Appendix A: Common System Tools

Transcription

1 Chapter Contents Search by Keyword... A-1 Search by Geographic Area... A-2 Search for Employers... A-5 Quick Employer Search... A-5 Advanced Employer Search... A-6 Employer Search by Occupation... A-6 Select an Occupation... A-7 Occupations by Keyword... A-8 Search for Jobs within the Selected Occupation...A-9 Occupation by Group... A-9 Occupation Listing... A-9 Occupations by Education Program... A-10 Occupations by Military Specialty... A-11 (MOS) Code... A-12 Keyword... A-12 Branch of Service... A-13 Occupations by Occupation Code... A-14 Select an Industry... A-14 Industries by Keyword... A-14 Industries by Sector... A-15 Industry Listing... A-15 Industries by Industry Code... A-16 Determine the NAICS Code... A-16 Spell Check... A-17 Formatting Controls... A-18 Search by Keyword Using a keyword is an option at many points throughout the system. You may want to use a keyword in searches to identify an occupation or to search for a candidate, etc. For example, the following steps indicate a Keyword search for Occupation. You can enter child for a keyword search for all occupations that include childcare. The keyword search is also useful if you want to search for a keyword or phrase that is not necessarily part of an occupation title. If you want to find occupations that include a Certified Nursing Aide (CNA) credential, searching for the keyword CNA will list occupations that include this term in the general description, as well as those that include the term in the title. To perform a keyword search: Enter the keyword you want to search for (in the Keyword text box). Click the Search button. A screen displays results (e.g., occupations that match the keyword). Click the appropriate link to select from the results screen (e.g., click an occupation title to view details for the occupation). Virtual OneStop Individual Services User Guide A-1 V18 05/2018

2 Type a keyword and click Search. As you type, possible matches may display to directly make your selection. Keyword Search (for an Occupation) and Search Results Screens Most Keyword Search screens include links to more search options. Generally, users can click the + Keyword Search Options link and/or the + Show Additional Search Options link to utilize even more search options. Search by Geographic Area The system contains geographic area maps, which are used to select areas or regions in which to search. Users can search for jobs, training locations and employers within a certain area. They can also research labor market information within an area or a region. To select an area: Click the default Area link to change it. (In the example shown below, click on Pinellas County, FL.) The screen expands to display two drop-down lists and the Select by Map link. Area Selection The first drop-down list is for area type. The second drop-down list is for selections within that area type (for example, if Metropolitan Statistical Area is selected from the Area Type drop-down list, the second drop-down list allows you to choose a metropolitan area as shown in the figures below. Area Type Selection Lists Virtual OneStop Individual Services User Guide A-2 V18 05/2018

3 If you select Zip Code from Area Type drop-down list, you may then select the radius (in number of miles) from the zip code entered in which to search. Zip Code Selection After making selections from the drop-down lists, click the Set area link, if available. When the screen refreshes, the new area should appear (similar to the following example). To select an area on a map: Change Radius Click the Select by Map link. (The screen will appear similar to the following example.) Select by Map link Virtual OneStop Individual Services User Guide A-3 V18 05/2018

4 Geographic Area Selection Map Screen Based on the map you select, another map selection screen will display. In the example above we had selected the entire state as the search area and we selected the map titled A specific Workforce Investment Region. Another map displays (see the example below), showing each Workforce Investment Region in the selected area (in this case the entire state) as shown in the figure below. Click on an area of the map to select it. OR Select from the choices in the drop-down list. Geographic Area Selection Screen The next screen will let you begin your search within the selected area. Virtual OneStop Individual Services User Guide A-4 V18 05/2018

5 Note: When you first conduct a search, the location you pick becomes the default location for later searches until you select a different area. Search for Employers Throughout the system, users will need to find employers that are registered in the system. The following instructions explain how to find employers, regardless of whether they have current job openings. To search for employers, select Job Seeker Services > Employers from the left Navigation pane. This will open the Quick Employer Search Tab. Quick Employer Search To search by employer, first set the geographic area in which to search. (See the Search by Geographic Area section earlier in this chapter for instructions.) Enter a keyword by which to search. Quick Employer Search Screen with All Search Options Displayed Additional Search Options To see more search options, click the + Keyword Search Options link and/or the + Show Additional Search Options link. Keyword Options Users can indicate how the keyword should appear by selecting the radio buttons. The options include searching for employers whose company names begin with or contain the keyword, and/or whose business name or business description includes the keyword (or both). Industry Title Select an Industry Title from the drop-down list or click the Select Specific Industry link to search for a specific industry. (This link will open the Industries by Keyword Search screen. Selecting an industry is explained in the Select an Industry section of this chapter.) Employer Size Range Select the number of employees (lowest and highest numbers) from the dropdown lists. Click the Search button to run the Employer search. Virtual OneStop Individual Services User Guide A-5 V18 05/2018

