. A message displays to advise you that individual addresses for firms you are associated with will not be used (ie your default address will now be used). Click to the message. 6. Select File Save to save changes and remain in the screen, otherwise click to save and close the screen. Note: Your Default address must contain details in the Address and fields. For more information about fields in the Contact Details tab (eg Prefix, Suffix) see Table 3-3. Do not use an apostrophe ( ), double quotation ( ) or vertical bar (pipe) ( ) in any of the fields in the Contact Details tab. When you save notifications address details for a selected firm, the Edit History area your name displays the person who last modified the User Details and Firm Contact Details as well as the date on which they were modified Confirm the address When you enter or change an address in the Contact Details tab you must verify this address by re-entering the address. You use the Verify Address screen to reenter and confirm your address. After entering or changing an address, this screen displays when you press tab or when you click elsewhere in the Contact Details tab. To confirm a new address, in the Verify Address screen: 1. Re-enter your address in the field. This must be the same address you entered in the Contact Details tab. (Refer to Table 3-4 for details of the Verify Address screen, if required.) 2. Click to close the screen and return to the Contact Details. If the address does not match the address you entered in the Contact Details tab, an error message displays. Repeat these steps. Alternatively, click and return to the Contact Details tab to enter the correct address and repeat these steps. Note: You must enter the address into the Verify Address screen. You cannot copy and paste the address from the Contact Details tab. e-search User Guide v3.19.doc Page 23 of 187

24 Field, Button or Area OK Cancel Description Enter the same address you entered in the Contact Details tab. You must enter the address again. You cannot copy and paste the address into this field. Click to verify the address is the same as that entered in the previous screen. If confirmed, Landonline closes the screen and returns you to the Contact Details tab. Click to cancel re-entering your address and close the screen and return to the previous screen Change your preferences You can set your preferences to: Table 3-4 Verify screen fields and buttons a default Land District and LINZ office. the supervising Conveyancing Professional if you are a Primary Contact. (This only applies to Conveyancing Users of Landonline). You will need to set your preferences for each firm the first time you log on to Landonline through that firm. After making your initial settings you can change them at any time Brenda Dawson has selected the Preferences tab in the Maintain User screen. To change your preferences: 1. Click (My Details) in the Workspace Toolbar to display the Maintain User screen. 2. Select the Preferences tab. 3. Select your Default Land District and LINZ Office. 4. Select None in the Conveyancing Professional Firm. e-search User Guide v3.19.doc Page 24 of 187

25 5. Check the Reset screens to their default size and position checkbox (if required) to reset your Landonline screens to display at their default size and position or to correct any corrupt values in your CRSUser.ini file. 6. Click to save your changes and close the Maintain User screen. If you checked the Reset screens to their default size and position checkbox, you must log out of Landonline and log back in for the settings to be reset. Note: If you are Conveyancing or Survey User, refer to the e-survey User Guide or e-dealing User Guide for information about changing your preferences. See Table 3-5 for a full description of the fields in the Preferences tab. Field / Area Warning of lodgement fee charge Display Post Registration Search Default Land District Default LINZ Office Conveyancing Professional Firm Conveyancing Professional Reset screens to their default size and position Description Search users do not complete this area as it only applies to Conveyancing and Survey users Search users do not complete this area as it only applies to Conveyancing users and survey users. Select your default land district from the drop down list. The land district you select defaults on Searches screens in Landonline, but can be changed. Select your relevant LINZ office from the drop down list. Search users do not complete this field as it only applies to Conveyancing users. Search users do not complete this field as it only applies to Conveyancing users. Check to reset your Landonline settings. Use this if your CRSUser.ini file has corrupt values or to reset your Landonline screens to display in the default position and at the default size (eg you may have dragged a screen off the computer display in error). This deletes the existing CRSUser.ini file, creates a new.ini file and stores it in the default directory Change password Table 3-5 Maintain User screen: Preferences tab information Periodically Landonline prompts you to change your password; however, you can change your password at any time. You cannot use the same password more than once Display the Change Password screen To display the Change Password screen, in Workspace: 1. Click (Change Password) from the Workspace Toolbar to open the Change Password screen Change your password 1. Display the Change Password screen. See Display the Change Password screen. 2. Type your old password in the Old Password field. 3. Type your new password in the New Password field. Table 3-6 outlines the parameters you must work within to create your password. 4. Type your new password again in the Re-enter New Password field. 5. Click to save your password and close the screen. e-search User Guide v3.19.doc Page 25 of 187

26 Parameter Length of password Description Eight to 20 alpha-numeric characters. Should contain at lease one number, one lower case character and one upper Password content case character. Valid password characters a-z, A-Z, 0-9 Hash (#), dollar ($), percent (%), ampersand (&), underscore (_), hyphen (-), full-stop (.), comma (,), less than symbol (<), greater than symbol (>) and space. Table 3-6 Password parameters e-search User Guide v3.19.doc Page 26 of 187

27 4 ABOUT SEARCHES 4.1 Overview You can search within Landonline to find titles, surveys and survey data using Searches. In Searches you can choose to search using text or the Spatial Window (subject to having a licence to use spatial functionality). Once you have performed your search you can add the result to the Searches tree for viewing. This chapter explains how to get the best from searching. Specifically it explains: the main components of the Searches screen how fees apply to searches searching tips how to use favourites to save and recall searches. 4.2 Searches Search menu Searches tree Viewing area. Searches is the part of Landonline where you search for information. The Searches screen consists of a: Searches Tree Viewing Area The following headings correspond with these areas of Searches and describe them in more detail. e-search User Guide v3.19.doc Page 27 of 187

28 4.2.1 Searches menu There are five menus unique to Searches: Search Map View (spatial searching only) Map Utilities (spatial searching only) Tools Favourites Search menu You use the Search menu to open other screens where you can search for information in Landonline. There are two ways to search for information: Text search (eg legal description, survey plan reference). See chapter 5 Text based searches. Note: You can request LINZ to send a copy of an unconverted title or survey record using the Request Manual Copy screen. See section 5.18 Request a copy of an unconverted record Spatial search (ie using a graphical display).note: To perform a spatial search you need a licence that enables spatial searching. See chapter 6. Spatial Searching e-search User Guide v3.19.doc Page 28 of 187

29 Map View menu You use the Map View menu when searching for items spatially. This contains the tools you use to navigate and select items in the Spatial Window. These tools also display as icons in the Spatial Window. The Spatial Window must be open to activate this menu Map Utilities menu You use the Map Utilities menu when searching spatially. These are tools for managing your spatial searches. The Spatial Window must be open to activate this menu. e-search User Guide v3.19.doc Page 29 of 187

30 Tools menu You use the Tools menu to track fees and request information from LINZ Favourites menu You use Favourites to save and delete your favourite searches Searches Tree The Searches tree is where information you have searched for is listed. It displays a standard list of folders: Titles Surveys Parcels Marks/Nodes Vectors Supporting Documents. You only see information in these folders after you have searched for it and added it to the Searches tree. For example, a survey item and its components are added to the survey folder on the tree. You expand the tree to find the information you require to view or print. The view displays in the viewing area and depends on the item selected in the Searches tree Viewing area The viewing area displays information and images for items selected in the Searches tree. There are several different views: Structured Text View Image View Spatial View Structured Text View A Structured Text View contains details of the selected item displayed in a report form. If the item you select has an Image View as well as a Structured Text View, two tabs display in the Searches viewing area. e-search User Guide v3.19.doc Page 30 of 187

31 Image View An Image View is the scanned image of an item in Landonline (eg survey, Record of Title). The image displays in the viewing area of the Searches screen. Some items you select from the tree have a Structured Text View tab and an Image View tab Spatial View A Spatial View is only available for a Survey view or Parcel view of surveys. This view is similar to the Spatial Window except you view the survey or parcel in isolation. There are also a limited number of layers that display and functions you can perform. Not all surveys have a Survey view or Parcel view. Survey conversion may have created partial survey views only. Since the beginning of Landonline, all surveys Approved as to Survey have a survey view and parcel view. 4.3 Display the Searches screen To display Searches, in Workspace: 1. Click (Searches). 4.4 How fees apply to searches Incurring fees in Searches Title fees Survey fees. There are two types of fee structures for searching: When you search for an item that attracts a fee, Landonline checks your credit before displaying the item. If there is not enough credit Landonline displays a message and does not display the item. You are only charged once for viewing an item during the current session. There is no fee charged for using the Spatial Window. If you request a product to be sent by , you are not charged a fee until LINZ sends the package to you. See 5.16 Request a product to be sent by Title fees for searching Table 4-1 lists title items available from Searches for which you are charged a fee. There is no charge to view and print the summary information for a pending, current or historic instrument. Item Title - current view Title - historic view Title plan or diagram (ie, an image) Instrument - current (image) Instrument - historic (image) Guaranteed search note Title search (with diagram) Supporting document (image) When fee is incurred View or print View or print View or print View or print View or print Print View or print View or print e-search User Guide v3.19.doc Page 31 of 187

32 Survey fees for searching Table 4-1 Title fees for searching Table 4-2 lists survey items available in Searches for which Landonline charges you a fee. Item Plan When fee is incurred View or print Add a client reference Table 4-2 Survey fees for searching You can enter a client reference in Searches. The client reference displays on the fees report and Landonline invoice against each product. When you first open this screen the Client Reference field defaults to your User Id. Any subsequent reference or name entered in this field displays as the default the next time you open this screen in the same logged on session. The client reference entered displays as the Current Client at the bottom of Searches. The total fees generated for the current client displays in the Current Fees area. Each time you clear the client reference information, Landonline resets the Current Fee field to zero. Caution: A client reference must be used to reconcile fees against client charges Enter a client reference 3 2 To enter a reference for your client, in Searches: 1. Select Tools Client Reference... to display the Client Reference screen. 2. Click to clear the screen and activate the Client Reference field. 3. Enter a new client reference. You can type any combination of letters or numbers. (Do not use an apostrophe ('), double quotation (") or pipe ( ) in this field.) 4. Click 4 Note: The default client reference is the user's Id. The details you enter using the Client Reference screen are displayed at the bottom of the main Searches screen next to Current Client. A total of fees automatically generated by Landonline for that client displays next to Current Fees. e-search User Guide v3.19.doc Page 32 of 187

33 4.4.3 Generate fees report You can generate a fees report detailing fees incurred by your firm or any user within your firm using the Fees Report screen. The report displays fees for your firm and accurately identifies Searches fees. If any cancelled fee items display in the report, the total of fees does not include these items. The Fee Status that displays for each fee item in the Fees Report when generates is described in the Table 4-3. Fee Status Draft Final Cancelled Withdrawn Requisitioned Description Draft fee item. The fee item is either pending or has been sent to billing. The fee item has been cancelled as the dealing has been withdrawn. The fee item relates to a requisitioned transaction. Table 4-3 Fee Status description Tasks: When generating fees you can: Display the Fees Report screen. Generate a fees report. Print or save a fees report. The following headings correspond with these tasks and describe them in more detail Display the Fees Report screen To display the Fees Report screen, in Searches: 1. Select Tools Fees Report... e-search User Guide v3.19.doc Page 33 of 187

34 Generate a Fees Report Use the Fees Report screen to generate a fees report for you, another user in your firm, or your firm Maria Dobson has generated a Fees Report to view fees she incurred for her clients at Tarbottom O Connor & Co. When you display the Fees Report screen the Start Date and End Date fields default to the current date and the User field defaults to your User Id, name and firm. Generate a Fees Report for a user In the Fees Report screen: 1. Select Search By User. If the report is for a User other than you, enter the User Id for the user required in the User field, or click to search for and select the user. 2. Enter the date range for the report in the Start Date and End Date fields. Use the format dd/mm/yyyy. 3. Click to display the report. Generate a Fees Report for your firm: In the Fees Report screen: 1. Click Search By Firm. The User field defaults to your User Id, name and firm. 2. Enter the date range for the report in the Start Date and End Date fields. Use the format dd/mm/yyyy. e-search User Guide v3.19.doc Page 34 of 187

35 3. Click to display the report. Generate a Fees Report for your firm using a client reference or transaction Id: In the Fees Report screen: 1. Enter your search criteria (as required) in the: Transaction Id, and/or, Client Reference 1 field, and/or Client Reference 2 field. 2. Click to display the report. Note: You must enter the exact match in the Client Reference 1, Client Reference 2 and Transaction Id fields. If two client references were used for a transaction, you must enter both to find a match. If you entered a reference in the Client Reference 1 field and in the Client Reference 2 field for an e-dealing, the generated report will return both references. These references will display in the report separated by an ampersand (&). If you decide against entering a Client Reference or Transaction Id, click in the Start Date field to activate the date fields again Print or save a Fees Report To print a Fees Report, in the Fees Report screen: 1. Generate the report. See Generate fees report. 2. Click to display the Print screen. 3. Select your print options. 4. Click To save a Fees Report, in the Fees Report screen: 1. Generate the report. 2. Click 3. Select the location on your computer to save the file to and enter a file name. 4. Click Generate fees report Toolkit Table 4-4 lists other tools that assist with generating a Fees Report. Tool Landonline Help Description Press F1 in the Fees Report screen to display more information about generating a fees report. Table 4-4 Generate fees reports Toolkit 4.5 Searching tips You can improve your search by using: e-search User Guide v3.19.doc Page 35 of 187

36 Default settings Search criteria Wildcards Default settings When you perform a search in Landonline you can save some of the search criteria used in a search screen as the default for that screen. Note: If you don't set default search criteria, Landonline defaults to the settings specified in your user details. For more information about changing your user details, see Change your details. Tasks: You can: Save your search criteria for specific fields. Restore a previously saved default. The following headings correspond with these tasks and describe them in more detail Save your search criteria for specific fields 1. Display the search screen you require and enter search criteria. See chapter 5 Text based searches. 2. Click A message displays to advise default setting have been saved. Click Restore a previously saved default When you restore your default settings in a search screen Landonline restores the last setting you saved. If you haven t saved a default setting for a screen the setting in your user details will be restored. 1. Display the search screen you require. See chapter 5 Text based searches. 2. Click Note: Landonline can only restore the last setting saved Default fields you can save settings for Table 4-5 lists Searches screens and the fields that support default settings. Screen name Search Title Search Survey Search Mark Search Parcel Spatial Searches - General Searches tab Spatial Searches - Survey Searches tab Search Appellation Fields you can save with a default value Land District Land District Name Type, Land District Appellation Format, Land District, Parcel Type, Plan Type Search Type, Land District Search Type Appellation Format, Parcel Type, Plan Type Table 4-5 Search screen fields that allow default settings Note: You can also save default layer settings for the Spatial Window. For more information, see Save a User Defined theme. e-search User Guide v3.19.doc Page 36 of 187

37 4.5.2 Search criteria Use search criteria to help you narrow your search and return the result you want. The more search criteria you can provide the more likely you are to get the desired result. Enter less search criteria if you do not get the required results. This may return a larger set of results Wildcards In many of the Search Criteria fields you can use wildcards to help you search. A wildcard is a symbol you type as part of your search criteria entry. You use wildcards when you don t know the exact details to search on. For example, you know a user s family name is Johnson or Johnston, but you are uncertain which spelling is correct. In this instance you might type Johns*. There are two wildcard symbols you can use in Landonline: * (asterisk) this completes a search entry? (question mark) this is used as a placeholder in a search entry. These symbols may be used together or separately. Table 4-6 shows how wildcards may be used. Type this. John* Sm?th Br?a* Sample search results John, Johns, Johnson, Johnston, Johnstone, etc Smith, Smyth Breaden, Brian, Bryan, Broad, Broadmore, etc Tips for using wildcards effectively: Table 4-6 Examples of wildcard use in search criteria You must prefix the first wildcard symbol used in a field with at least two letters or numbers. For exceptions to this rule in the Search Title screen, see topic Additional wildcard options name fields and topic Additional wildcard options Legal Description field. Broad use of wildcards can take some time to return results. Refine your search as much as possible Additional wildcard options name fields In the Search Title screen you can also use a wildcard in the first or second position in the Given Names, Owners Family Name and Corporate Name fields. e-search User Guide v3.19.doc Page 37 of 187

38 A wildcard used in the first or second position of a field must be followed by at least four characters, except when used in the Given Name(s) field. In the Given Name(s) field, a wildcard can be used on its own or with one other character. LINZ recommends that you use at least one other search criteria wherever possible when using wildcards. This will refine your search and reduce any impact on performance. Table 4-7 shows how wildcards may be used in the name fields. Type this. M*cDonald S?mons* *trust* *security Sample search results Macdonald, MacDonald, McDonald. Symons, Simons, Simonson. anything with 'trust' in the name, eg First National Trust, Trustees Executors Ltd, Licensing Trust Ltd, etc. anything ending with 'security', eg Better Security, Main Street Security, etc Table 4-7 Examples of additional wildcard use for name fields Additional wildcard options Legal Description field In the Search Title screen you can use wildcards in any position in the Legal Description field. You can also use abbreviations for a plan type without having to use wildcards. These abbreviations are explained in Table 4-8. Plan Type Abbreviation DP DPS ML SD SO Full plan name returned to the Search Results area Deposited Plan Deposited Plan South Auckland Maori Land Plan Survey District Plan Survey Office Plan Table 4-8 Plan Type Abbreviations to use in the Legal Description field Table 4-9 shows how wildcards can be used in the Legal Description field. There must be at least three characters (including spaces) between each wildcard used. Type this. Sample search results Unit * DP All titles for all Units associated with Deposited Plan * DP All titles for Deposited Plan DP Acc* DP All titles with an Accessory Unit or Accessory Building for Deposited Plan DP Section 122 Block II Nga?re Survey District Section 122 Block II Ngaere Survey District and Section 122 Block II Ngaire Survey District. Table 4-9 Examples of additional wildcard use for the Legal Description field There are limitations on the information you can use to search using wildcards in the Legal Description field. You cannot: use a Parcel Type (eg Lot, Section, Unit, etc) without a Plan Type (eg DP, SD, etc) and Plan Number, use a Plan Type (eg DP, DPS, ML, etc) without a Plan Number, use? (question mark) to replace a number in a Plan Number. Table 4-10 shows examples of invalid wildcard use. e-search User Guide v3.19.doc Page 38 of 187

39 DO NOT use Lot* DP* Section* DP* Lot* Section* Unit* DP 123?4 This would potentially retrieve Every Lot in every Deposited Plan in Landonline. Every Section in Landonline. Every Deposited Plan in Landonline. Every Lot and Section in Landonline. All Units associated with Deposited Plans 12304, 12314, 12324, 12334, 12344, etc, in Landonline. Table 4-10 Invalid wildcard examples Note When searching titles by Legal Description using a wild card search in the Title search screen Titles with legal descriptions greater than 250 characters may not display. If for example your wild card search is on a DP number if that DP number does not appear within the first 250 characters, no match will be found. If in doubt, use a specific appellation search to find all titles, one at a time. 4.6 Using the Search Results Options All text based search screens, except for the Search Instrument screen, have Search Results Options which allow you to print, copy or save a list of selected items from the Search Results area. You can also resize the Search Results area in these screens. This can be helpful when your search returns a large number of results. Selects all items in the Search Results area. Expands and contracts the Search Results area. Copies all selected items in the Search Results area to the clipboard. Adds items selected from the Search Results area to the Searches tree. Deselects all selected items in the Search Results area. Prints all selected items in the Search Results area. Saves all selected items in the Search Results area to a file in your computer. Search Results Options are available in the: Search Title screen Search Survey screen Search Supporting Document screen Search Mark screen Search Parcel screen There is no charge to print, copy or save a list of selected Search Results items. Note: If the entire search screen does not display, set the screen resolution in your Display settings to the recommended size of 1024 x 768. e-search User Guide v3.19.doc Page 39 of 187