6 Employer Search Results Screen On the search results screen, check the boxes in the Select column for all employers you want to view on a map or download to an Excel file. Click the Map link to view the selected employers on a map or click the Excel link to download the selected employers to a spreadsheet. Advanced Employer Search To search for an employer with more specific search criteria, click the Advanced Employer Search tab. Use the Area, Keyword, Keyword Search Options, Industry Title, and Employer Size Range tools as described in the previous section ( Quick Employer Search ). Website Choose to search for employers with or without websites, or all, by selecting a radio button in the Does employer have a web address listed? section. Sales Volume Select the From and To range (in dollar amounts) to search by annual sales volume. Location Types Select an option to search for employers with specific location types. To select multiple options, hold the Control key down while making selections. Sector Entities Select a sector (e.g. public, state, private, etc.). To select multiple options, hold the Control key down while making selections. Employer Size Range Select the number of employees (lowest and highest numbers) from the drop-down lists. Click the Search button to run the employer search. Employer Search by Occupation Advanced Employer Search Screen This tab allows users to search for employers by occupation by selecting from a list of occupations (in alphabetical order), as shown in the following example. Virtual OneStop Individual Services User Guide A-6 V18 05/2018

7 Click on a letter for to identify occupations that begin with that letter. Select the occupation title that most closely matches what you are seeking. Employer Search by Occupation Screen Click the Additional Occupation Search Options button for more search criteria. Select an Occupation There are several points in the system where the user may need to identify an occupation, such as when they are searching for jobs within a specific occupation or when they search for occupational labor market information. Generally, the user will select an occupation through a Select an Occupation link on a job search screen. (For example, click Job Search in the left Navigation pane. Click the + Show Additional Quick Search Options link. Click the Select Specific Occupation link.) Clicking the link will open the Occupational search tabs (displayed below). Occupation Search Screen To select an Occupation: Select one of the Occupation tabs to search for and select the appropriate occupation. Select the occupation (generally by clicking on the title link). Note: When selecting an occupation, you will notice that certain occupations include any of three different colored icons: a yellow sun indicates the occupational has a high national demand for workers, or Bright Outlook. A red sun indicates a high statewide demand Virtual OneStop Individual Services User Guide A-7 V18 05/2018

8 and a green leaf indicates the occupation is a green occupation. Examples of the icons appear below. This is based on data from the U.S. Department of Labor. Following are descriptions of each Occupation Search tab. Occupations by Keyword The most common way to search for an occupation is through a keyword search. You may also search for an occupation by the equivalent military occupation by clicking the Occupations by Military Specialty link. (See the Occupations by Military Specialty section later in this chapter.) To search for an occupation by keyword, enter the keyword (or partial word) you want to search for, and click the Search button. The search results screen displays occupations that contain the keyword (or letters) in the O*NET title, general occupation title, or occupation description. Click the appropriate occupation title to select it. Occupations by Keyword Search Screen and Results Screen On the results screen, you can change the area in which to search by clicking the Area link. See the Search by Geographic Area section earlier in this chapter for instructions. The results screen shows a green checkmark in the Occupation Title column your keyword matches the specific O*NET occupation title in the list. A green checkmark in the Related Job Titles column means your keyword matches the more generic job titles used for the occupation. A green checkmark in the Occupation Description column means your keyword was found in the occupation s description. The results screen also displays a Score (as a percentage). This number refers to how closely the occupation matches your keyword; the higher the percentage, the closer the match. Virtual OneStop Individual Services User Guide A-8 V18 05/2018