40 Tasks: The Search Results Options you can perform in the Search Results area of specific search screens are: Add search result items to the Searches tree. Resize the Search Results area. Select or deselect results. Print a list of results. Copy a list of results to the clipboard. Save a list of results to a file. The following headings correspond with these tasks and describe them in more detail Add search result items to the Searches tree You can add all or some of your search result items to the Searches tree. See topic 5.12 Add items from a text based search to the Searches tree. e-search User Guide v3.19.doc Page 40 of 187

41 4.6.2 Resize the Search Results area If you have a large number of search results, you can enlarge the Search Results area to view more of your search results at one time. Maria Dobson has clicked the Resize button so she can see all results returned from her title search. She has also scrolled to see the other information for these titles listed in the Search Results area. To expand and contract the Search Results area of a search screen, in the search screen: 1. Click to expand the Search Results area of the screen only. 2. Click again to return the screen to its original size. The maximise button can also be used Select or deselect results You can select all items and deselect all items selected in the Search Results area. You can also individually select one or more items in the Search Results area. In the search screen: 1. Press and hold Ctrl and click the items you require to individually select one or more items in the list. 2. Click the first item, press and hold Shift and click the last item to select a group of consecutive items. e-search User Guide v3.19.doc Page 41 of 187

42 3. Click to select all items in the list. Press and hold Ctrl and click any item in the list which are not required, if necessary. 4. Click to deselect all selected items Print a list of results You can print a list of items from the Search Results area. In the search screen: 1. Select the titles you require for the list. See topic Select or deselect results. 2. Click 3. The Print screen displays with UniPrint as the name of the printer. 4. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the page. 5. Click to display the Print screen (if this option is selected in your UniPrint settings). 6. Select your print options. 7. Click Note: You can set your computer to preview items in UniPrint or Acrobat Reader. The steps above are for UniPrint. To print from Acrobat Reader, select File Print For more information, go to the e-search area of the Landonline website and select Printing, using the spatial window and viewing images FAQs and tips Copy a list of results to the clipboard You can copy a list of items from the Search Results area to the clipboard, and paste it into another application (eg MS Word document or MS Excel spreadsheet). In the search screen: 1. Select the titles you require or the list. See topic Select or deselect results. 2. Click 3. Paste the list directly into another application Save a list of results to a file You can save a list of items from the Search Results area to a file on your computer. In the search screen: 1. Select the items you require for the list. See topic Select or deselect results. 2. Click to display the Print screen with UniPrint as the default printer. 3. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The Print screen displays with UniPrint as the name of the printer. 4. Click to display the Save As screen. 5. Select the location for the folder on your computer. 6. Type the File Name and select the Save as type (eg Excel with headers). 7. Click e-search User Guide v3.19.doc Page 42 of 187

43 Note: You can set your computer to preview items in UniPrint or Acrobat Reader. The steps above are for UniPrint. To save from Acrobat Reader, select File Save a Copy For more information, go to the e-search area of the Landonline website and select Printing, using the spatial window and viewing images FAQs and tips. 4.7 Save and recall favourites You can save information added to the Searches tree and recall it at a later time using the Create Favourite screen. Details are saved as your favourites and can only be viewed by you. You can save a maximum of 25 Favourites. Some search items have fees associated with viewing them. If you close Searches, open Searches again and recall a favourite, you will be charged for viewing an item again. Tasks: You can: Save a favourite. Recall a favourite. Update a saved favourite. Delete a favourite. The following headings correspond with these tasks and describe them in more detail Save a favourite To save search results added to the tree as a favourite, in Searches: 1. Select Favourites Save As New... to display the Create Favourite screen. 2. Type the name for your favourite (eg use the survey number, title number, or a description you will remember later). 3. Click Recall a favourite To recall a saved favourite, in Searches: 1. Select Favourites and the name of the file you saved. Landonline appends all items in the recalled favourite file to any current items on the tree. If an item in the recalled favourite is already displayed on the tree it will not be added. A message displays listing the item(s) not added. e-search User Guide v3.19.doc Page 43 of 187

44 4.7.3 Update a saved favourite You can update a saved favourite by either: performing new searches, adding the details to the tree and overwriting the existing favourite, or recalling a favourite, adding more search details to the tree and overwriting the favourite. To save new search results to update a previously saved favourite, in Searches: 1. Select Favourites Save As and the name of the favourite you previously saved. Landonline displays a message asking if you want to overwrite the selected favourite. 2. Click to overwrite the file with the latest information Delete a favourite 1. Select Favourites Delete and the name of the file. Landonline displays a message asking you to confirm that you want to delete this file. 2. Click to delete the favourite. e-search User Guide v3.19.doc Page 44 of 187

45 5 TEXT BASED SEARCHES 5.1 Overview The Search menu is where you perform text based searches. Text based searching is a search using text (eg legal description, survey plan reference). This chapter explains how to perform text based searches. It identifies the text based search screens and explains how to search for: a survey a title a supporting document a mark a parcel an instrument. In addition this chapter explains how to: obtain a Guaranteed Search add items to the Searches tree view items added to the Searches tree print a search item save a search item request a product request a copy of an unconverted record view and print images instruments. 5.2 Text based search screens Text based search screens are: Search Survey screen Search Title screen Search Supporting Document screen Search Mark screen Search Parcel screen Search Instrument screen. From within some of these screens you can display other search screens to add search criteria. The additional screens are: Search Appellation screen Search User screen. e-search User Guide v3.19.doc Page 45 of 187

46 All text based search screens, except for the Search Instrument screen, have Search Results Options which allow you to print, copy or save a list of selected items from the Search Results area. See topic 4.6 Using the Search Results Options. In the Search Title screen, you can also change the way your search results display. See Topic View title search results. 5.3 Search for a survey You search for a survey using the Search Survey screen. You can search for a survey by making an entry in one or more of the Survey Number, RT, Surveyor, or Appellation fields. From your search results you can: add the details of one or more surveys to the Searches tree print images of survey and title plans (except colour plans) directly from the search screen resize the Search Results area to view more search results at one time print, copy or save a list of selected surveys from the Search Results area. To print the summary information view of a survey or a colour image of a survey plan, you must add the survey to the Searches tree. You can only print one survey at a time from the Search Survey screen. e-search User Guide v3.19.doc Page 46 of 187

47 Tasks: The tasks required to search for a survey are: Display the Search Survey screen. Search for a survey. Search for a survey by surveyor. Search for a survey by appellation. The following headings correspond with these tasks and describe them in more detail Display the Search Survey screen In Searches: 1. Select Search Survey Search for a survey When searching for a survey you must use the Land District, Survey Purpose and Lodgement Date Range fields in conjunction with at least one other field. 1 & Henry Brown has searched for a survey using the survey number and limited the result to the Otago Land District. To search for a survey, in the Search Survey screen: e-search User Guide v3.19.doc Page 47 of 187

48 1. Enter your search criteria details in at least one of the following fields: Survey Number (eg DP 37456). There must be a space between the survey prefix and the survey number. See Appendix B: Survey Prefixes. RT (eg WNA1/441 or 7155). For a RT with a prefix there is no space between the prefix and the number. See Appendix A: RT Prefix codes for converted titles Surveyor. If you don't know the surveyors user Id, click to search and select the name. See 5.10 Search for a user. Appellation. Click to search for an appellation. See Search for a survey by appellation. 2. To refine your search, enter details in one or more of these fields: Land District. Select the land district in which the survey is located. Survey Purpose. Select the purpose of the survey. Lodgement Date Range. Enter the date range in which the survey was submitted or lodged in the From Date and To Date fields. 3. Click to display results of your search in the Search Results area. 4. If required, use the Search Results Options to print, copy or save a list of selected survey numbers from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 5. Select one or more surveys from the Search Results area to print or add to the Searches tree. To print without viewing the details of a survey, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected surveys to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 6. Click to clear your criteria and perform another search, or click to close the screen Search for a survey by surveyor In the Search Survey screen: 1. Click next to the Surveyor field to display the Search User screen. Search for and select the surveyor to add their User Id and name to the Search Survey screen. See 5.10 Search for a user. 2. Click to display the results of your search in the Search Results area Search for a survey by appellation In the Search Survey screen: 1. Click next to the Appellation field to display the Search Appellation screen. Search for and select the appellation to add it to the Search Survey screen. See 5.9 Search for a survey or title by appellation. 2. Click to display the results of your survey search in the Search Results area. e-search User Guide v3.19.doc Page 48 of 187

49 5.3.5 Search for a survey Toolkit Table 5-1 lists other tools that assist with searching for a survey. Tool Landonline Help Wizards Quick Reference Cards Description Press F1 in the Search Survey screen to display more information about searching for a survey. Survey Search Wizard. To use: Display Searches. Select Help Wizards Survey Search Wizard. Section: e-search. Topics: Search for a Survey. Use the Survey Searches Tree. Search for a General Appellation. Use the Searches Tree. Table 5-1 Search for a survey Toolkit e-search User Guide v3.19.doc Page 49 of 187

50 5.4 Search for a Title You search for a title using the Search Title screen. You can search for a title using limited criteria and by address and appellation. From the results of your search you can: add the details of one or more titles to the Searches tree print one or more titles directly from the search screen resize the Search Results area to view more search results at one time change the way your search results display print, copy or save a list of selected titles from the Search Results area. Note: For a guaranteed search, see 5.11 Obtain a Guaranteed Search. If the search results exceed the maximum limit Landonline will not perform your search. For more information, see Landonline Help. If the entire search screen does not display, set the screen resolution in your Display settings to the recommended size of 1024 x 768. e-search User Guide v3.19.doc Page 50 of 187

51 Tasks: The methods you can use to search for a title are: Display the Search Title screen. Search for a title by title reference. Search for a title by owner. Search for a title by instrument. Search for a title by legal description. Search for a title by appellation (legal description). Search for a title by street address. View title search results. The following headings correspond with these tasks and describe them in more detail Display the Search Title screen To display the Search Title screen, in Searches: 1. Select Search Title Search for a title by title reference Maria Dobson has searched for a title by title reference. e-search User Guide v3.19.doc Page 51 of 187

52 In the Search Title screen: 1. Enter the title reference in the Record of Title field (eg or 7155). If the title was issued prior to the implementation of Landonline, prefix the RT with a land district code. See Appendix A: RT Prefix codes for converted titles. 2. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 3. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 4. Click to display the results of your search in the Search Results area. 5. Select one or more titles from the Search Results area to print or add to the Searches tree. To print without viewing the details of a title, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected titles to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 6. Click to clear your criteria and perform another search, or click to close the screen Search for a title by owner e-search User Guide v3.19.doc Page 52 of 187

53 Maria Dobson has searched for a title by owner. You can search for a title by the owner s Family Name only, Family Name and Given Name(s) or Corporate Name. To search for a title by owner s name, in the Search Title screen: 1. Select the Land District from the Land District field, if known. 2. Enter the owner s name details in one or both of the Family and Given Name(s) fields, or in the Corporate Name field. 3. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 4. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 5. Click to display the results of your search in the Search Results area. 6. If required, use the Search Results Options to resize, print, copy or save a list of selected titles for this owner from the Search Results area. There is no charge when using these options. See topic View title search results and topic 4.6 Using the Search Results Options. 7. Select one or more titles from the Search Results area to print or add to the Searches tree. To print without viewing the details of a title, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected titles to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 8. Click to clear your criteria and perform another search, or click to close the screen. Note: You can use wildcards in the Family Name, Given Names and Corporate Name fields. See Wildcards. e-search User Guide v3.19.doc Page 53 of 187

54 5.4.4 Search for a title by instrument Maria Dobson has searched for a title by instrument number. In the Search Title screen: 1. Select the Land District from the Land District field, if known. 2. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 3. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 4. Fill out the Instrument Number Search Enter the instrument number in the Instrument No field. Select one of the radio buttons (Current, All, Historic) to filter your search. Current will return titles where the instrument is a current interest on the title, and Historic will return titles where the instrument is an historic interest on the title. Current, historic and pending interests will be returned if All is selected. Note that titles can only be searched for using a pending instrument number if All is selected. 5. Click to display the results of your search in the Search Results area. e-search User Guide v3.19.doc Page 54 of 187

55 6. If required, use the Search Results Options to resize, print, copy or save a list of selected titles from the Search Results area. There is no charge when using these options. See topic View title search results and topic 4.6 Using the Search Results Options. 7. Select one or more titles from the Search Results area to print or add to the Searches tree. Click to add all titles associated with the instrument to the Searches tree; or Click to display the results of your search in the Search Results area; and select one or more titles from the Search Results area to print or add to the Searches tree. Click to print the title without viewing the title, or to add the selected title to the Searches tree 8. Click to clear your criteria and perform another search, or click to close the screen Search for a title by legal description Maria has used a wildcard in the Legal Description field to search for a unit tile, as she did not know the complete legal description. This search will retrieve all unit titles for DP and she will then select the title she requires. For more information about searching for a title using the Legal Description field and how to use wildcards in this field, see topic Additional wildcard options Legal Description field. e-search User Guide v3.19.doc Page 55 of 187

56 In the Search Title screen: 1. Type the legal description for the title in the Legal Description field. If required, you can use wildcards and abbreviations in this field (eg DP for Deposited Plan). For more information, see topic Additional wildcard options Legal Description field. 2. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 3. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 4. Click to perform the search. Landonline will perform your search when there are a small number of results. If the number of results will be large, Landonline may not perform the search as this action will affect the overall system performance. In this situation a message displays requesting you to refine your search: Click and add further information in the Search Title screen. Click to perform the search anyway. 5. If required, use the Search Results Options to resize, print, copy or save a list of selected titles from the Search Results area. There is no charge when using these options. See topic View title search results and topic 4.6 Using the Search Results Options. 6. Select one or more titles and Supplementary Record Sheets (if applicable) from the Search Results area to print or add to the Searches tree. To print without viewing the details of a title, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected titles to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 7. Click to clear your criteria and perform another search, or click to close the screen. Note: When you search for a title using a legal description and the title has a related SRS (ie it is a unit title) the search returns the title and SRS. You can identify a SRS from a title in the Search Results area as the Owner is blank for a SRS. For unit developments, the following scenarios can apply: o When searching for live/historic titles using the appellation of the titles, underlying the developments (eg Lot 1 D1), the search will return the original title, the SRS title for the head development and the subsidiary SRSs (ie SRS records for developments which are created from subdivisions of units). o When searching for live/historic titles via the head unit appellation (ie a unit on the head development subject to a subsidiary development), the search will return the original unit title and the SRS for the unit development over the head unit and no other titles. e-search User Guide v3.19.doc Page 56 of 187

57 5.4.6 Search for a title by appellation (legal description) Note: There is a wizard available in Landonline to assist you to search for a title by appellation. To use this wizard, in Searches, select Help Wizards Appellation Search Wizard Maria Dobson has searched for a title by appellation. This title is a unit title with a related Supplementary Record Sheet (SRS). In the Search Title screen: 1. Select the Land District from the Land District field, if known. 2. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 3. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 4. Click next to the Appellation field to display the Search Appellation screen. Search for and select the appellation to add it to the Search Title screen. See 5.9 Search for a survey or title by appellation. 5. Click to display the results of your title search in the Search Results area. e-search User Guide v3.19.doc Page 57 of 187

58 6. If required, use the Search Results Options to resize, print, copy or save a list of selected titles from the Search Results area. There is no charge when using these options. See topic View title search results and topic 4.6 Using the Search Results Options. 7. Select one or more titles and/or Supplementary Record Sheet (SRS) from the Search Results area to print or add to the Searches tree. To print without viewing the details of a title, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected titles to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 8. Click to clear your criteria and perform another search, or click to close the screen. Note: When you search for a title using an appellation and the title has a related SRS (ie it is a unit title) the search returns the title and SRS. You can identify a SRS from a title in the Search Results area as the Owner is blank for a SRS. For unit developments, the following scenarios can apply: o When searching for live/historic titles using the appellation of the titles, underlying the developments (eg Lot 1 D1), the search will return the original title, the SRS title for the head development and the subsidiary SRSs (ie SRS records for developments which are created from subdivisions of units). o When searching for live/historic titles via the head unit appellation (ie a unit on the head development subject to a subsidiary development), the search will return the original unit title and the SRS for the unit development over the head unit and no other titles. e-search User Guide v3.19.doc Page 58 of 187

59 5.4.7 Search for a title by street address Maria Dobson has searched for a title by street address. In the Search Title screen: 1. Select the Land District from the Land District field, if known. 2. Leave checked to restrict the search to current owners. Uncheck this to search for both current and previous owners. 3. Leave checked to search for live titles only. Uncheck it to search for all titles including cancelled titles. 4. Select or enter a Road Name, Suburb, City to identify the street address. 5. Select or enter a House number (eg 17, 17A, 1/17, 17/1). 6. Click to display the results of your title search in the Search Results area. 7. If required, use the Search Results Options to resize, print, copy or save a list of selected titles for this address from the Search Results area. There is no charge when using these options. See topic View title search results and topic 4.6 Using the Search Results Options. e-search User Guide v3.19.doc Page 59 of 187

60 8. Select one or more titles from the Search Results area to print or add to the Searches tree. To print without viewing the details of a title, select a print option in the Print area and click. See 5.14 Print a search item. To add the selected titles to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 9. Click to clear your criteria and perform another search, or click to close the screen View title search results In the Search Title screen there is a splitbar in the Search Results area. This allows the title number to display while you scroll across to view other details (eg Indicative Area, Land District, Timeshare Week) to assist you in identifying the title(s) you require. You can also change the way the list of search results display by moving the splitbar and independently scrolling the column headings on each side & 3 In the Search Results area of the Search Title screen: 1. Move the scroll bar (on the right) to view other details for each title in the Search Results area. 2. To move the splitbar in the Search Results area: Hover the mouse over the splitbar in the bottom scroll bar area between the double arrows) to display (Horizontal resize). Click and hold the left mouse button and move the splitbar left or right to the desired position. 3. Move the bottom scroll bars on each side of the splitbar as needed, to display the column headings in the order you require. e-search User Guide v3.19.doc Page 60 of 187

61 5.4.9 Search for a title Toolkit Table 5-2 lists other tools that assist with searching for a title. Tool Landonline Help Wizards Quick Reference Cards Description Press F1 in the Search Title screen to display more information about searching for a title. Title Search Wizard. To use: Display Searches. Select Help Wizards Title Search Wizard. Section: e-search. Topic: Search for a Title. Use the Searches Tree. Use the Titles Searches Tree. Search for a General Appellation. 5.5 Search for a supporting document Table 5-2 Search for a title Toolkit You search for supporting documents using the Search Supporting Document screen. Use the Search Supporting Document screen to search for the following types of supporting documents: e-search User Guide v3.19.doc Page 61 of 187