9 Search for Jobs within the Selected Occupation On the results screen, click on the Occupation link (in the Occupation column). The system will open the Quick Job Search screen, with the Occupation Group prefilled. Occupation by Group You can also search for an occupation by O*NET occupation group. Click the + to expand the screen to show all occupations within an occupation group. These links then will access the occupation, as shown in the following example. To expand the list, click on an occupation group name or click the plus sign + next to the group name that most closely matches the occupation you are searching. Select the appropriate occupation from the expanded list. Expand Occupation Group Select from Expanded Occupation Group List Occupation Listing You can search for an occupation from a list of occupations (displayed in alphabetical order), as shown in the following example. There are two ways to search for an occupation on the Occupation Listing screen: Click on the letter for occupations that begin with that letter. Select the occupation title that most closely matches what you are seeking. Virtual OneStop Individual Services User Guide A-9 V18 05/2018

10 Occupation Listing Screen Occupations by Education Program You can search for an occupation based on the educational programs that provide training for the occupation. Click on the first letter of the program to display a list of programs beginning with that letter. Select the program from the Education Program selection list and click Continue. Occupations by Education Program Screen On the results screen, click on an Occupation in the list to select it. The system will open the Quick Job Search screen so that you can search for jobs within that occupation. Virtual OneStop Individual Services User Guide A-10 V18 05/2018

11 Occupations Related to an Education Program Occupations by Military Specialty Within the system, military occupations are matched to corresponding civilian occupations using the Military Occupational Specialty (MOS) to Standard Occupational Classification (SOC) Crosswalk that was developed by the Defense Manpower Data Center. The crosswalk cross-references military occupational codes of the Army, Navy, Marine Corps, Air Force, and Coast Guard with the equivalent civilian occupation codes. To search for an occupation by the equivalent military occupation, use the Occupations by Military Specialty tab. The default search setting for this tab is to search by Military Occupational Specialty. To search for equivalent occupations, select the Branch of Service, Personnel Category, and Military Occupation Code (if known) from the drop-down lists and click Search. Searches will return occupations based on the equivalent military responsibilities or duties using the MOS database. Users then can cross-reference the occupation to an O*NET-defined civilian occupation and continue searching with the associated skills and information for the occupation. In addition, users can click the other links on the screen to search for civilian occupations as described in the following sections. Occupations by Military Specialty Tab Virtual OneStop Individual Services User Guide A-11 V18 05/2018

12 (MOS) Code Click the (MOS) Code link in the Select an occupation area to search by the Military Occupational Specialty code. MOS Code Selection Enter the MOS code in the box provided and click Search. Occupations by Military Specialty Search MOS code On the next screen, select the appropriate civilian occupation. Occupation by Military Specialty Search - Matching Civilian Occupation Keyword Click the Keyword link in the Select an occupation section. Enter a job title or occupational keyword in the textbox and click Search. On the next screen, select the Military Occupation from the list and click Continue. Virtual OneStop Individual Services User Guide A-12 V18 05/2018

13 Select Military Occupational Specialty On the next screen, select the civilian occupation. Select Matching Civilian Occupation Branch of Service Click the Branch of Service link in the Select an occupation section. Select a branch of the military/status (officer, enlisted, etc.) and click Continue. Select the Military Occupational Specialty from displayed list and click Continue. Select the appropriate civilian occupation. The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Occupation by Military Specialty Branch of Service Search Virtual OneStop Individual Services User Guide A-13 V18 05/2018

14 Occupations by Occupation Code The system lets you search for a desired occupation by Occupational Information Network (O*NET) Code. The O*NET database assigns every occupation a unique code. You can enter the entire O*NET code or a partial O*NET code to search for occupations on the Occupations by Occupation Code tab. To search for an occupation by its O*NET code: Type in the (whole or partial) O*NET Code and click Search. The system will display a list of occupations matching the code. Select a title from the occupation list that displays. O*NET Code Search and Detailed Occupation Selection Screen Note: If you enter an O*NET Code for which there are more than one detailed O*NET Occupation detail listings (e.g., the code associated with the Title Accountants and Auditors ), you will need to pick from a list to identify the specific Occupation Title. This ensures that all of the detailed occupational profile information exists for the occupation, including details under link from areas such as Nature of Work (like Tasks ) or Job Requirements (like Skills Required ). Select an Industry There are times when users may wish to search for employers within a certain industry. To do so, the individual could search for all employers by searching for the industry (as a keyword) or they could search for all industries within a particular sector (e.g. Agriculture or Real Estate). The system also provides a list of industries from which to choose and allows users to search for a specific Industry Code (NAICS code). These various methods for searching for industries are described in the following sections. The Industry Search tabs are accessed throughout the system, any time the user has the option to search (for an employer or for a job, etc.) by industry. Generally, the system will display a link that will open the Industry Search tabs. For example, on the Advanced Job Search screen, there is a link (Search for NAICS Code) to search for employers by industry code. Another way to access the Industry Search tabs is through the Labor Market Services option on the left Navigation pane (Labor Market Services > Industry Profile). Industries by Keyword The most common way to search for and select an industry is by keyword. Type an industry keyword in the textbox and click the Search button. A list of industries will appear that matches your keyword search (as shown below). Virtual OneStop Individual Services User Guide A-14 V18 05/2018