62 Power of Attorney Memorandum Change of Trustee Approved Form Steps: The steps required to search for a supporting document are: 1. Display the Search Supporting Document screen. 2. Search for a supporting document. The following headings correspond with these steps and describe them in more detail Display the Search Supporting Document screen To display the Search Supporting Document screen, in Searches: 1. Select Search Supporting Document Search for a supporting document To search for a supporting document type, in the Search Supporting Document screen: 1. Enter the document Id in the Document Id field if known. 2. Enter the user Id of the person who lodged the document in the Lodged By field. If you don t know the user Id, click to search for and select it. 3. Enter or select your search criteria for the appropriate type of supporting document: For a Power of Attorney, enter the name of the donor in the Name of Donor field. For a Memorandum, enter the memorandum number in the Number field. For a Change of Trustee, select name of the Society in the Society Name field. For an Approved Form, enter its reference number in the Number field and select the type of approved form in the Type field. 4. Click to display the results of your search in the Search Results area. 5. If required, use the Search Results Options to resize, print, copy or save a list of selected supporting documents from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 6. Select one or more supporting documents from the Search Results area to print or add to the Searches tree. To print without viewing the details of a supporting document, click. See 5.14 Print a search item. To add the selected supporting documents to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 7. Click to clear your search criteria and perform another search, or click to close the screen. Note: You can only search for one type of supporting document at a time. e-search User Guide v3.19.doc Page 62 of 187

63 5.6 Search for a mark You search for marks using the Search Mark screen. Once you have located a mark or node you can print the summary information, or add it to the Searches tree. Steps: The steps required to search for a mark are: 1. Display the Search Mark screen. 2. Search for a mark. The following headings correspond with these steps and describe them in more detail Display the Search Mark screen In Searches: 1. Select Search Mark... e-search User Guide v3.19.doc Page 63 of 187

64 5.6.2 Search for a mark Henry Brown has searched for a mark entering a geodetic code in the Name field. Henry could have entered IT II DP in the Name field to get the same result. In the Search Mark screen: 1. Enter your search criteria in at least one field: You can enter either a geodetic code or a mark name in the Name field (eg A5WU, 13 Rangitoto). If you enter a mark name you don t need to select a type in the Name Type field. If you select a Coordinate System, leave the 3 Dimensional option default, as this returns marks in any selected coordinate system. 2. Click to display the results of your search in the Search Results area. 3. If required, use the Search Results Options to resize, print, copy or save a list of selected marks from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 4. Select the mark(s) from the Search Results area to print or add to the Searches tree. To print without viewing the details of a mark, click. See 5.14 Print a search item. To add the selected marks to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. e-search User Guide v3.19.doc Page 64 of 187

65 5. Click to clear your criteria and perform another search, or click to close the screen Search for a mark Toolkit Table 5-3 lists other tools that assist with searching for a mark. Tool Landonline Help Description Press F1 in the Search Mark screen to display more information about searching for a mark. Table 5-3 Search for a mark Toolkit 5.7 Search for a parcel Note: There is a wizard available in Landonline to assist you to search for a title by appellation. To use this wizard, in Searches, select Help Wizards Appellation Search Wizard. You search for parcels using the Search Parcel screen. The Search Parcel screen allows you to search for parcels using General, Maori, and Other appellation types. The appellation fields that display in the Search Parcel screen are based on the Appellation Format you select. e-search User Guide v3.19.doc Page 65 of 187

66 Parcels added to the Searches tree can list any of three views: View parcel This is a summary of parcel information. It can be useful for gathering information for a complex title search. Parcel view This is a graphical depiction of the parcel. Referenced surveys This lists details of surveys referenced when capturing the parcels. Tasks: The methods you can use to search for a parcel are: Display the Search Parcel screen. Search for a parcel with a General appellation format. Search for a parcel with a Maori appellation format. Search for a parcel using the Other appellation format. Search for a parcel by street address. Search for a statutory action recorded against a parcel. The following headings correspond with these tasks and describe them in more detail Display the Search Parcel screen In Searches: 1. Select Search Parcel e-search User Guide v3.19.doc Page 66 of 187

67 5.7.2 Search for a parcel with a General appellation format A General appellation format can be Simple or Complex Simple Format Henry Brown has entered criteria to search for a parcel with a simple appellation. To search for a parcel with a simple appellation format, in the Search Parcel screen: 1. Select General as the Appellation Format. 2. Select Simple. This activates the Simple Appellation fields. 3. Select the Land District in which the parcel is located if known. 4. Enter your search criteria in one or more of the Simple Appellation fields. You must complete the Plan Number field. See Simple Format. 5. Click to display the results of your search in the Search Results area. 6. If required, use the Search Results Options to resize, print, copy or save a list of selected parcels from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 7. Select one or more parcels from the Search Results area to print or add to the Searches tree. To print without viewing the details of a supporting document, click. See 5.14 Print a search item. e-search User Guide v3.19.doc Page 67 of 187

68 To add the selected parcels to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 8. Click to clear your criteria and perform another search, or click to close the screen. Note: As you enter your search criteria in the Simple Appellation field, the appellation displays at the bottom of the screen. The options in the Parcel Type and Plan Type fields are listed in the order they are most frequently used. They are not in alphabetical order Complex Format Henry Brown has entered criteria to search for a parcel using a complex appellation. To search for a parcel with a complex appellation format, in the Search Parcel screen: 1. Select General as the Appellation Format. 2. Select Complex. This activates the Complex Appellation fields and the Part, Parcel Type and Parcel Number fields in the Simple Appellation area. 3. Enter the Id for the parcel in the Parcel Id field, if known. If you enter a Parcel Id you don t need to enter details in any other field. 4. Select the Land District in which the parcel is located if known. e-search User Guide v3.19.doc Page 68 of 187

69 5. Enter your search criteria in one or more of the Complex Appellation fields. You must complete the Plan/Registration Name field. See Complex Format. 6. Click to display the results of your search in the Search Results area. 7. If required, use the Search Results Options to resize, print, copy or save a list of selected parcels from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 8. Select one or more parcels from the Search Results area to print or add to the Searches tree. To print without viewing the details of a supporting document, click. See 5.14 Print a search item. To add the selected parcels to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 9. Click to clear your criteria and perform another search, or click to close the screen. Note: As you enter your search criteria in the Complex Appellation field, the appellation displays at the bottom of the screen. The options in the Parcel Type and Plan/Registration Type fields are listed in the order they are most frequently used. They are not in alphabetical order. e-search User Guide v3.19.doc Page 69 of 187

70 5.7.3 Search for a parcel with a Maori appellation format Henry Brown can now enter criteria to search for a parcel using a Maori appellation. In the Search Parcel screen: 1. Select Maori as the Appellation Format. 2. Enter your search criteria in at least one of the Maori appellation fields or the Parcel Id field. If known, select Maori Land Plan in the Plan Type field and enter the plan number in the Plan Number field. See Search by Maori appellation format. 3. Click to display the results of your search in the Search Results area. 4. If required, use the Search Results Options to resize, print, copy or save a list of selected parcels from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 5. Select one or more parcels from the Search Results area to print or add to the Searches tree. To print without viewing the details of a parcel, click. See 5.14 Print a search item. To add the selected parcels to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 6. Click to clear your criteria and perform another search, or click to close the screen. e-search User Guide v3.19.doc Page 70 of 187

71 Note: As you enter your search criteria in the Simple Appellation field, the appellation displays at the bottom of the screen Search for a parcel using the Other appellation format Henry Brown can now enter criteria to search for a parcel using the Other appellation. To search for a parcel using the Other appellation format, in the Search Parcel screen: 1. Select Other as the Appellation Format. 2. Enter your search criteria in at least one of the Other appellation fields. You must complete either the Appellation or Parcel Id fields. 3. Click to display the results of your search in the Search Results area. 4. If required, use the Search Results Options to resize, print, copy or save a list of selected parcels from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 5. Select one or more parcels from the Search Results area to print or add to the Searches tree. To print without viewing the details of a parcel, click. See 5.14 Print a search item. To add the selected parcels to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. e-search User Guide v3.19.doc Page 71 of 187

72 6. Click to clear your criteria and perform another search, or click to close the screen. Note: You can use a wildcard search in the Appellation field Search for a parcel by street address You can search for a parcel using a street address with an Appellation Format of General, Maori or Other. Only current primary parcels are returned when you search on a street address Maria Dobson is searching for a general appellation by street address. In the Search Parcel screen: 1. Select the type of appellation in the Appellation Format area, ie General. Maori or Other. 2. Complete the search criteria fields for the appellation type. For more information, see the previous topics for searching for a parcel with a General appellation, Maori appellation and Other appellation format. 3. Select or enter a Road Name, Suburb, City to identify the Street Address. Then enter the number of the house or building associated to the street address (eg 17, 17A, 1/17, 17/1). 4. Click to display the results of your search in the Search Results area. e-search User Guide v3.19.doc Page 72 of 187

73 5. If required, use the Search Results Options to resize, print, copy or save a list of selected parcels for the street address from the Search Results area. There is no charge when using these options. See topic 4.6 Using the Search Results Options. 6. Select one or more parcels from the Search Results area to print or add to the Searches tree. To print without viewing the details of a parcel, click. See 5.14 Print a search item. To add the selected parcels to the Searches tree, click. See 5.12 Add items from a text based search to the Searches tree. 7. Click to clear your criteria and perform another search, or click to close the screen Search for a statutory action recorded against a parcel To perform a search for a statutory action recorded against a parcel you must know the Survey Number that relates to the parcel. Where you do not know the survey number you must identify this in order to view the statutory action. In Searches: 1. Add the associated survey for the parcel to the Searches tree: Select Search Survey to open the Search Survey screen. Enter the survey number in the Survey Number field. Click to display the results of your search in the Search Results area. Click the survey from the Search Results area to highlight it. Click to add it to the Searches tree. 2. Expand the Survey folder and the Parcels folder in the Searches tree to display the parcels associated with the Survey. 3. Expand the folder for a parcel to see if a statutory action is recorded against it. Where a statutory action exists Statutory Actions is listed in the folder. 4. Select Statutory Actions to display its Structured Text View. Note: When you do not know the survey number associated with the parcel you must identify the survey number associated with the parcel. You can identify the survey number through two methods: Search for the parcel using the Search parcel screen and add the parcel to the Searches tree. See the previous topics for searching for a parcel with a General appellation, Maori appellation and Other appellation format. Expand the Searches tree to view the parcel in the tree. The survey number displays with the parcel. Perform a search on the survey number and add it to the tree. Search spatially for the parcel and add it to the tree. See 6.5 Search using the Spatial Searches screen and 6.6 Add objects to the Searches tree. e-search User Guide v3.19.doc Page 73 of 187

74 5.7.7 Search for a parcel Toolkit Table 5-4 lists other tools that assist with searching for a parcel. Tool Landonline Help Wizards Quick Reference Cards Description Press F1 in the Search Parcel screen to display more information about searching for a parcel. Appellation Search Wizard. To use: Display Searches. Select Help Wizards Appellation Search Wizard. Section: e-search. Topics: Search for a general appellation. Table 5-4 Search for a parcel Toolkit 5.8 Search for an instrument You can search for instruments and view or print their images without adding them to the Searches tree. You do this in the View Instrument Image screen. You select the instrument(s) in the list you want to view or print. When you view from this screen, the way the instrument displays depends on the type of instrument you select. An instrument image displays in the Image Viewer screen. If you select more than one, each one displays in a separate Image Viewer screen. A structured text view of an instrument displays in the Structured Text View tab. When you print directly from the View Instrument Image screen, all instruments you selected in the list are printed. e-search User Guide v3.19.doc Page 74 of 187

75 Note: Landonline charges a fee to view each instrument image and to print each image. If you choose to view an image of an instrument and print it while viewing, you are only charged once. You cannot view or print a colour diagram of an instrument using the View Instrument Image screen. To view or print this type of image, see Add an instrument image to the Searches tree. You can also request an instrument to be sent to you by . See 5.16 Request a product to be sent by . Tasks: You can: Display the View Instrument Image screen. Add an instrument. View and print instruments. Print instruments. Delete an instrument from the list. Add an instrument image to the Searches tree. The following headings correspond with these tasks and describe them in more detail Display the View Instrument Image screen In Searches: 1. Select Search Instrument Add an instrument In the View Instrument Image screen: 1. Click 2. Enter the number of the instrument and press Tab. If there is more than one instrument with the same number, the Select Instrument screen displays. Select the Land District for your instrument and click If the instrument also has a colour diagram available, a message displays to advise other options available to obtain the image. Click to close the message. 3. Repeat steps 1 and 2 to add more instruments. Note: You cannot view or print a colour diagram of an instrument from the View Instrument Image screen. Instead, use the Search Title screen to add the instrument or title to the tree and view the colour diagram from there. See e-search User Guide v3.19.doc Page 75 of 187

76 Search for a title by instrument, 5.4 Search for a Title, Add an instrument image to the Searches tree and View an image. There is no fee for viewing a colour image of an instrument from the tree View and print instruments To view one or more instruments and then print each (optional), in the View Instrument Image screen: 1. Select the instruments in the list. Hold Ctrl (or Shift) and select more than one instrument. You are charged a fee to view each instrument. 2. Click. The selected instruments display one behind the other in the order they are listed in the View Instrument Image screen. The way each instrument displays depends on whether it is an image or a structured text view (DSTV): An instrument image displays in the Image Viewer screen, see View an image. A Structured Text (DTSV) instrument displays in the Structured Text View tab, see View structured text. 3. To print the image while viewing it: In the Image Viewer screen, click. In the Structured Text View tab, select File Print. 4. To select the next image to view (if applicable) select Windows <instrument number> (eg Instrument Image, Instrument Structured Text View). 5. Close the Image Viewer. Note: If you print an image while viewing it you are only charged one fee Print instruments In the View Instrument Image screen: 1. Select the instruments you require. Hold Ctrl (or Shift) and select more than one instrument. 2. Click to print all selected instruments Delete an instrument from the list In the View Instrument Image screen: 1. Select the instrument to be deleted. 2. Click Add an instrument image to the Searches tree When you cannot add an instrument image to the View Instrument Image screen because the image is colour, or there is a combination of a black and white image and a colour image, you can use the Search Title screen to add it to the Searches tree and view or print from there. e-search User Guide v3.19.doc Page 76 of 187

77 To add an instrument image to the Searches tree: 1. Select Search Title to display the Search Title screen. 2. Select the Land District for the instrument image from the drop down list. 3. Enter the number of the instrument in the Instrument No field. 4. Click Landonline adds the title(s) associated with the instrument number to the tree. 5. Expand the tree and select the instrument image you want to view (see View an image). Note: There is no fee to view an instrument image from the Searches tree. A fee will be charged if you print it. e-search User Guide v3.19.doc Page 77 of 187

78 5.9 Search for a survey or title by appellation There is a wizard available in Landonline to assist you to search for a survey or title by appellation. To use this wizard, in Searches, select Help Wizards Appellation Search Wizard. When you use the wizard to search for an appellation, Landonline adds the survey or title associated with the appellation directly to the searches tree. You search for a survey by appellation (ie parcel description) or a title by appellation (ie legal description) using the Search Appellation screen. The fields that display in the Search Appellation screen are based on the Appellation Format you select, ie General, Maori or Other. See Appendix C: Appellation formats. Note: If you were unable to identify a title you are searching for using the Search Appellation screen, you can search by appellation using the Search Parcel screen. See 5.7 Search for a parcel. e-search User Guide v3.19.doc Page 78 of 187

79 Tasks: The tasks you can perform to search for an appellation are: Display the Search Appellation screen. Search by General appellation format. Search by Maori appellation format. Search using the Other appellation format. The following headings correspond with these tasks and describe them in more detail Display the Search Appellation screen You can display the Search Appellation screen from the Search Survey or Search Title screens. To display the Search Appellation screen, in the Search Title screen: 1. Click next to the Appellation field. To display the Search Appellation screen, in the Search Survey screen: 1. Click next to the Appellation field. e-search User Guide v3.19.doc Page 79 of 187

80 5.9.2 Search by General appellation format A General appellation format can be Simple or Complex Simple Format Maria Dobson has entered criteria to search for a title using a simple appellation. To search for a survey or title using a simple appellation format, in the Search Appellation screen: 1. Select General as the Appellation Format. 2. Select Simple. This activates the Simple Appellation fields. 3. Select the Land District in which the appellation is located, if known. 4. Enter your search criteria in at least one of the Simple Appellation fields: Check Part if the appellation is part of a block, section, or lot. Leave unchecked for a whole appellation. Select the Parcel Type. Enter the value for the parcel in the Parcel Number field (eg 1, IV) if known. Select the type of plan on which the appellation is recorded in the Plan Type field (eg Deposited Plan). Enter the number of the plan in the Plan Number field (eg 23575). You must complete this field. 5. Click to display the results of your search in the Search Results area. e-search User Guide v3.19.doc Page 80 of 187

81 When your search returns a large number of appellations you can click to expand the Search Results area to view them all. Click again to contract the Search Results area. You can also click to print the list of appellations in the Search Results area. 6. Select the appellation from the Search Results. 7. Click to close the screen and insert the appellation in the Appellation field in the previous screen (ie Search Survey or Search Title screens). Note: As you enter your search criteria in the Simple Appellation area, the appellation displays at the bottom of the screen. The options in the Parcel Type and Plan Type fields are listed in the order they are most frequently used. They are not in alphabetical order Complex Format Henry Brown has entered criteria to search for a survey using a complex appellation. To search for a survey or title using a complex appellation format, in the Search Appellation screen: 1. Select General as the Appellation Format. e-search User Guide v3.19.doc Page 81 of 187

82 2. Select Complex. This activates the Complex Appellation fields and the Part, Parcel Type and Parcel Number fields in the Simple Appellation area. 3. Enter the Parcel Id. If you know the Parcel Id you don t need to enter details in any other field. 4. Select the Land District in which the appellation is located if known. 5. Enter your search criteria in at least one of the Complex Appellation fields: Check Part if the appellation is part of a block, section, or lot. Leave unchecked for a whole appellation. Select the Parcel Type in the Simple Appellation area. Enter the first number for the parcel in the Parcel Number field, if known. Select the second type for the parcel in the 2nd Parcel Type field (eg Block, Section, Allotment), if known. Enter the second number for the parcel in the 2nd Parcel Number field (eg 2, 3 IV, II). Only type a number in this field if you have entered a second parcel type. Enter the Block Number for the appellation, if known. This can be numbers or roman numerals. Select the type of plan or registration district on which the appellation is recorded, in the Plan/Registration Type field (eg Deposited Plan, Survey Plan, Town of). Enter the number of the plan or the name of the registration district in the Plan/Registration Name field (eg Kaiteriteri). You must complete this field. Check Suffix if the Registration Type and the Registration Name are reversed on the plan (eg Town of Kaiteriteri to Kaiteriteri Town of). 6. Click to display the results of your search in the Search Results area. When your search returns a large number of appellations you can click to expand the Search Results area to view them all. Click again to contract the Search Results area. You can also click to print the list of appellations in the Search Results area. 7. Select the appellation from the Search Results. 8. Click to close the screen and insert the appellation in the Appellation field in the Search Survey screen or Search Title screen. Note: As you enter your search criteria in the Complex Appellation area, the appellation displays at the bottom of the screen. The options in the Parcel Type and Plan/Registration Type fields are listed in the order they are most frequently used. They are not in alphabetical order. e-search User Guide v3.19.doc Page 82 of 187

83 5.9.3 Search by Maori appellation format Henry Brown has entered criteria to search for a survey using a Maori appellation. In the Search Appellation screen: 1. Select Maori as the Appellation Format. 2. Enter your search criteria in at least one of the Maori appellation fields: Check Part if the appellation is part of a block, section, or lot. Leave unchecked for a whole appellation. Select the Land District in which the parcel is located, if known. Enter the number for the parcel in the Number of Block field (eg 1A1), if known. Enter the name of the block in the Name of Block field (eg Rahui). Select the Plan Type for the appellation (eg Maori Land Plan), if known to be part of the appellation. Enter the value of the appellation in the Plan Number field (eg plan number), if known. Enter the Parcel Id. If you know the Parcel Id you don t need to enter details in any other field. Check Suffix if the value in the Plan Type and Plan Number are reversed on the Plan (eg Maori Land Plan ML303 to ML303 Maori Land Plan). 3. Click to display the results of your search in the Search Results area. e-search User Guide v3.19.doc Page 83 of 187

84 When your search returns a large number of appellations you can click to expand the Search Results area to view them all. Click again to contract the Search Results area. You can also click to print the list of appellations in the Search Results area. 4. Select the appellation from the Search Results. 5. Click to close the screen and insert the appellation in the Appellation field in the Search Survey screen or Search Title screen. Note: As you enter your search criteria in the Maori appellation fields, the appellation displays in the bottom of the screen Search using the Other appellation format Henry Brown has entered criteria to search for a survey using the Other appellation. In the Search Appellation screen: 1. Select Other as the Appellation Format. 2. Enter your search criteria in one or more of the Other appellation fields: Check Part if the appellation is part of a block, section, or lot. Leave unchecked for a whole appellation. Select the Land District in which the appellation is located. Enter the text of the appellation in the Appellation field. You must type the appellation exactly as it is recorded in Landonline. e-search User Guide v3.19.doc Page 84 of 187

85 Enter the Parcel Id. If you know the Parcel Id you don t need to enter details in any other field. 3. Click to display the results of your search in the Search Results area. When your search returns a large number of appellations you can click to expand the Search Results area to view them all. Click again to contract the Search Results area. You can also click to print the list of appellations in the Search Results area. 4. Select the appellation from the Search Results. 5. Click to close the screen and insert the appellation in the Appellation field in the previous screen (ie Search Survey or Search Title screens). Note: As you enter your search criteria in the Other Appellation fields, the appellation displays in the bottom of the screen. You can use a wildcard search in the Appellation field Search by Appellation Toolkit Table 5-5 lists other tools that assist with searching by appellation. Tool Landonline Help Wizards Quick Reference Cards Description Press F1 in the Search Appellation screen to display more information about searching for a title, survey or parcel by appellation. Appellation Search Wizard. To use: Display Searches. Select Help Wizards Appellation Search Wizard. Section: e-search. Topic: Search for a General Appellation. Table 5-5 Search by appellation Toolkit 5.10 Search for a user Use the Search User screen to search for a user s name or Id to add to a search screen. The fields that display the Search User screen are: Surveyor, in the Search Survey screen Lodged By, in the Search Supporting Document screen. Tasks To search for a user you must: Display the Search User screen. Search for a user and add their details to the current screen. The following headings correspond with these tasks and describe them in more detail Display the Search User screen To display the Search User screen: e-search User Guide v3.19.doc Page 85 of 187

86 1. Click next to the user field Search for a user or firm Henry has searched for his own name using his User Id. To search for a user, in the Search User screen: 1. Select Person or Corporate from the Type field if available. When opened from some screens the Type field will default to Person or Corporate and you cannot change it. 2. Enter your search criteria in the appropriate fields. For a description of the search criteria fields, see Table 5-6. You only need to complete one of the search criteria fields, other than the Type field, to conduct a search. You can use wildcards for names. See Wildcards. If you know the User Id for the person you don t need to enter information in any other field. 3. Click to display the results of your search in the Search Results area. 4. Select the user you require from the Search Results. 5. Click to add the user to the appropriate field in the current screen. The Search User screen closes when you have selected your result. e-search User Guide v3.19.doc Page 86 of 187

87 Table 5-6 describes how to use the fields and buttons in the Search User screen. Field or Button Search Criteria fields User Id Type Surname Given Names Category Corporate Town or City Customer Account Other fields and buttons Search for active users only Search Now New Search Search Results Select Action Type the User Id for the user. Select the type of search to perform (ie search for a Person or Corporate) from the drop down list. Type the family name for the user. Type the given name, or names if they have more than one, for the user. Select the category for the user to search for from the drop down list. Type the name of the firm. Type the town or city in which the user or firm is located. Type the reference for the user s account. This defaults to checked to return only active users. Uncheck to search for an inactive user. Click to search for users or firms based on the search criteria you have entered. Click to clear the search criteria so you can perform another search. Landonline displays the results of your search in this area. Click to return the selected user or firm to the previous screen. Table 5-6 Fields and buttons in the Search User screen 5.11 Obtain a Guaranteed Search A guaranteed search consists of: the Current Title the Title Diagram (if available) details of any pending transactions the title view and title diagram or the Supplementary Record Sheet if it is a Unit Title. Note: You cannot: view a guaranteed search in Landonline. obtain a guaranteed search of a cancelled title, restricted title or a title with a restricted estate. See Appendix D: Restricted estate types. If a title is flagged as potential Maori Land, a Maori Land Report will print in addition to the Guaranteed Search. Tasks: The four ways you can obtain a Guaranteed Search are: Request a Guaranteed Search. Obtain a Guaranteed Search from the Guaranteed Search screen. Print a Guaranteed Search from the Searches tree Print a Guaranteed Search from the Searches screen. The following headings correspond with these tasks and describe them in more detail Request a Guaranteed Search You can request a Guaranteed Search from LINZ using the Request Product List screen. e-search User Guide v3.19.doc Page 87 of 187

88 The process for requesting a Guaranteed search is the same as requesting any other product. See 5.16 Request a product to be sent by Obtain a Guaranteed Search from the Guaranteed Search screen Sarah O Connor is about to print a guaranteed search for her client Maria Dobson. The fee incurred for this request will display in the Fees Report with Maria s name next to it. In Searches: 1. Select Tools Guaranteed Search... to display the Guaranteed Search screen. 2. Enter the title reference in the RT field. If you don't know the reference, click to search for and select the title. 3. Enter the name of the person making the request in the Client Reference field. Leave this field blank if you want to record fees for a client entered in the Client Reference screen. See Add a client reference. 4. Click to display the Print screen. 5. Select your print options. 6. Click Note: When you print a Guaranteed Search, you incur a fee Obtain a Guaranteed Search from the Searches tree To print a Guaranteed Search from the Searches tree: 1. Perform a title search. See 5.4 Search for a Title. 2. Select the title from the Search Results. 3. Click to add the title to the Titles folder in the Searches tree. 4. Expand the title in the Titles folder. 5. Double click the Guaranteed Search folder to print the Guaranteed Search for the title. Note: When you print a Guaranteed Search, you incur a fee Obtain a Guaranteed Search from the Searches screen e-search User Guide v3.19.doc Page 88 of 187

89 To print a Guaranteed Search from the Searches screen: 1. Perform a title search. See 5.4 Search for a Title. 2. Select one or more titles from the Search Results. 3. Select the Guaranteed Search print options. 4. Click Note: When you print a Guaranteed Search, you incur a fee Guaranteed Search Toolkit Table 5-7 lists other tools that assist with obtaining a Guaranteed Search. Tool Landonline Help Quick Reference Cards Description Press F1 in the Print Guaranteed Search screen to display more information about printing a guaranteed search. Section: e-search. Topic: Obtain a Guaranteed Search. Table 5-7 Guaranteed Search Toolkit 5.12 Add items from a text based search to the Searches tree After performing a text based search, you can add all or some of the search result items to the Searches tree. This allows you to view the components of each item. To add items from a text based search to the Searches tree, in a search screen: 1. Select one or more items from the Search Results area. 2. Click to add the selected items to the appropriate folder in the Searches tree View items added to the Searches tree When you add one or more items to the Searches tree, Landonline places them in the appropriate folder along with any other associated information. You view the selected item in the viewing area of Searches. The types of views in Searches are: Structured Text View. See View structured text. Image View. See View an image. Spatial Object View. See View spatial information. Some items have two views available (eg title with a diagram). For more information about product charges incurred when viewing, see 4.4 How fees apply to searches. To view an item you have added to the Searches tree: 1. Double click the name of the item to view it in the viewing area of Searches. Depending on your selection, Landonline displays one or two tabs to view the item. 2. Select the tab required if there is more than one tab. e-search User Guide v3.19.doc Page 89 of 187

90 View structured text A Structured Text View contains details of the selected item displayed in a report form Sarah is viewing the structured text for a title she previously searched for and added to the tree. To view the Structured Text View of an item selected in the Searches tree, in Searches: 1. Select the item in the Searches tree. 2. Select the Structured Text View tab to view the details (if not already displayed). Landonline displays the Structured Text Viewer toolbar. 3. Move the scroll bar to view the next page when there is more than one page. 4. Select icons to view details of the item. For more information about these icons, see Structure text view icons. Note: For details of the information displayed in a Structured Text View for individual items, see Appendix G: Survey information views and Appendix H: Title information views Structure text view icons Table 5-8 describes the icons you use for viewing a Structured Text View of an item you select in the Searches tree. Icon Zoom In Zoom Out Full View Action Click to decrease the scale of the Structured Text View. Each time you click, the Structured Text View displays larger. Click to increase the scale of the Structured Text View. Each time you click, the Structured Text View displays smaller. Click to restore the Structured Text View to its initial size. e-search User Guide v3.19.doc Page 90 of 187

91 Table 5-8 Structured Text View icons View an image If there is an image for an item selected from the Searches tree, the Image View tab displays. When the image has more then one page, Thumbnails (ie small pictures of each page of the image) also display Sarah is viewing the image of a title she previously searched for and added to the tree. Note: You cannot use in the Image View. To view an image of an item selected in the Searches tree, in Searches: 1. Select the item in the Searches tree. 2. Click the Image View tab to display details of the image selected from the Searches tree. Landonline displays the Image Viewer toolbar. 3. Select icons and/or (Function Menu) options to view the image and move between pages. For more information, see Image View icons. e-search User Guide v3.19.doc Page 91 of 187

92 Image View icons Table 5-9 lists the icons and options for viewing the image of an item you select in the Searches tree. Menu, Icon or Field Function Menu Print Previous Page Next Page Zoom Display Size Rotate Left Rotate Right Drag Zoom In Zoom Out Rectangle Selection Zoom Area Action Select the function you require from the list of options. All icon functions can also be accessed from this menu. For more information, see Appendix E: Image View function menu options. Click to print one or more pages of an image. The Print screen displays and you can select the print options you require. Click to display the previous page (if applicable). Click to display the next page (if applicable). This field displays between the and icons. Select the fixed display option you require from the drop down list. Alternatively, type the size in which to display the image directly into the field. Click to rotate the image 90 to the left (ie anti-clockwise). Click to rotate the image 90 to the right (ie clockwise). Click and drag the visible area of the image to move it in any direction. This is also known as the Pan icon. Click to zoom in to decrease the scale of the image. Each time you click the image, it displays larger. Click to zoom out to increase the scale of the image. Each time you click the image, it displays smaller. Click and select the rectangular area you require to print, copy to the clipboard or create a thumbnail. Click to zoom in to an area of the image selected. The selected area enlarges to cover the screen. If required, use the (Drag) icon to move and view the image. Table 5-9 Image View icons Magnify an area of an image using Image View icons To magnify and zoom to an area of the image, in Searches: 1. Click (Zoom Area) and define the area you require to magnify. Landonline only displays the area you marked. 2. Click (Drag) to move and drag the magnified image if required. 3. Select one of the options in the (Zoom Display Size) toolbar field to return the image to its original size. For example, Fit to Window, Fit to Width or Fit to Height Magnify any area of the image using the menu 1. Select View Magnifier to display the Magnifier window. 2. Expand the window to the size you require. 3. Select the magnification (eg 200%) or click (Zoom In) or (Zoom Out). e-search User Guide v3.19.doc Page 92 of 187

93 4. Move the curser over the main image to display the information in a larger size within the Magnifier window. 5. Click to close the Magnifier window View spatial information The Spatial View tab displays for surveys and parcels when there is a Spatial View available. For surveys you select Survey View in the Searches tree to view the Spatial View. For parcels you select Parcel View. The Spatial View is a graphical representation of spatial data that exists in Landonline. The view is similar to the Spatial Window except you view the Survey or Parcel in isolation. This is different from the Image View, which is a scanned image of graphical data. Henry is viewing the spatial view of a survey he previously searched for and added to the tree. The Spatial View consists of: Spatial View tools Viewing area Layer control (for surveys only). Not all surveys have a survey view or parcel view. Survey conversion may have created partial survey views only. Since the beginning of Landonline, all surveys Approved as to Survey have a survey view and a parcel view. e-search User Guide v3.19.doc Page 93 of 187

94 Tasks: You can: View a survey view. Change the order of layers in a survey view. Turn layers off and on in a survey view. View a parcel view. The following headings correspond with these tasks and describe them in more detail. Note: To print a survey view or parcel view, see 6.8 Print a copy of a Spatial View View a survey view In Searches: 1. Add a survey to the Searches tree. 2. Expand the survey in the Surveys folder. 3. Select Survey View. Landonline displays the Spatial View with parcel labels and the layer control. 4. Click icons to view additional details about the survey. For more information, see Spatial View icons. To magnify a particular area of information, see Magnify an area of the Spatial Window Change the order of layers in a survey view You can change the order in which layers display in the Spatial View. This changes the drawing order for the layers and allows you to alter the display. The layer at the top of the list draws last, therefore the information displays over all other data. In the Current Layers tab of the Spatial View: 1. Select the layer to move. 2. Drag and drop the layer to the level you require, or click or to move the layer to the correct level Turn layers off and on in a survey view You can turn layers off to stop them from displaying in the Spatial View and turn them on again as required. In the Current Layers tab of the Spatial View: 1. Uncheck the box next to the layer to turn it off. 2. Check the check box again to turn the layer on View a parcel view In Searches: 1. Add a survey to the Searches tree. 2. Expand the survey in the Surveys folder. 3. Expand the parcel in the Parcels folder. 4. Select Parcel View to display the Spatial View of the parcel. e-search User Guide v3.19.doc Page 94 of 187

95 Spatial View icons Table 5-10 describes the icons used for viewing spatial information in the Spatial View. Icon Zoom In Zoom Out Full View Pan Label All Label Individual Magnify Object Information Action Use to decrease the scale of the Spatial View. Each time you click the Spatial View it displays larger. Use to increase the scale of the Spatial View. Each time you click the Spatial View it displays smaller. Click to restore the Spatial View to its initial size. Click and drag the Spatial View to move it in any direction. Click to display labels for all features in the view. Click the icon again to remove all labels. Click and select each mark or vector in the view. Each time you click, the label for that feature or object displays. Before you can use this tool, all labels must be turned off (using the Label All icon). Click and define a rectangular area of the view to magnify. Use to display information for a feature in the active layer of the Spatial View. Landonline displays the details in the Object Information Tool screen. See View object information. Table 5-10 Spatial object icons Spatial object layers Table 5-11 lists the layers Landonline displays for a Survey View. Layer Name Description Labels Survey Marks Marks including Non Boundary, Boundary and unmarked positions. Mark Name Non Bdy Vectors Measured non boundary, adopted and calculated vectors for the Bearing + Distance selected survey. Non Primary Centreline Secondary and tertiary centreline parcels associated with the survey. Appellation Non Primary Parcels Secondary and tertiary parcels (eg easements) associated with the Appellation = Area survey. Primary Parcels Primary parcels associated with the survey. Appellation Area Dimension Vectors Boundary vectors that form parcels. These are only visible for arcs. Bearing + Distance Live-Primary Parcel Current live parcels. This layer contains the majority of the parcel Appellation + Area fabric. Live-Road Current live road parcels. Appellation + Area Live-Hydro Current live hydrographic parcels. Appellation + Area View an image Toolkit Table 5-11 Spatial object view layers Table 5-12 lists other tools that assist with viewing an image from Searches. Tool Landonline Help Quick Reference Cards Description Press F1 in the Image View tab to display more information about viewing an image. Section: e-search. Topics: Use the Image View: Toolbar icons Use the Image View: Saving and printing. e-search User Guide v3.19.doc Page 95 of 187

96 Table 5-12 View an image Toolkit 5.14 Print a search item You can print details of items you searched: directly from the Search Results area of a search screen, or from the Searches tree after you have added the item to the Searches tree. If you wish to view an item before printing it, you must add it to the Searches tree. You are charged the first time you view an item in the current session. You can print the item after viewing it in the current session without incurring additional fees. Note: If you print the item from the search screen as well as from the Searches tree, you are charged twice. For more information about fees, see Survey fees for searching and Title fees for searching. When printing you can set your computer to preview items using UniPrint or Acrobat Reader. The steps in this guide are for UniPrint. To print from Acrobat Reader, select File Print For more information, go to the e-search area of the Landonline website and select Printing, using the spatial window and viewing images FAQs and tips. Tasks: The tasks you can perform to print a search item are: Print from a text based search screen. Print from the Searches tree. Print from the Image View. Print from the Spatial Window. The following headings correspond with these tasks and describe them in more detail Print from a text based search screen Once you have searched for an item using a text based search screen, you can select the item and print it without adding it to the Searches tree. You incur a fee when you print from the text screen Print from a search screen 1. Select the item from the Search Results area of the search screen. 2. If you are printing a survey or title, see Print a survey from the Search Survey screen and Print a title from the Search Title screen. 3. Click The Print screen displays with UniPrint as the name of the printer. 4. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the page. 5. Click to display the Print screen (if this option is selected in your UniPrint settings). 6. Select your print options. 7. Click e-search User Guide v3.19.doc Page 96 of 187

97 Print a survey from the Search Survey screen In the Search Survey screen: 1. Select one or more surveys in the Search Results area. 2. Select one of the following print options: Survey Plan (Survey and Title Sheet(s) Survey Sheet(s) Title Sheet(s). 3. Click Note: Only black and white images can be printed from the Search Survey screen Print a title from the Search Title screen In the Search Title screen: 1. Select one or more titles in the Search Results area. 2. Select one of the following print options: Title Search (With Diagram). This prints current title information with a diagram and the Supplementary Record Sheet (SRS) if the title is a unit title. Title Search (Without Diagram). This prints current title information only. Historic Search. This prints a history of all dealings for the title including the current title information and an image of the converted title, if available. To print only one of these items, add it to the Searches tree and print from there. Guaranteed Search. This prints the current title information with a diagram, if available, details of any pending transactions and the Supplementary Record Sheet (SRS) if the title is a unit title. 3. Click If you select Title Search (With Diagram) and no diagram exists, Landonline displays a message. The search does not print and you will not be charged a fee. You can select Title Search (No Diagram) and you will only be charged the fee for that type of search. Note: If a title is flagged as potential Maori Land, a Maori Land Report will print in addition to the Title Search Print an item added to the Searches tree Once you have searched for an item and added it to the Searches tree, you can select the item and print it. Printing an item from the Searches tree gives you the opportunity to view it before printing (except for a Guaranteed Search). To print an item from the Searches tree: 1. Expand the Searches tree and double click the item to view it. 2. Select the tab you want to view if there are multiple tabs in the viewing area. 3. Select File Print (Displayed Item). The Print screen displays with UniPrint as the name of the printer. 4. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the first page. 5. Click to display the Print screen (if this option is selected in your UniPrint settings). e-search User Guide v3.19.doc Page 97 of 187

98 6. Select your print options. 7. Click Note: For details about printing an image or Spatial View, see Print from the Image View and 6.8 Print a copy of a Spatial View Print from the Image View When viewing an image in Searches you can print all or part of the image you are viewing Print an image 1. Display the Image View for the item. 2. Click (Function Menu) and select File Print... The Print screen displays with UniPrint as the name of the printer. 3. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the image. 4. Click to display the Print screen (if this option is selected in your UniPrint settings). 5. Select your print options. 6. Click Print part of an image 1. Display the Image View for the item. 2. Click (Rectangle Selection) and define the area. 3. Right click in the area of interest and select Print to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the area you marked. 4. Click to display the Print screen (if this option is selected in your UniPrint settings). 5. Select your print options. 6. Click Print a search item Toolkit Table 5-13 lists other tools that assist with printing search items. Tool Landonline Help Quick Reference Cards Description Press F1 in a Searches screen to display more information about printing a search item. Section: e-search. Topics: Print from Searches. Use the Image View: Saving and printing. Table 5-13 Print a search item Toolkit Print multiple items added to the Searches tree Once you have searched for items and added them to the tree, you can select multiple items and print them without the need to open them individually. To print multiple item from the Searches tree: e-search User Guide v3.19.doc Page 98 of 187

99 1. Select the items required to be printed using the checkbox available against items in search tree which have a 'view' available. 2. Select File Print All Selected.. to initiate the print using default printer. A message confirming the number of items to be printed and the associated fees pops up. Click to continue. Option of can be used to view details. A message showing the progress of items being sent to printer is displayed. 3. System print options pops up. Select your printer options. Click. Note: If any of the title options printed is flagged as potential Maori Land, a Maori Land Report will also print Save a search item to a file After you perform a search and add an item to the Searches tree you can save the item s details to a file on your computer. Note: When saving a search item to a file you can set your computer to preview items using UniPrint or Acrobat Reader. The steps in this guide are for UniPrint. To save from Acrobat Reader, select File Save A Copy For more information, go to the e-search area of the Landonline website and select Printing, using the spatial window and viewing images FAQs and tips. e-search User Guide v3.19.doc Page 99 of 187

100 Tasks: You can: Save Structured Text or a Spatial View. Save an Image. The following headings correspond with these tasks and describe them in more detail Save Structured Text or a Spatial View You can save the Structured Text View or a Spatial View (ie survey view and parcel view) of an item selected from the Searches tree. In Searches: 1. Display the Structured Text or Spatial View you want to save. 2. Select File Save As (Displayed Item) The Print screen displays with UniPrint as the name of the printer. 3. Click to continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the structured text or spatial view. 4. Click to display the Save As screen. 5. Select the location for the folder on your computer. 6. Type the file name. 7. Click Save an image To save an image search item as a file on your computer, in Searches: 1. Display the Image View. 2. Select File Save As (Displayed Item) to display the Save As screen. 3. Select the location for the file on your computer. 4. Type a file name. If this is a colour image make sure the file name ends in suffix.jpg. 5. Click Save multiple items from the tree To save an image search item as a file on your computer, in Searches: Once you have searched for items and added them to the tree, you can select and save multiple items without the need to open them individually. 1. Select the items required to be saved using the checkbox available against items in search tree which have a 'view' available. e-search User Guide v3.19.doc Page 100 of 187

101 2. Select File Save All Selected.. to save the selected items A message confirming the number of items to be saved and the associated fees pops up. Click to continue. Option of can be used to view details. 3. The option to browse to select the location for the file to be saved pops up. Select the appropriate location. Click. A message showing the progress of save process shows up. If a file with the same name exists in the location specified a message prompting to replace, create or cancel the action pops up. Select to replace the existing file or to create a file using a new name. 4. A message indicating the completion of saving of all the items pops up. Note: If any of the titles you have saved are flagged as potential Maori Land, a Maori Land Report will also be saved Set Save As preferences You can set the preference for the format in which a specific item type is to be saved using the 'Save multiple items from the tree' functionality here. It also allows you to choose if the save as type selected will be system default for 'Save as (Displayed item)' option. e-search User Guide v3.19.doc Page 101 of 187

102 1. Select File Preferences to open the Save as preferences screen. 2. Select the save as type for each Type of item using the drop down options. The available save as type options for different items is in the table below. Type of Item Image (Black & White) Image (Colour) Multiple Page Image (Colour) Single Page Save as type options TIF, PDF PDF JPG, TIF, PDF Survey Parcel and Work Views Text View TIF, PDF TIF, PDF 3. If the file type selected is to be the system default when saving a single item then check the checkbox under System Default. 4. Click Request a product to be sent by The Request Product List screen allows you to request a product package to be sent to you by . You must know the title reference or Id number for the title, survey or instrument you request. You can: request multiple products at one time choose to action the request immediately save the package and send it at a later time during the same Searches session. e-search User Guide v3.19.doc Page 102 of 187

103 Note: There is a limit to the number of products you can add to a request (eg 15). If you require more products than the limit allows, create another request. Tasks: You can: Add records to a package. View records in a saved package. Add more records to the package. The following headings correspond with these tasks and describe them in more detail Add records to a package To request records to be sent to you by , in Searches: 1. Select Tools Request Product List... to display the Request Product List screen. 2. Enter a topic or name in the Subject Line field. This will be the subject when the package is delivered. 3. Leave the 3 rd Party field blank unless you want to send the products to another party (eg a client). To send these products directly to another party, enter their address in the 3 rd Party field. The products will only be sent to the third party, they will not be sent to you (ie the logged on user). You will be charged for any products sent to a third party, because you are the logged on user. 4. Select the tab for the type of record you require (ie Title, Survey or Instrument) and complete the details of your request. 5. Click 6. Type the record reference. Enter the RT reference in the Title tab. Enter the Survey Number in the Survey tab. If you enter a Survey Number that is recorded more than once in Landonline, the Select Survey Dataset screen displays. Select the Land District for the survey and click Enter the Instrument Number in the Instrument tab. If the Instrument Number you enter is recorded more than once, Landonline, the Select Instrument screen displays. Select the Land District for the instrument and click. If the instrument also has a colour diagram available, a message displays to advise. Click to continue. 7. Select the type of image required: Select the type of view for the Title in the View field in the Title tab. Select the type of image for the Survey in the Image Type field in the Survey tab. Landonline displays a tick next to the images available for that survey. 8. Enter a client reference if required. The first client reference defaults for following items in the list until you change it. 9. Review Leave it checked if you want to send the product request now. e-search User Guide v3.19.doc Page 103 of 187

104 Uncheck it if you want to add more products to the list and/or send the list at a later time. 10. Click to save details and close the screen. Note: If an unsent package exists, Landonline automatically sends the request when you close Searches. To view a colour diagram of an instrument you must add it to the Searches tree and view it from there. (See Add an instrument image to the Searches tree.) There is no fee charged for viewing a colour diagram of an instrument from the tree View records in a saved package You can view records previously added and saved in the Request Product List screen in the View Image Package screen. You can delete items from the list if required, or you can add more items using the Request Product List screen. To view the contents of a product package you have saved, in the Request Product List screen: 1. Click to display the View Image Package screen. 2. Review the contents. If you want to delete a record from the list, select it and click 3. Click to return to the Request Product List screen Add more records to the package If you add another request during the same session of Searches, Landonline adds the record(s) to the existing package. To add more records to the existing package, in the Request Product List screen: 1. Click 2. Add more records if required. See Add records to a package. 3. Select 4. Click to send the package request. e-search User Guide v3.19.doc Page 104 of 187

105 Note: To create a new package, click. Landonline sends the existing packages to LINZ Request a copy of an unconverted record You can request LINZ to send a copy of an unconverted title or survey record using the Request Manual Copy screen When you open this screen it automatically displays your User Id, the Request Date, Client Reference and Status. To request a copy of an unconverted record, in Searches: 1. Select Tools Request Manual Copy... to display the Request Manual Copy screen. 2. Select the appropriate Land District for the record from the drop down list e-search User Guide v3.19.doc Page 105 of 187

106 3. Select the type of record in the Record Type field from the drop down list. If an appropriate record type is not available, select 'Other Record'. 4. Enter the Record Number for the record required. This is a free text field. Do not use space, point after any alfa prefix, and, +, or &. Use uppercase alpha prefix s. 5. If known, enter the Instrument/Plan Type of the record. E.g. Discharge, Mortgage, Transfer, Easement certificate, Deed, Status Declaration etc. This is a free text field. 6. If known, enter the Related Title/Plan number of any record where the Record Number was sighted e.g. from a plan, prior title, or other type of instrument in the Related Title/Plan. 7. Check the Certified Copy checkbox if you require a certified copy of the record for use in Court or for other evidentiary reasons. 8. Edit the Client Reference if required. This field is specific to this RMC screen only. Changes made here will not affect the client reference used throughout Searches. 9. Enter any relevant or additional comments to assist in identifying the record in the Requestor Comments field. To create a new line in this field, press the Enter key. 10. Select the method of delivery for the record in the Delivery Method drop down list. The method you select displays highlighted in the Recipient Contact Details area. 11. Select the Delivery Details option. This defaults to the Use Landonline Contact Details option and displays your current contact details in the Recipient Contact Details area. If the recipient contact details are different from the contact details in Landonline: Select the Enter a different delivery address (unique to this request) option. Enter the contact phone number in Phone field in the Recipient Contact Details area. Enter the contact mobile number in Mobile field in the Recipient Contact Details area. Enter the address details in the Postal Address field in the Recipient Contact Details area. Enter the in the field in the Recipient Contact Details area. Note: It is mandatory to provide either a postal address or address. 12. Click to print a report of the details of your request (if required). Printing the request will also cause it to be sent. 13. Click to save and send the current request and open a new request with some details carried over from the first request as follows:. - Land District - Record Type - Related Title/Plan - Client Reference - Recipient Details 14. Click to save and send the request to LINZ to process. Note: If on clicking Print, OK or Next of an RMC, the system checks whether the requested record already exists in Landonline and if it does a message displays. You may then decide to continue creating the RMC or not. e-search User Guide v3.19.doc Page 106 of 187

107 15. Once a RMC request is created it is visible in the Workspace Tree in the Requests folder below any other request types: 16. To request a RMC request to be cancelled right click the request in the Workspace tree and select cancel: Once cancellation of the RMC request has been requested, the status of the request will update to Request to Cancel and LINZ staff will be notified that the request is to be cancelled. LINZ will use discretion in assessing whether the RMC can be cancelled based on the amount of work that has been completed in obtaining the record from off site. Once the RMC request has been cancelled by LINZ the RMC request will disappear from the Requests folder in the Workspace tree 17. RMC requests can be printed from the Workspace tree by right clicking the request and selecting Print 18. Highlighting the RMC request from the workspace tree or printing the request produces the following summary view of the RMC: e-search User Guide v3.19.doc Page 107 of 187

108 Status Pending The above summary view includes the basic information when the RMC request was first created along with the the following statuses: Current Investigation in progress Being processed Request to cancel Cancelled Description RMC request has been created by the workspace user and is waiting in the queue to be processed by LINZ RMC request has been allocated to a LINZ staff member for processing RMC request is being investigated by LINZ staff RMC request is being processed (e.g. a record is being ordered) Workspace user has requested cancellation RMC request has been cancelled and is waiting for LINZ to complete the cancellation at which time the request will disappear from the Workspace request tree After the RMC has been processed by LINZ and updated to Complete the RMC will disappear from the Workspace request tree Note: LINZ personnel manually process the request and when completed, a copy of the record will be sent to the delivery address indicated. Once a request is submitted it is visible in the Workspace Tree. The User Contact Details area displays your user contact details as recorded in Landonline. e-search User Guide v3.19.doc Page 108 of 187

109 6 SPATIAL SEARCHING 6.1 Overview parcels marks vectors. Landonline allows you to search for information spatially. Spatial (or graphical) information consists of layers of information. An example of categories of layers are: Landonline displays spatial information to allow you to: view objects and features in a spatial context search for objects and features switch layers of spatial data off and on navigate extract and print select an individual object or group of objects add objects to the Searches tree. This chapter explains how to search spatially using the Spatial Window and the Spatial Searches screen. Specifically it describes: the elements of the Spatial Window how to use the Spatial Window to search for spatial information the elements of the Spatial Searches screen how to use the Spatial Searches screen to search for information and display this in the Spatial Window how to add objects to the Searches tree how to print and view spatial information how to view surveys spatially how to save and load an area of interest how to extract survey data and filter vectors how to prepare and run a transformation. e-search User Guide v3.19.doc Page 109 of 187

110 6.2 Spatial Window Menu Toolbar Viewing Area Searches Tree Layer Control The Spatial Window has these components: Menu Toolbar (includes scale field) Searches Tree Layer Control Viewing Area Menu Toolbar When you display the Spatial Window, the Map View menu and Map Utilities menu are activated. See Map View menu and Map Utilities menu. The toolbar displays the icons you use in the viewing area of the Spatial Window to: navigate to and select an object or feature. control viewing and display information about an object or feature. You can also perform most of these functions using options selected in the Map View menu Navigation tools Table 6-1 describes the icons you can use to navigate in the Spatial Window. e-search User Guide v3.19.doc Page 110 of 187

111 Icon Pan Zoom In Zoom Out Zoom Previous Zoom Layer Zoom Selection Zoom Area of Interest Action Click and drag the visible area in any direction to display information outside the boundaries of the screen. Click to decrease the scale. Each time you click in the window, the point where you click displays 50% larger. Alternatively, click and drag to identify an area you want to enlarge. Click to increase the scale. Each time you click in the window, the point where you click displays 50% smaller. Click to display the previous view. Click to display the minimum viewing scale of the active layer, or the maximum extent of the active layer if no scale has been defined. Click view the extent of the selected features or objects in the Spatial Window. Click to zoom to the extent of the defined area Area of Interest tools Table 6-1 Navigation tools Table 6-2 describes the icons you can use to define areas of interest in the Spatial Window. Icon Action Define area of Interest by Rectangle Click and drag to define an area of interest using a rectangle. Define area of Interest by Circle Define area of Interest by Polygon Load Area of Interest Save Area of Interest Click and drag to define an area of interest using a circle. Click to specify a polygon shape to define an area of interest. Double click to close the polygon. Click to load an area of interest previously defined and saved to a file. Click to save a defined area of interest to a file Selection tools Table 6-2 Area of Interest tools Table 6-3 describes the icons you can use to select objects in the Spatial Window. Icon Select Individual Select by Rectangle Select by Circle Action Click to select spatial features individually in the active layer. To select more than one feature, hold Ctrl and click on each feature. Click and drag using a rectangle to select spatial features in the active layer. Only features completely enclosed by the rectangle are selected. Click and drag using a circle to select spatial features in the active layer. Only features completely enclosed by the circle are selected. e-search User Guide v3.19.doc Page 111 of 187

112 Select by Polygon Click and specify a polygon shape to features in the active layer. Double click to close the polygon. Only features completely enclosed by the polygon are selected Other spatial tools Table 6-3 Selection tools Table 6-4 describes the other icons you can use in the Spatial Window. Icon Color Layer Control Magnify Object Information Action Click to change the default colour of the selected spatial features in the active layer. Click to show or hide the Layer Control tabs in the Spatial Window. Click and define the rectangular area of information to magnify. For more information, see Magnify an area of the Spatial Window. Click and select a feature in the active layer to display information about a spatial feature in the Object Information Tool screen. Table 6-4 Other spatial tools Layer Control The layer control area is where you manage layers and labels that display in the Spatial Window. The layer control area has three tabs: Current Layers tab e-search User Guide v3.19.doc Page 112 of 187

113 All Layers tab Labels tab Layers and labels automatically turn off and on, depending on the viewing scale of the Spatial Window. While layers are shown as being turned on the information relating to that layer may not be displayed in the Spatial Window. The layers display is controlled by viewing scales in the View Scale option of the Map View menu. For more information, see Map View menu. Note: The number of layers you have listed in the Current Layers tab impacts on Spatial Window redraw times Hide and display the Layer Control Hiding the Layer Control tabs increases the size of the Spatial Window. In the Spatial Window: 1. Click (Layer Control). 2. Repeat step 1 to display the layer tabs again Current Layers tab The Current Layers tab displays a list of the layers currently loaded in the Spatial Window. You should have a minimum number of layers included in the Current Layers tab to maximise performance of the Spatial Window. The order in which the layers are listed in e-search User Guide v3.19.doc Page 113 of 187

114 the Current Layers tab indicates the order they are drawn in the Spatial Window (ie the first layer in the list displays on top of other layers). You can use the Current Layers tab as a legend to the map displayed in the Spatial Window. The symbol for each layer displays with the layer name. A layer will not be drawn if: it is temporarily turned off the Spatial Window display scale is outside the minimum and/or maximum display scales defined for the layer. See Appendix I: Spatial layers. As you zoom in and out, or change display scales in any other way, Landonline updates the Current Layers tab to display the visible layers. Note: If you want to remove several layers from the Current Layers tab, you should use the All Layers tab. All of the changes to the Spatial Window will be made in one refresh. You can save the currently displayed layers as your User Defined default theme. See Save a User Defined theme. Tasks: The tasks you can perform in the Current Layers tab are: Make a layer active. Change the order of layers. Turn a layer on or off in the Current Layers tab. Remove a layer. The following headings correspond with these tasks and describe them in more detail Make a layer active You can perform actions in the Spatial Window on the active layer (eg to add an item to the Searches tree or view information about an object or feature). In the Current Layers tab: 1. Click the layer name (not the check box, as this controls visibility). Landonline displays the layer in the Current Layers tab as a raised 3D bar. Note: You can only perform actions on an active layer Change the order of layers In the Current Layers tab: 1. Select the layer name. 2. Drag and drop the layer name or click or to change the order. Note: Each of these actions will initiate a redraw of the Spatial Window Turn a layer off or on in the Current Layers tab A layer is on when it is checked. You can temporarily turn off a layer to enable you to view information more clearly. e-search User Guide v3.19.doc Page 114 of 187

115 To turn a layer off, in the Current Layers tab: 1. Uncheck the check box in front of the layer name. Landonline redraws the Spatial Window. To turn a layer on, in the Current Layers tab: 1. Check the check box next to the layer name. Landonline redraws the Spatial Window. Note: You should use the All Layers tab to add or remove several layers. All of the changes will be made to the Spatial Window in one refresh Remove a layer In the Spatial Window: 1. Select the layer name. 2. Click Note: You should use the All Layers tab to add or remove several layers. All of the changes will be made to the Spatial Window in one refresh All Layers tab Use the All Layers tab to customise the information you want to display by adding and removing layers. When you use the All Layers tab to add or remove layers the Spatial Window will refresh only once. Alternatively you can select a theme of layers to display. e-search User Guide v3.19.doc Page 115 of 187

116 Tasks: The tasks you can perform with the All Layers tab are: Display the All Layers tab Add and remove layers. Select a spatial layer theme. The following headings correspond with these tasks and describe them in more detail Display the All Layers tab In the Spatial Window Layer Control area: 1. Select the All Layers tab Add and remove layers In the All Layers tab: 1. Check or uncheck the box next to the group name to add or remove all layers within a group, or 2. Expand the group name and check or uncheck the box next to each layer name, as required, to add or remove those layers. 3. Click to update the Spatial Window. The selected layers display in the Current Layers tab. Note: If the box for a group is (grey) the group has at least one layer selected. A (ticked box) indicates all layers in the group have been selected Select a spatial layer theme Cadastral Remote User Titles Themes are a combination of layers specific to user tasks. Landonline lists all layers available in the All Layers tab of the Spatial Window. You can select a theme from the drop down menu at the bottom of the All Layers tab. Other layers from this tab can be added to or deleted from the set of layers, allowing you to customise your own set of layers to display. The most commonly used layer themes you can select to display in the All Layers tab of the Spatial Window are: There are additional themes: Survey Capture theme, used for capturing an e-survey, is described in the e-survey User Guide. Geodetic, and Topology and Geometry are for LINZ internal use. You can save the current layers you have selected and displayed in the Spatial Window as your User Defined theme. See Save a User Defined theme. Any layer not already assigned to a theme can be added from the All Layers tab. To select a theme of layers provided by Landonline to display in the Spatial Window, in the All Layers tab: e-search User Guide v3.19.doc Page 116 of 187

117 1. Select the name of the theme in the field next to The default set of layers for the theme have a tick next to each layer name. 2. Add any additional layers if required. 3. Click Note: While you may have selected the layers they will not display if they are outside the viewing scale range Labels tab The Labels tab lists all labels available for layers representing objects in the Spatial Window. The Labels tab allows you to turn labels for these layers off or on. The labels or information displayed for an object can be found by taking the corresponding name in the labels tab and expanding it to find the individual labels (eg parcels have an appellation label and an area label). Tasks: The tasks you can perform with the Labels tab are: Display the Labels tab. Turn labels on or off. The following headings correspond with these tasks and describe them in more detail. e-search User Guide v3.19.doc Page 117 of 187

118 Display the Labels tab In the Spatial Window Layer Control area: 1. Select the Labels tab Turn labels on or off In the Labels tab: 1. Check or uncheck the box next to the group name to add or remove all labels in a group, or; 2. Expand the group name and check or uncheck the box next to each label name, as required, to turn those labels on or off. 3. Click to update the Spatial Window. Note: Some labels display as default. If the box for a group is (grey) the group has at least one label selected. A (ticked box) indicates all labels have been selected. While labels are selected for display they may not be visible on screen. This can be because the layer relating to the label is not visible, or the current scale for the screen is outside the display scale for the label. The viewing scale for labels can differ to its associated layer Viewing area The viewing area of the Spatial Window displays spatial information View scales for the Spatial Window Layers and labels have predefined scales that determine the scale at which they turn on and off when displayed in the Spatial Window. This feature is to filter information for clarity. For example, parcel boundaries are not displaying with the parcel layer on. You will have the current scale for the Spatial Window outside the viewing range for the layer or label. When you open the Spatial Window it defaults to a set of viewing scales known as the Urban View. To select a viewing scale, in the Spatial Window: 1. Select Map View View Scale and one of the following options: Urban View: This is the default scale and it differs for each layer. Rural View: Displays each layer at a default scale of 45,000. Large Rural View: Displays each layer at a default scale of 245,000. Note: You can also change the display scale for the Spatial Window by entering a number in Magnify an area of the Spatial Window Use the Magnify tool to view spatial information at a scale larger than 1:1. To magnify an area of spatial information, in the Spatial Window: 1. Display the layers you require. 2. Click (Magnify). 3. Click and drag to define the rectangular area of information you require magnified. Landonline displays the selected area in the Spatial Magnify window. 4. Move the Spatial Magnify window to another area of the screen if required. e-search User Guide v3.19.doc Page 118 of 187

119 5. Resize the magnified image if required. 6. Click to close the Spatial Magnify window. Note: The Spatial Magnify window remains on top of the Spatial View until you close it Spatial Window Toolkit Table 6-5 lists other tools that assist with using the Spatial Window. Tool Landonline Help Quick Reference Cards Description Press F1 in the Spatial Window to display more information. Section: e-search plus. Topics: Use the Spatial Window. Use Spatial Window Tools: Navigation and Selection. Use Spatial Window Tools: Other Spatial Tools. Use Spatial Window Layer Control. Table 6-5 Spatial Window Toolkit 6.3 View information in the Spatial Window You can locate an object and view information in the Spatial Window in three ways: 1. Navigate in the Spatial Window. 2. Locate an item from the tree. 3. Use the Spatial Searches screen. See 6.5 Search using the Spatial Searches screen. Tasks: The tasks you can perform in the Spatial Window are: Display the Spatial Window. View information in the Spatial Window by navigating. View object information. Spatially locate information from the Searches tree. Display context layers. Save a User Defined theme. The following headings correspond with these tasks and describe them in more detail Display the Spatial Window In Searches: 1. Select Search Spatial View View information in the Spatial Window by navigating In the Spatial Window: 1. Use icons in the toolbar to navigate to the location you require. See Toolbar. 2. Display the layer(s) of information you require. 3. Turn layers and labels off or on to view information as required. See Layer Control. e-search User Guide v3.19.doc Page 119 of 187

120 4. Select the viewing scale you require. See View scales for the Spatial Window. 5. Select objects and add them to the Searches tree to view their attributes, if required. See 6.6 Add objects to the Searches tree. Note: If Landonline displays the Conversion Freeze Areas layer, it indicates all parcels in this area have been selected for conversion View object information You can view information for mark, parcel and survey objects selected in the Spatial Window using the Object Information Tool screen. The Object Information Tool screen lists the field name and value for the object. This tool is not limited to Searches. You can use it in the Spatial Window in other areas of Landonline to view a limited set of attributes for some layers (eg Survey Capture). To view information for an object, in the Spatial Window: 1. Make the appropriate layer active. 2. Click (Object Information) or select Map View Object Information. 3. Position the cursor over the spatial feature and click to display the Object Information Tools screen if attributes have been defined for the layer. 4. Click in the Object Information Tool screen to see the feature flash again. 5. Repeat step 3 to refresh the window with details of a new object selected. Note: If the Object Information Tool screen does not display when you select an object a message displays. Make sure the active layer is the correct layer or zoom to the object and try again. The active layer is not a layer that represents an object. e-search User Guide v3.19.doc Page 120 of 187

121 View details when you select more than one object If the scale of the Spatial Window is too small, you can select more than one object with the Object Information Tool screen, eg overlapping marks or marks in very close proximity to one another. In the Object Information Tool screen: 1. Select the object from the drop down list of the Feature Id field. The information for the selected feature or object displays. 2. Click to locate the feature or object in the Spatial Window Spatially locate information from the Searches tree You can locate a survey, parcel or mark that has been added to the Searches tree and locate it in the Spatial Window. In the Searches tree: 1. Select the survey, parcel or mark in the Searches tree. 2. Select Map Utilities Locate from Tree. Landonline positions the spatial display with the survey, parcel, or mark centred in the Spatial Window. The parcel, survey reference points, or mark point, flashes four times. 3. Repeat Step 2 to see the object flash again Display context layers Context layers (eg coastline, lakes, urban areas) display in the Spatial Window at scales smaller than 1:50,000. They exist to facilitate navigation and consist of generalised topographical information. The context layers are not listed by default on the Current Layers tab of the Spatial Window. To list context layers in the Current Layers tab, in the Spatial Window: 1. Select Map View Show Context Layers. 2. Turn one or all of these layers off and on; or remove them from display. Note: Context layers are always listed on the All Layers tab of the Spatial Window. For a complete list and description of these layers, see Display context layers and Appendix I: Spatial layers Save a User Defined theme You can personalise your Spatial Window display and save it as your User Defined theme. The next time you open the Spatial Window your User Defined theme will display. You can modify layers in your theme while working in the Spatial Window. Unless you save these modifications, your User Defined theme remains unchanged Save a User Defined Theme To create and save a User Defined theme, in the Spatial Window: 1. Display the layers you want to save as your theme. 2. Click in the Current Layers tab to save the layers displayed as your User Defined theme. e-search User Guide v3.19.doc Page 121 of 187

122 Note: Landonline saves these layers in the order you selected. It will not save the label setting. You can only have one User Defined theme. You can modify and save it as often as required Restore a User Defined theme You can restore your User Defined theme if you have modified layers in the theme or have another theme displayed. To restore your User Defined theme, in the Spatial Window: 1. Select the All Layers tab. 2. Select User Defined from the theme drop down list. 3. Click to display your User Defined theme in the Spatial Window. 4. Select the Labels tab if you want to display labels. Turn labels for layers on or off as required. Note: If you modify your User Defined theme you can save this as your new default. Landonline overwrites your previous User Defined theme View information in the Spatial Window Toolkit Table 6-6 lists other tools that assist with viewing information in the Spatial Window. Tool Landonline Help Quick Reference Cards Description Press F1 in the Spatial Window to display more information about viewing information in the Spatial Window. Section: e-search plus. Topics: Locate Objects Spatially. Use Spatial Window Tools: Navigation and Selection Use Spatial Window Tools: Other Spatial Tools. Use Spatial Window Layer Control. Table 6-6 View information in the Spatial Window Toolkit e-search User Guide v3.19.doc Page 122 of 187

123 6.4 Spatial Searches screen You can perform searches using the Spatial Searches screen to display features in the Spatial Window. There are two tabs in the Spatial Searches screen: General Searches tab Survey Searches tab You can locate objects in the Spatial Window using text based information in the Spatial Searches screen. You must have the Spatial Window open to perform this type of search. If your search returns more than one search result, the Spatial Window zooms to display them all. When there are over 50 results to display, Landonline displays a message asking if you wish to continue General Searches tab You use the General Searches tab of the Spatial Searches screen to search for a: Street address Place name Road name Feature name Static Unique Identity Id (SUE Id). This is the default tab when you open the Spatial Searches screen. e-search User Guide v3.19.doc Page 123 of 187

124 Static Unique Entity Ids Each spatial object has a unique number in Landonline. This is known as a Static Unique Entity Id (SUE Id). This number can be used to search for spatial objects (eg parcel Ids, mark Ids and node Ids) in the General Searches tab of the Spatial Searches screen. You can find a SUE Id for a spatial object by: Querying using the Object Information tool. See View object information. Searching parcels by appellation. See 5.7 Search for a parcel. A SUE Id search will only return one result Survey Searches tab You use the Survey Searches tab of the Spatial Searches screen to search for: Survey number Parcel appellation Mark. 6.5 Search using the Spatial Searches screen Steps: The steps required to search using the Spatial Searches screen are: 1. Display the Spatial Searches screen. 2. Perform a search using the General Searches tab. 3. Perform a search using the Survey Searches tab. The following headings correspond with these steps and describe them in more detail Display the Spatial Searches screen To display the Spatial Searches screen, in Searches: 1. Select Search Spatial Search... to display the Spatial Searches screen. If the Spatial Window is not already open a message displays asking if you would like to open it. Click to display the Spatial Window and the Spatial Searches screen. e-search User Guide v3.19.doc Page 124 of 187

125 6.5.2 Perform a search using the General Searches tab In the General tab of the Spatial Searches screen: 1. Select the type of search you want to perform in the Search Type field (ie Street Address, Road Name, Place Name, Feature or SUE Id). Landonline activates the appropriate fields or button. 2. Enter or select your search criteria: Street Address. Select or enter the Road Name, Suburb, City along with the House Number (eg 17, 17A, 1/17, 17/1). Road Name. Enter the name of the road and indicate whether the name is Current or Historic. Historic dates from the implementation of Landonline in the Region. Place Name. Enter the name of the place and add an asterisk (*) immediately after (eg Hawea*). This will retrieve the feature name even if the name you entered is not officially assigned by the NZ Geographic Board. Feature Name. Enter the feature name (eg Lake Tekapo). Static Unique Identity (SUE). Select the Table Name and type the SUE Id. For more information, see Static Unique Entity Ids. 3. Refine your search further by selecting the Land District and/or Territorial Authority if required. It is important to filter by these fields if you are searching for a road or street address. 4. Leave checked to display the full extent of the object centred in the Spatial Window. e-search User Guide v3.19.doc Page 125 of 187

126 5. Click to close the Spatial Searches screen and display the object(s) in the Spatial Window Perform a search using the Survey Searches tab In the Spatial Searches screen: 1. Select the Survey Searches tab. 2. Select the type of survey search to perform in the Search Type field. This activates the appropriate button. 3. Click to display the appropriate search screen. Select a survey number, parcel appellation or mark to add it to the appropriate field in the Survey Searches tab. Survey Number. The Search Survey screen displays. See 5.3 Search for a survey. Parcel Appellation. The Search Appellation screen displays. See 5.9 Search for a survey or title by appellation. Mark. The Search Mark screen displays. See 5.6 Search for a mark. 4. Leave checked to display the full extent of the object centred in the Spatial Window. 5. Click to close the Spatial Searches screen and display the survey object in the Spatial Window. e-search User Guide v3.19.doc Page 126 of 187

127 6.5.4 Search using the Spatial Searches screen Toolkit Table 6-7 lists other tools that assist with searching using the Spatial Searches screen. Tool Landonline Help Quick Reference Cards Description Press F1 in the Spatial Searches screen to display more information. Section: e-search plus Topic: Use Text to Search Spatially. 6.6 Add objects to the Searches tree Table 6-7 Search using the Spatial Searches screen Toolkit You can select one or more objects in the Spatial Window and add them to the Searches tree. Objects you can add to the Searches tree from the Spatial Window are: Parcels Related titles for parcels Vectors Surveys Marks. Adding objects to the Searches tree allows you to view information in: a Structured Text View (ie summary information). See View structured text. an Image View. See View an image. a spatial object view. See View spatial information. Objects remain in the Searches tree until you close Searches. You can save items added to the Searches tree during a session and recall it later. When you recall the saved session, you need to expand the Searches tree to view all details. See 4.7 Save and recall favourites. Tasks: You can: Add individual objects to the Searches tree. Add all objects in a defined area to the Searches tree. Add all titles for selected parcels to the Searches tree. Clear selected objects. The following headings correspond with these tasks and describe them in more detail Add individual objects to the Searches tree In the Spatial Window: 1. Navigate to the area you require using toolbar icons or the options in the Map View menu. 2. Display the relevant spatial layers for the object(s). 3. Make the layer in which the object resides active. 4. Click (Select Individual) and select the object. Hold the Ctrl key and click each object to select more than one object in that layer. e-search User Guide v3.19.doc Page 127 of 187

128 5. Add the selected objects or related titles to the tree: Select Map Utilities Add to Tree Selected Object(s) to add selected marks or vectors to the Searches tree. Select Map Utilities Add to Tree Related Title(s) to add the title reference for the selected parcel to the Searches tree. This option is only available for parcels. Landonline adds the object(s) to the Searches tree. Note: You can select an individual object in the Spatial Window and drag and drop it to the Searches tree. You cannot use this method to add titles to the Searches tree related to a selected parcel Add all objects in a defined area to the Searches tree In the Spatial Window: 1. Navigate to the area you require using toolbar icons or the options in the Map View menu. 2. Display the relevant spatial layers. 3. Make the layer you require active. 4. Click (Select by Rectangle), (Select by Circle), or (Select by Polygon) and define the area containing objects you require. 5. Select Map Utilities Add to Tree Selected Object(s). Landonline adds details of all object(s) selected to the appropriate folder in the Searches tree for the displayed layers, if the layer contains objects that can be added to the Searches tree. Note: When defining an area to select multiple parcels, take care to include the full extent of the parcels within the defined area Add all titles for selected parcels to the Searches tree In the Spatial Window: 1. Navigate to the area you require using toolbar icons or the options in the Map View menu. 2. Display the relevant spatial layers. 3. Make the Live Primary Parcel layer active. 4. Select the parcel you require. 5. Select Map Utilities Add to Tree Related Title(s) to add all details of titles to the Titles folder on the Searches tree. Not all spatial parcels have titles linked to them. When none of the selected parcels are linked to titles, a message displays to advise. For a parcel affected by a standard unit development or subsidiary unit developments, the Supplementary Record Sheed (SRS) for all developments will be added to the tree Clear selected objects The objects, once selected, remain coloured or identified in yellow. To clear the selected object, in the Spatial Window: 1. Select Map View Clear Selection. e-search User Guide v3.19.doc Page 128 of 187

129 6.6.5 Add objects to the Searches tree Toolkit Table 6-8 lists other tools that assist with adding spatial objects to the Searches tree. Tool Landonline Help Quick Reference Cards Description Press F1 in the Spatial Window to display more information. Section: e-search plus. Topic: Add Spatial Objects to the Searches Tree. Table 6-8 Add objects to the Searches tree Toolkit 6.7 View spatial objects from the Searches tree You can view details of all objects you added to the Searches tree from the Spatial Window. For more information about viewing the item you select, see 5.13 View items added to the Searches tree. 6.8 Print a copy of a Spatial View You can print an image of the data currently displayed in the Spatial Window. You can also print a Spatial View (ie Survey View and Parcel View) from the Searches tree. The image that prints depends on the current viewing scale of the Spatial Window and the print options selected in the Print To Scale screen. To print the spatial image displayed, in the Spatial Window: 1. Display the area you require. 2. Display the layers and labels required. 3. Select File Print. The Print screen displays with UniPrint as the name of the printer. 4. Click to display the Print To Scale screen. 5. Type a name for the image in the Title field if required. 6. Change the Scale of the image if required. 7. Select the page orientation (ie Portrait or Landscape). 8. Click for additional printer options if required. 9. Click to redraw the data displayed in the Spatial Window and continue to the UniPrint Preview screen (if this option is selected in your UniPrint settings). The UniPrint Preview screen displays with a preview of the spatial view. 10. Click to display the Print screen (if this option is selected in your UniPrint settings). 11. Select your print options if required. 12. Click After the image is printed the Spatial Window returns to its normal settings. Note: There is no fee for printing a Spatial View. If the image you printed does not contain all the information displayed in the Spatial Window (ie labels are missing) see topic Printer troubleshooting. When printing you can set your computer to preview items using UniPrint or Acrobat Reader. The steps in this guide are for UniPrint. To print from Acrobat Reader, select File Print For more information, go to the e-search area of the Landonline website and select Printing, using the spatial window and viewing images FAQs and tips. e-search User Guide v3.19.doc Page 129 of 187

130 6.8.1 Printer troubleshooting When printing a spatial image to scale using Windows 95, sometimes the images print with labels missing (eg road labels and appellation labels). This is due to the way 'Windows 95' printer drivers operate and the fonts loaded on the printer. This usually happens when printers with fonts loaded take control of the font printing. When the printer tries to print labels that have been spun (ie road names) or dynamically sized (ie appellations), the printer cannot print them using the printer's loaded fonts so it does nothing. You can correct this printing problem by changing your printer settings. See topic Temporarily change your printer settings. This problem will not occur when printing from Windows NT, or if the font the mapping routine uses has been loaded in your printer. You should only change the printer settings when printing spatial images, and only if required Temporarily change your printer settings If the spatial image you printed from the Spatial Window does not contain all the labels or appellations, you can temporarily change the printer settings. To change the printer settings to print a spatial image, in the Spatial Window: 1. Follow the Steps 1 to 8 in topic 6.8 Print a copy of a Spatial View. 2. Click to display the Standard Properties screen. 3. Select each tab until you find a True Type font option (eg Download True Type fonts as bitmap soft fonts, Send True Type fonts as bitmaps). The options available depend on your driver. 4. Select the True Type font option to send to the printer as a bit map. 5. Click to return to the Print To Scale screen. 6. Follow Steps 9 to 12 in topic 6.8 Print a copy of a Spatial View. Note: Return the printer settings to what they were when you finish printing spatial images Print a copy of a Spatial View Toolkit Table 6-9 lists other tools that assist with printing a copy of a Spatial View from the Spatial Window. Tool Landonline Help Quick Reference Cards Description Press F1in the Searches to display more information about printing a copy of a Spatial View from the Spatial Window. Section: e-search plus. Topic: Use the Spatial Window. Table 6-9 Print a copy of a Spatial View Toolkit e-search User Guide v3.19.doc Page 130 of 187

131 6.9 View surveys spatially You can add the digital survey information for a survey to the Spatial Window using the Display Survey screen. The survey displays in the Spatial Window in the colour you choose. You can add more than one survey and select a different colour for each. To reduce screen clutter in the Spatial Window, by default, none of the objects displayed are labelled. You can use (Object information) to view details about marks. See View object information. Note: Surveys lodged prior to Landonline, and Flat or Unit plans without a survey sheet, will have little or no data to display in the Spatial Window. Steps: The steps required to spatially view surveys are: 1. Display the Display Survey screen. 2. Select surveys to view. 3. Display vectors and marks. 4. Remove a survey from display. The following headings correspond with these steps and describe them in more detail Display the Display Survey screen In Searches: 1. Display the Spatial Window. 2. Select Map Utilities Display Survey/Work e-search User Guide v3.19.doc Page 131 of 187

132 6.9.2 Select surveys to view Henry Brown has added four surveys to the Display Survey screen. He can now view these surveys in the Spatial Window. Each survey will display in the Spatial Window in the colour Henry selected. In the Display Survey screen: 1. Click in the Survey Number field and enter the survey number. If you don t know the number, click and search for the survey you require. If there is more than one survey with the same number, the Select Survey Dataset screen displays for you to select the Land District. 2. Click to display the colour pallet. 3. Select the colour you want the survey to display in the Spatial Window and click to add the survey number to the Display List with a sample of the selected colour next to it. 4. Select how to display parcels for the survey in the colour you chose: Select Parcel Outlines for parcels outlined in the colour; or Select Fill Parcels for parcels filled with the colour. 5. Repeat Steps 2 to 4 if you want to add other surveys to the list. 6. Check the Vectors check box and/or Marks check box if you want to display these layers. These selections apply to all surveys in the list. 7. Click to display the survey(s) in the Spatial Window. The selected layers are listed on the Current Layers tab as DSP (Display) layers. 8. Select one of the DSP layers in the Current Layers tab to make it active. 9. Click (Zoom Layer) to display the extent of the data for the selected DSP layer. For example, if you choose the polygon DSP layer for a survey, the extent of the live parcels for the survey will display. e-search User Guide v3.19.doc Page 132 of 187

133 10. Repeat steps 8 and 9 to display the extent of the data for another DSP layer. Depending on the data held in Landonline, some DSP layers may not contain data. For example, marks and vectors may not have been captured in Landonline for the selected survey. Note: These surveys remain listed in the Display Survey screen until you remove them. See Remove a survey from display. The colours are reflected in the Current Layers tab Label vectors or marks In the Spatial Window: 1. Select the Label tab. 2. Expand the tree and check the DSP label layer you require. Landonline identifies the label layer by survey number (eg DSP: DP (Vct)). 3. Click Remove a survey from display Surveys listed in the Display Survey screen remain in this screen until you remove them. In the Display Survey screen: 1. Select the survey in the Display List to remove. 2. Click 3. Click to refresh the Spatial Window with the remaining surveys. e-search User Guide v3.19.doc Page 133 of 187

134 6.10 Save and load an area of interest You can define an area of interest in the Spatial Window and save it to a file to load and reference at a later time (eg if you are working on several areas at a time). When you reload an area of interest, you can quickly go to that area in the Spatial Window. Note: Saving a defined area of interest does not save session details (eg layers loaded, Searches tree items, etc). It only saves the definition of the area of interest Define and save an area of interest In the Spatial Window: 1. Navigate to the area you require. 2. Click (Define by Rectangle), (Define by Circle), or (Define by Polygon) and define your area of interest. For more information, see Area of Interest tools. If you make a mistake when defining the area, select Map View Define Area of Interest Clear to remove. Alternatively, click the left mouse or double click for a polygon. 3. Click (Zoom Area of Interest) to zoom to your area of interest. 4. Click (Save Area of Interest) to display the Select File screen. 5. Select the path and enter the file name to save to a location on your computer. 6. Click e-search User Guide v3.19.doc Page 134 of 187

135 Load a saved area of interest You can retrieve an area of interest previously saved to a file on your computer. In the Spatial Window: 1. Click (Load Area of Interest) to display the Select Item screen. 2. Select the path and name of the file to load. 3. Click to display the defined working area in the Spatial Window. 4. Click (Zoom Area of Interest) if necessary. 5. Display the layer information you require Filter vectors You limit the vectors you view in the Spatial Window using the Filter Vectors screen. Your filter can be based on one or a combination of fields on this screen To filter vectors, in the Spatial Window: 1. Make the appropriate vector layer active. 2. Select Capture Filter Vectors Apply Filter... to display the Filter Vectors screen. 3. Enter the number of the survey in the Survey Number field if you want to filter vectors only for this survey to display. Alternatively, click to search for the survey. See 5.3 Search for a survey. 4. Click one of the Select buttons to display the Select Items screen to refine your filter criteria if required. The criteria that displays will depend on the button you select. Click to display Vector Type options. Click to display Vector Class options. e-search User Guide v3.19.doc Page 135 of 187

136 Click to display Equipment Type options. 5. Select the items you require from the Select Items screen: Select one or more items in the Items available for selection list. Click to add items to the Selected Items list. Click to remove items from the Selected Items list. Click to return to the Filter Vectors screen. 6. Repeat Steps 4 and 5 if required. 7. Enter dates in the Date/Time Range fields if required. Each vector has a date of survey recorded with it. 8. Click to display the filtered information in the Spatial Window. Note: If you have already filtered vector you must remove the filter criteria before performing a new filter. Only vectors that meet the search criteria will display. The Work Name field, Reduction Method field, and are used by LINZ. To remove the vector filter, in the Spatial Window: 1. Select Capture Filter Vectors Remove Filter. e-search User Guide v3.19.doc Page 136 of 187

137 6.12 About extracting survey data You extract existing data from Landonline using the Survey Data Extraction screen. You can extract existing data from one or more surveys by: entering survey numbers directly into the Survey Data Extraction screen selecting survey numbers in the Spatial Window defining an area of interest in the Spatial Window. There are no fees charged for data extraction. Note: Once you complete your first survey data extract, Landonline uses the options you selected as defaults for the next time you extract data. Extract by Surveys Extracting by survey number is useful when the survey vectors and parcels cover a large area. This method of extraction may include the trig vector and trig mark information in the XML file. See section Extract by survey number. When you extract by survey number, the XML file contains all information for the survey at the time of deposit or approval. If you extract more than one survey at a time, some vectors can be in the XML file more than once. This is because the vector was used by more than one of the surveys extracted. In this instance, the vector information may differ. You will need to determine which vector is the current one as held by Landonline. The Spatial Window does not need to be open to use this method. If the Spatial Window is open, you can spatially select referenced labels then open the Survey Data Extract screen and click to add the survey(s). See section Select a survey to extract from in the Spatial Window. e-search User Guide v3.19.doc Page 137 of 187

138 Extract by Area of Interest When you extract by Area of Interest you must use the Spatial Window. Only vectors, marks and parcels that fall wholly within the area defined will be extracted. The benefit of using this method is you will get the current vector and mark information for the surveys in the area defined and this information will not be repeated. See section Extract by area of interest Data extract options The maximum size for a survey extract file is 2mb. Other restrictions are: Extract by Surveys up to a maximum of 20 surveys (provided the size of the extract file is within 2mb). Extract by Area of Interest up to a maximum of 20,000 objects (provided the size of the extract file is within 2mb). Table 6-10 describes the information Landonline extracts for each extract option in the Survey Data Extraction screen. For a description of data extracted for each option, see Appendix F: Details of extracted objects. Extract Option Information Extracted Extract limit All Marks, nodes, coordinates, vectors, parcels (ie live and approved parcels), lines, vertices and survey header information. 6,000 marks and vectors. Marks Only Marks, nodes, coordinates and survey header information. 20,000 marks. Marks and Vectors Marks and Parcels Coordinates Marks, nodes, coordinates, vectors and survey header information. Marks, nodes, coordinates, parcels (ie live and approved parcels), lines, vertices and survey header information. Table 6-10 Data extract options 15,000 marks and vectors. 8,000 marks and parcels. Landonline holds an NZGD 2000 coordinate for every mark recorded in the database. When you extract data from Landonline, you can choose to transform the coordinates into another coordinate system. This transformation doesn't modify details of the survey vectors extracted. These transformations are automatically performed when you select a coordinate system in the Extract Coord System field of the Survey Data Extraction screen. You cannot transform coordinates to Old Cadastral Datum because transformations between NZGD 2000 and Old Cadastral Datum are not available Delivery Options Landonline delivers a file to you in XML format. XML is the standard format used in Landonline to transfer survey data. There are restrictions on the size of file you can download. If you select Now as your delivery option, the file starts downloading once the information is extracted from Landonline. You cannot perform other functions in Landonline until the file has finished downloading. If you request the XML file via Online Message or , Landonline processes your request in a batch and delivers it once the batch is complete. e-search User Guide v3.19.doc Page 138 of 187

139 6.13 Extract survey data Tasks: You can: Display the Survey Data Extraction screen. Extract by survey number. Select a survey to extract from in the Spatial Window. Extract by area of interest. The following headings correspond with these tasks and describe them in more detail Display the Survey Data Extraction screen In Searches: 1. Select Tools Extract Survey Data... Note: If you want to select a survey spatially, select it in the Spatial Window before you display the Survey Data Extraction screen. See Select a survey to extract from in the Spatial Window. e-search User Guide v3.19.doc Page 139 of 187

140 Extract by survey number You must know the number of the survey you want to extract underlying data from. In the Survey Data Extraction screen: 1. Click to insert a blank row in the Surveys to Extract list. 2. Enter the Survey Number. 3. Repeat Steps 1 and 2 to add another survey as required. You can add up to 20 surveys. Select the number and click to remove a survey number from the list. 4. Select the Extract Options you require: Select All, Marks Only, Marks and Vectors or Marks and Parcels only. See Data extract options. Select the coordinate system in which you want the coordinates to be extracted. Select the LandXML Schema version to use in the LandXML Schema field drop down list. If your survey contains a marginal strip parcel, select the latest Schema version. e-search User Guide v3.19.doc Page 140 of 187

141 5. Select your Delivery Options for the XML file: Select Now to start downloading the information once you have selected to extract the data from Landonline. Select Online Messaging to receive a message in your My Messages folder in Workspace. The XML file of exported data will be an attachment to the message. Select to receive a message via . The XML file of exported data will be an attachment to the Click to display a message advising the size of the extract file. Click if you want to continue. If the message advises the size of the file is not supported, click. Redefine your criteria to reduce the size of the extract file and repeat this step. If you selected Now as your delivery option, Landonline displays a Save As window for you to select a location and name of the file. If you requested to receive the XML file by Online Message or , Landonline processes your request in a batch and delivers it once the batch is complete. Note: If you select Now as your delivery option, you cannot perform other functions in Landonline until the file has finished downloading. If your survey contains a marginal strip parcel, always select the latest LandXML Schema version for the extraction. If you select an old XML Schema version, you will need to manually correct the Parcel Intent and Topology on the marginal strip parcel and re-link the parcel in Landonline using Survey Capture. For more information, refer to the e-survey User Guide Select a survey to extract from in the Spatial Window In the Spatial Window: 1. Make the appropriate layer(s) active (eg Registered Survey Plan Reference layer, Approved Survey Plan Reference layer). 2. Navigate to the area you require. 3. Select one or more survey numbers using any of the Spatial Window selection tools (eg click and drag over the plan reference labels). 4. Select Tools Extract Survey Data... to display the Survey Data Extraction screen. 5. Select Surveys as the Extract Type. This is the default. 6. Click to list the survey numbers you selected in the Spatial Window in the Surveys to Extract list. 7. Select the Extract Options you require: Select All, Marks Only, Marks and Vectors or Marks and Parcels only. See Data extract options. Select the coordinate system in which you want the coordinates to be extracted. Select the LandXML Schema version to use in the LandXML Schema field drop down list. If your survey contains a marginal strip parcel, select the latest Schema version. e-search User Guide v3.19.doc Page 141 of 187

142 8. Select your Delivery Options for the XML file: Select Now to start downloading the information once you have selected to extract the data from Landonline. Select Online Messaging to receive a message in your My Messages folder in Workspace. The XML file of exported data will be an attachment to the message. Select to receive a message via . The XML file of exported data will be an attachment to the Click to display a message advising the size of the extract file. Click if you want to continue. If the message advises the size of the file is not supported, click. Redefine your criteria to reduce the size of the extract file and repeat this step. If you selected Now as your delivery option, Landonline displays a Save As window for you to select a location and name of the file. If you requested to receive the XML file by Online Message or , Landonline processes your request in a batch and delivers it once the batch is complete. Note: If you select Now as your delivery option, you cannot perform other functions in Landonline until the file has finished downloading. If your survey contains a marginal strip parcel, always select the latest LandXML Schema version for the extraction. If you select an old XML Schema version, you will need to manually correct the Parcel Intent and Topology on the marginal strip parcel and re-link the parcel in Landonline using Survey Capture. For more information, refer to the e-survey User Guide. e-search User Guide v3.19.doc Page 142 of 187

143 Extract by area of interest You can extract existing Landonline data using an area of interest previously marked in the Spatial Window. There are several methods you can use to extract information from an area of interest. The steps below outline the recommended method to use. Note: Only information completely contained within the area of interest will be extracted. In the Spatial Window: 1. Navigate to the area you require. 2. Click (Define by Rectangle), (Define by Circle), or (Define by Polygon) and define your area of interest. The items you select to extract must be completely contained within your area of interest. You can select up to 20,000 objects. 3. Select Tools Extract Survey Data... to display the Survey Data Extraction screen. 4. Select Area of Interest as the Extract Type. 5. Click 6. Select the Extract Options you require: Select All, Marks Only, Marks and Vectors or Marks and Parcels only. See Data extract options. Select the coordinate system in which you want the coordinates to be extracted from. e-search User Guide v3.19.doc Page 143 of 187

144 Select the LandXML Schema version to use in the LandXML Schema field drop down list. If your survey contains a marginal strip parcel, select the latest Schema version. 7. Select your Delivery Options for the XML file: Select Now to start downloading the information once you have selected to extract data from Landonline. Select Online Messaging to receive a message in your My Messages folder in Workspace. The XML file of exported data will be an attachment to the message. Select to receive a message via . The XML file of exported data will be an attachment to the Click to display a message advising the size of the extract file. Click if you want to continue. If the message advises the size of the file is not supported, click. Redefine your criteria to reduce the size of the extract file and repeat this step. If you selected Now as your delivery option, Landonline displays a Save As window for you to select a location and name of the file. If you requested to receive the XML file by Online Message or , Landonline processes your request in a batch and delivers it once the batch is complete. Note: If you select Now as your delivery option, you cannot perform other functions in Landonline until the file has finished downloading. If your survey contains a marginal strip parcel, always select the latest LandXML Schema version for the extraction. If you select an old XML Schema version, you will need to manually correct the Parcel Intent and Topology on the marginal strip parcel and re-link the parcel in Landonline using Survey Capture. For more information, refer to the e-survey User Guide Extract survey data Toolkit Table 6-11 lists other tools that assist with extracting existing survey data. Tool Landonline Help Description Press F1 in the Survey Data Extraction screen to display more information about extracting existing survey data from Landonline. Table 6-11 Extract survey data Toolkit e-search User Guide v3.19.doc Page 144 of 187

145 6.14 Prepare and run a transformation You can prepare and run a transformation to convert coordinates using another coordinate system in the Prepare Transformation screen. You run a transformation to convert NZGD2000 coordinate values for Landonline marks to values for other coordinate systems (except Old Cadastral, because the transformations do not exist). You cannot save a transformation in Landonline. You can print a Transformation Report or save the transformation mark details to a file on your computer. Steps: The steps required to prepare and run a transformation are: 1. Display the Prepare Transformation screen. 2. Prepare a transformation. 3. Run a transformation. 4. Print a Transformation Report. 5. Save a transformation to a file on your computer. The following headings correspond with these steps and describe them in more detail Display the Prepare Transformation screen In Searches: 1. Select Tools Prepare Transformation... e-search User Guide v3.19.doc Page 145 of 187

146 Prepare a Transformation In the Prepare Transformation screen: 1. Enter a description for your transformation. This is optional. If you enter a description it displays in the Transformation Report. To create a new line for your description, hold the Ctrl key and press the Enter key. 2. Select the To Coordinate System in which the marks are to be defined in the To Coord System field. Landonline defaults the From coordinate to NZGD2000. (You cannot transform to Old Cadastral Datum.) 3. Click to display the Spatial Window. 4. Navigate to the area you require. 5. Make the appropriate mark layer active. 6. Define an area, or select the marks individually using the spatial tools. Each time you select a mark, Landonline colours it with a yellow cross. If you select a mark in error, click the mark again to remove the selection. You can also remove marks from the list in the Prepare Transformation screen. 7. Select Map Utilities Add to Transformation. 8. Repeat steps 6 and 7 until all the marks you want to transform have been added. 9. Select Window Prepare Transformation to return to the Prepare Transformation screen. Landonline lists the selected marks in this screen. 10. Review the list of marks: If any marks are not required, select the mark and click to delete them from the list. To reorder the coordinates listed, click any of the column headings Run a transformation In the Prepare Transformation screen: 1. Click to run the transformation and display the results of the transformation in the Ordinate Value fields. If you attempt to change the To Coordinate System after you have run a transformation, Landonline displays a warning message. Click to keep the transformation results, or Click to clear the transformation results and select a new To Coordinate System in the To Coord System field. See Prepare a Transformation and follow the steps from step Print a Transformation Report In the Prepare Transformation screen: 1. Click For more information about the Transformation report, see Transformation Report details Transformation Report details Table 6-12 lists the information that displays in a Transformation Report. e-search User Guide v3.19.doc Page 146 of 187

147 Section Transformation Details Coordinate Information Transformation Nodes Description Date and time of the transformation and a description (if you entered a description in the Prepare Transformation screen). From and To coordinate system for the transformation. Details of marks transformed as follows: Name or Id of the mark (current name). Geodetic code for the mark (if applicable). Existing order of the authoritative coordinate. Coordinate order of the mark. Ordinate values (eg Northing, Easting). Transformed order as assigned by the transformation for the specified To Coordinate System. Table 6-12 Transformation Report details Save a transformation to a file on your computer You can save the transformation results to a file on your computer. In the Prepare Transformation screen: 1. Click 2. Select the path and enter the file name. 3. Select a file type from the drop down list. 4. Click to close the screen. e-search User Guide v3.19.doc Page 147 of 187

148 7 CREATE AND SEND A REQUEST 7.1 Overview The Requests sub-system allows you to create and send specific requests for e-search license holders. You can create and send a request for the following types: Titles Correction Survey- Image missing, unreadable or incorrect TA Amalgamation Consultations Spatial Correction For more information on creating and sending a request, refer to the Requests User Guide. 7.2 About e-search requests An e-search licensed user can create a request in Landonline from Workspace. All uncompleted requests display in the Requests folder in Workspace. When you save a request the details that display alongside the request in the Workspace tree depend on the information entered in the Create Request screen. This may include, Client Reference 1, Title Reference or Survey Number. You can attach the image of a letter (in a.tif,.jpg or.pdf file format) to all types of requests except a request to withdraw an e-dealing or instrument. Once attached, you can preview the image in the Image Viewer within the Preview Instrument/Request screen. You can have a maximum of 20 attachments per request. You can edit or delete a request from Workspace at any time before you send the request to LINZ. When you send the request to LINZ, they action it and respond by communicating any changes to you by . In some instances Landonline will action the request automatically without intervention from a LINZ staff member. For more information on creating and sending a request, refer to the Requests User Guide. e-search User Guide v3.19.doc Page 148 of 187

149 APPENDICES Appendix A: RT Prefix codes for converted titles Converted title references begin with a two letter code. This represents the Land District for the title. For example, Wellington title 1A/1 is converted as WN1A/1. There are no spaces in the title reference. Table A-1 lists codes used for titles converted into Landonline. District North Auckland South Auckland Gisborne Hawkes Bay Taranaki Wellington Marlborough Nelson Westland Canterbury Otago Southland Prefix codes NA SA GS HB TN WN MB NL WS CB OT SL Table A-1 RT prefix codes for converted titles e-search User Guide v3.19.doc Page 149 of 187

150 Appendix B: Survey Prefixes Table B-1 lists all the survey prefixes used in Landonline. Code A B BM BSHT DB DEED DIDX DMTG DP DPAM DPS DRAW DRO FB FILE GMAP L LT LTPR LTRR LTS M MISC ML MLR OLC P RACK RM ROAD ROLL SALE SO SQAM ST TOPO TP TR TRMN UP Description Application Plan Big Application Plan Black Map Block Sheet Diagram Book Deeds Registry Plan Deeds Index Plan Deeds Mortgage Deposited Plan Amuri DP Deposited Plan South Auckland Miscellaneous Data Deeds Registry Office Field Book File Reference Gazette Map Lease Plan Land Transfer LT Proclamation Plan LT Railway Roll Plan Land Transfer South Auckland Mortgage Plan Miscellaneous Tracing Plan Maori Land Maori Land Record Old Land Claim Plan Proclamation Plan Rack Plan Red Map Road Plan Roll Plan Land Sale Poster Survey Office Amuri Square Plan Amuri Standard Survey Sheet Topographic Plan Transfer Plan Timaru Roll Plan Transmission Plan Unit Plan Table B-1 Survey Prefixes e-search User Guide v3.19.doc Page 150 of 187

151 Appendix C: Appellation formats There are three main types of appellation format (ie General, Maori and Other). General appellation format Within the General format there are two types: Simple format. a lot, part lot, unit or flat on a deposited plan (DP), or a section or part section on a survey office plan (SO) Complex format. Examples are: Sec 2 Blk II Kaiteriteri SD Sec 3 Blk IV Town of Wellington Pt Sec 14 Blk XV Invercargill Hundred Pt Sec 5 Sec 61 Motueka Rural District RS 6191 Maori appellation format Examples are: Rahui 1A1 Block Puketapu Block 3A2B ML 8169 Waikawa Village Sec 1B2B1 Block Pt Rangitoto Tuhua 35H2 Block Moteo Hapu te Pirau 1C5A1 Block Other appellation format Examples are: Crown Land Stream bed Pt Town Section 82 Westshore e-search User Guide v3.19.doc Page 151 of 187

152 Appendix D: Restricted estate types Restricted title types The restricted title types that cannot be printed from the Guaranteed Search screen are: Supplementary Record Sheet (requested on its own and not part of a unit title) Gazette Notice. Restricted estate types An example of restricted estate types that cannot be printed from the Guaranteed Search screen are listed below. This list is not conclusive as it may change: Deed of Easement under 17ZA Conservation Act 1987 Dees of Easement under s8a Crown Forest Assets Act 1989 Crown Forestry Licence under s30 Crown Forests Assets Act 1989 Sustainable forest management plan under s67k Forest Act 1949 Agreement for Sale and Purchase under s18 Housing Act 1955 Licence to Occupy under the Housing Act 1919 Certificate under Section 86A Maori Affairs Restructuring Act 1989 Licence under s10 Mining Tenures Registration Act 1962 e-search User Guide v3.19.doc Page 152 of 187

153 Appendix E: Image View function menu options The Image Viewer (Function Menu) contains the same functions as the toolbar icons, as well as additional options. Some of the menu options have been disabled in Landonline. Menu Option Sub Options and Descriptions File Close - closes the Image Viewer. Edit View Save Copy As... - displays the Save Copy As window to save the image copy to a file on your computer. This option is also available in the right mouse menu. Page Setup - displays the Page Setup screen to set up a page size and orientation for printing the image. Print... - displays the Print screen to print the image. This option is also available in the right mouse menu. Properties - displays the properties of the image. This function is not available in Landonline. Select each viewing option you require. The option is active when there is a tick () in front of the name (eg Thumbnails). The last three viewing options in this menu display a viewing window. You can change the size of the Magnifier and Overview windows to suit your requirements. Pixel Information - displays a window to view pixel information for the image. Magnifier - displays a window in which to magnify the selected area of the image. Select the magnification you require and move the cursor over the area of the image to display the same information in the Magnifier window increased in size. Overview - displays a window in which the whole image displays. Thumbnail Regenerate Selected Thumbnails - regenerates the selected thumbnail(s) to the original full Image View for the page. Regenerate All Thumbnails - regenerates thumbnails for all pages in the current file. Make a Thumbnail - creates a thumbnail of the area defined by the (Rectangle Selection). This option is also available in the right mouse menu. Page First - displays the first image page. Previous - displays the previous page. Go To... - displays a window to type the number of the page to display. Next - displays the next page. Last - displays the last page. Go Back - returns you to the last page you displayed. Image Zoom In - immediately zooms in to decrease the scale of the image. Zoom select the size to zoom to. Zoom Out - immediately zooms out to increase the scale of the image. Fit To Window - fits the complete image to the size of the window. Fit to Width - fits the width of the image to the size of the window. Fit to Height - fits the height of the image to the size of the window. Reduce to Window - fits the complete image to the size of the window. Invert - reverses the colour of the image to white on black or black on white. Rotate Left - rotates the image 90 degrees to the left. Flip - flips the image 180 degrees. Rotate Right - rotates the image 90 degrees to the right. e-search User Guide v3.19.doc Page 153 of 187

154 Menu Option Sub Options and Descriptions Tool Dragging - drags the image in any direction. Zoom In - zooms in to decrease the scale of the image. Each time you click the image it displays larger. Zoom Out - zooms out to increase the scale of the image. Each time you click the image it displays smaller. Rectangle Selection - select a rectangular area of the image to print or copy to the clipboard. Zoom Area - zooms in to an area of the image you select. Annotation Selection - This function is not available in Landonline. Magnify - displays a window in which to magnify the selected area of the image. You can resize the Magnifier window. Select the magnification you require and move the cursor over the area of the image to display the same information in the Magnifier window increased in size. Table E-1 Image View Function Menu options e-search User Guide v3.19.doc Page 154 of 187

155 Appendix F: Details of extracted objects Table F-1 lists the XML elements of any data extract (if applicable) when extracting existing Landonline data using the Survey Data Extraction screen. Object Coordinates Lines Elements Northing Easting Start Point End Point Marks Mark Type Abbreviation Mark Number Mark Plan Reference Mark Type Mark Condition Mark State Mark Purpose Mark Survey Order Mark Coordinates Vectors Bearing Horizontal Distance Equipment Used Bearing Type Distance Type Parcels Area Date of Vector Bearing Accuracy Class Distance Accuracy Class Bearing Accuracy Distance Accuracy Appellation (Parcel Label) Record of Title Reference Lines Class (eg Primary, Secondary, Tertiary) Survey Header Survey Number Extracted Vertices Land District Coordinate System Surveyor Survey Purpose Survey Description Type of Survey Class of Survey Survey Date Coordinates representing an irregular boundary Table F-1 Details of extracted objects e-search User Guide v3.19.doc Page 155 of 187

156 Appendix G: Survey information views View Survey (Structured Text View) Note: Surveys registered after May 2010 will display in the Surveys folder as CSD Plan. The information available in the View Survey (Structured Text View) is dependent on the type of survey dataset and the details captured. Converted surveys will contain limited data. Table G-1 lists a summary of the View Survey (Structured Text View). Section Survey Number Surveyor Reference Surveyor Survey Details Survey Dates Referenced Surveys Territorial Authorities Supporting Documents Notices Requisitions Description Number of the survey. Reference for the survey. Name of the surveyor. Describes the selected survey (eg cadastral dataset description, purpose, status, land district, coordinate system, type). Lists dates relevant to the survey and the coordinate system. Lists surveys used to create the selected cadastral survey dataset. Only surveys captured in Landonline for a cadastral survey dataset will display. Lists the relevant territorial authorities applicable to this survey. Lists all supporting documents associated with this survey. You can view all approved supporting documents in the tree for approved and registered surveys, except when a supporting document has been tagged as Internal Only. Lists basic information about notices relevant to the selected survey. Only internal LINZ users or the surveyor who created the survey can view this section. Lists basic information about requisitions relevant to the selected survey. Only internal LINZ users or the surveyor who created the survey can view this section. Table G-1 View Survey Structured Text View View Parcel (Structured Text View) All parcels for a survey are added to the tree (ie created, referenced, extinguished, affected and proposed). If a parcel does not have an appellation, Parcel Id displays as the label (eg Parcel Id: (Created)). Table G-2 lists a summary of the View Parcel Structured Text View. Section Appellation Parcel Status Description Legal description of the parcel. Status of the parcel. e-search User Guide v3.19.doc Page 156 of 187

157 Intent Parcel Area Total Area Associated Feature Land District Street Address Title Pre-Allocated Title Referenced Surveys Purpose of the parcel. Area of the parcel. Total area of the parcel. This applies when a parcel is made up of more than one polygon. Geographic feature name related to the parcel. Land district in which the parcel is located. The street address for the displayed parcel (if available). Lists all certificates of title for the displayed parcel. List of pre-allocated certificates of title for the displayed parcel. A list of surveys used to create the parcel being displayed and the type of dataset for each. View Statutory Action (Structured Text View) Table G-2 View Parcel Structured Text View Only statutory actions recorded in Landonline show in View Statutory Action (Structured Text View). Table G-3 lists a summary of the View Statutory Action Structured Text View. Section Parcel Parcel Status Current Purpose Statutory Action Description Details of the parcel affected by the statutory action including its status and current purpose. Status of the parcel. Current purpose for the statutory action. Displays the statutory restriction for a gazette or statutory vesting for current Table G-3 View Statutory Action Structured Text View e-search User Guide v3.19.doc Page 157 of 187

158 View Mark / Node (Structured Text View) Landonline stores marks as latitude and longitude. Table G-4 lists a summary of the View Mark / Node Structured Text View. Section Header Details Mark General Information Mark Physical State Information Mark Maintenance Information Coordinate Information Proposed Order and Datum Control Network Information Description Code for the mark, type of mark, status of the node and the name of the mark or node. Reference defining the geodetic or cadastral mark, its name, description, category, mark status, whether the mark is disturbed (D) or renewed (R), and additional mark names (if applicable). If the mark is a geodetic type, it can have protection or beacon information. Information about the mark, beacon or protection structure (geodetic only), and its condition, status, date and latest condition. Information about maintenance on the mark, beacon or protection structure (geodetic only), showing the type, status and date the maintenance was undertaken. Information about the datum, coordinate system, coordinate type, order, SDC status and ordinate values. Proposed order for a geodetic mark that is to be established in terms of Datum Code and description of the Control Network(s) in which the node is included (if applicable). View Site (Structured Text View) Table G-4 View Mark /Node Structured Text View The last date the site was maintained can be found on the View Mark/Node Structured Text View, under Mark Maintenance Information. This is only relevant to geodetic marks and nodes. Table G-5 lists a summary of the View Site Structured Text View. Section Type Occupier Description Location Associated Marks Pending Site Supporting Documents Description Type of maintenance performed. Name of the owner or occupier of the site. Description of the maintenance. Displays the location(s) where the site is situated. Displays the code and name of any associated marks. Displays any pending site information and the work Id(s).Only internal LINZ users can view this section. Lists all supporting documents associated with the displayed site. Table G-5 View Site Structured Text View e-search User Guide v3.19.doc Page 158 of 187

159 View Vectors (Structured Text View) When you add a vector to the tree, all vectors associated to that vector are added. Table G-6 lists a summary of the View Observations Structured Text View. Section Land District From - To Co-ordinate System Reference Date Survey Number Bearing Original Survey Distance Bearing Accuracy Distance Accuracy Chord Bearing Accuracy Length Accuracy Description Displays the land district where the displayed vector is located. Lists the marks that this vector is from and to. Displays information on the relevant coordinate system for this vector. Date the vector was made. Cadastral survey dataset reference. The bearings for a vector as per the Survey Number. This can be measured, calculated, or adopted. The bearings given in the first statement will advise which way the vector follows. The first vector follows the from-to assumption, but the rest may be in the reverse direction. Reference to the survey from which the vector was adopted. If the vector was adopted, the Original Survey also displays. The distance for an vector as per the Survey Number. This can be measured, calculated, or adopted. The accuracy of the bearing value for the vector. The accuracy of the distance value for the vector. The accuracy of the chord bearing value for the arc. The accuracy of the length value for the arc. Table G-6 View Vectors Structured Text View e-search User Guide v3.19.doc Page 159 of 187

160 View Marks and Vectors (Structured Text View) The mark and vector view is similar in style to a Traverse Sheet showing all vectors for a survey. If the survey contains right line vectors as well as arcs, Landonline displays a second page with different column headings. Table G-7 lists a summary of the View Marks and Vectors Structured Text View. Section Header information From To Bearing Bearing Adopted Survey Distance Distance Adopted Survey Chord Bearing Arc Length Arc Radius Arc Adopted Survey Description Details of the Survey Number, Reference, Surveyor, Dataset Description, Purpose, Status, Type, Land District and Coordinate System. From mark for vector. To mark for vector. Value of the bearing for the vector in degrees, minutes and seconds and indicates whether the bearing is measured (M), calculated (C), or adopted (A). Number of the survey from which the bearing was adopted. Value of the distance for the vector in metres. Landonline displays this distance to an accuracy of 0.01m and indicates whether the distance is measured (M), calculated (C), or adopted (A). Number of the survey from which the distance was adopted. Value of the chord bearing for the vector in degrees, minutes and seconds and indicates whether the chord is calculated (C), or adopted (A). Value of the arc length in metres. Value of the arc radius in metres. Number of the survey from which the arc was adopted. Table G-7 View Marks and Vectors Structured Text View e-search User Guide v3.19.doc Page 160 of 187

161 Appendix H: Title information views Title View (Structured Text View) The Title View (Structured Text View) items are: Current (No Diagram) Historic Title Title Search (With Diagram) Guaranteed Search. This cannot be viewed from the tree as a Structured Text View. Table H-1 lists a summary of the Title View Structured Text View. Section Identifier Land Registration District Date Issued Prior references Estate Type Instrument Area Legal Description Registered Owners Interests Subdivision of Base Land Subdivided Description Record of Title number (ie Record of Title reference). The land district in which the title is situated. Date on which the title was issued. Prior title references (if applicable). Type of estate. Type of estate/type. Instrument type and number. This is only displayed on computer interest registers. Area of the parcel(s) of land. Legal description of the parcel(s) of land. Name of Registered Owners. Details of registered interests. Legal Description of the title/unit title being subdivided. Applicable for Supplementary Record Sheet (SRS) Legal description of the land originally affected by a unit development and subsidiary unit development(s). The base land subdivided legal description displays on SRSs of subsidiary developments, and is appended with the SRS reference from the original development. Table H-1 Title View Structured Text View e-search User Guide v3.19.doc Page 161 of 187

162 View Pending Dealing (Structured Text View) Table H-2 lists a summary of the View Pending Dealing Structured Text View. Section Dealing Number Status Date and Time Lodged Lodged By Lodged For Associated Instruments Plans to be deposited Description Number of the dealing. Status of the dealing. Date and time the dealing was lodged. Name of the lodging firm. Name of the principal for the lodging firm. Lists summary instrument information for the dealing. Lists the plans to be deposited for the dealing. Table H-2 View Pending Dealing Structured Text View View Pending Instrument (Structured Text View) Table H-3 lists a summary of the View Pending Instrument Structured Text View. Section Instrument Type Instrument No. Status Date and Time Lodged Estimated Completion Date Affected Record of Titles Description Type of instrument. Number of the instrument. Status of the instrument. Date and time the instrument was lodged. Estimated date and time the instrument will be registered. Lists summary title information for all titles (ie Record of Titles) affected by a transaction that has not yet been registered. View Instrument (Structured Text View) Table H-3 View Pending Instrument Structured Text View Instruments that no longer affect the title can be viewed in the Historic Interests folder. The details that display depend on the type of instrument and whether it was a paper dealing or electronically submitted (ie an e-dealing). Table H-4 lists a summary of the View Instrument Structured Text View. Section Instrument Type Instrument Number Status Completion Date Date & Time Lodged Lodged By Description Type of instrument. Number of the instrument. Status of the instrument. Date the instrument was registered. Date and time the instrument was lodged. Name of the lodging firm. e-search User Guide v3.19.doc Page 162 of 187