15 Select the industry title that most closely matches what you are seeking. Industries by Keyword Search Industries by Sector You can search through industries grouped by sector by selecting the Industries by Sector tab. Click on an option that most closely matches the industry you are searching. - or - Click the + to expand the sector list. Continue expanding the list until you find the industry for which you are looking. Each sector level is an industry title, which is also a link. Note: You can collapse the list by clicking the - minus signs. Industry Listing Industries by Sector Search You can search for an industry through the Industry Listing tab, which lists industries alphabetically. Click on a letter at the top of the list for industries that begin with that letter. Select the industry that most closely matches the one you are seeking from the list. Virtual OneStop Individual Services User Guide A-15 V18 05/2018

16 Industries by Industry Code Industry Listing Search There are times when you may be directed to select an appropriate industry code/naics code. For example, employers are given a link to search for Industry NAICS code* during system registration, so that they can associate a standard industry type to their company as a registered employer. Individuals can then search for employers by industry code. *Note: NAICS stands for the North American Industry Classification System, adopted in 1997 to replace the Standard Industrial Classification (SIC) codes. These codes identify the nature of business conducted by employers. Click the Industries by Industry Code tab to search by industry code. Enter the NAICS code in the field provided and click the Search button. Select the industry from the results list. Industry Search by Industry Code Search by Industry (NAICS) Code The next screen that opens will depend on what type of task you were performing. If you were searching for an employer, the system will open the Advanced Employer Search screen with the Industry Title field filled in. If you were searching for Labor Market Information, the Industry Summary screen will open. Determine the NAICS Code To find the NAICS code if you do not know it, use the Industries by Keyword tab or the Industries by Sector tab to find the industry title or group and its code. To use the example above, on the Industries by Keyword tab, you would search for rooming. On the search results screen, the NAICS code is displayed Virtual OneStop Individual Services User Guide A-16 V18 05/2018

17 in the last column. See the Industries by Sector section earlier in this chapter for instructions on searching by sector. Spell Check NAICS Code Displays on the Search Results Screen When the system requires text entry in a large, free-form text field, the system provides a Spell Check link. The Spell Check feature assists users to correct spelling errors by offering suggestions and allowing them to correct spelling errors before saving their work. Text Editor Field Spell Check Link To Spell Check text: 1. Click on the Spell Check link (as shown above). A screen displays the first error (shown in red). 2. To ignore the word and move to the next, click the Ignore button. 3. To change the word, type in the correct spelling in the Change to field and click the Change button. - or - Select an option in the Suggestions field and click the Change button. Virtual OneStop Individual Services User Guide A-17 V18 05/2018 Spell Check Screens

18 4. The system indicates the Spell Check is complete (in green text). 5. Click OK to save the changes and close the Spell Check window. Formatting Controls Sample Format Controls The formatting toolbar lets users customize text in large text-entry fields, using formatting tools and icons similar to those found in standard word-processing programs. Large text fields are found in areas of the system, such as Correspondence Templates or the Message Center. Some of the icons and their uses are briefly described below: Note: The formatting applies to text manually entered, copied/pasted, or sample text entry. appearance of the selected text. Select from a list of pre-set text formats (i.e., Heading 1) to control the selected text. Select from a list of pre-set font styles (i.e., Tahoma) to control the appearance of the selected text. Select from a list of pre-set font sizes (i.e., medium) to control the appearance of the Virtual OneStop Individual Services User Guide A-18 V18 05/2018

19 Bold Changes highlighted text to bold Italic Changes highlighted text to italics Underline Underlines the highlighted text Erase Formatting This icon erases the formatting of the selected text and returns it to the default setting. If the cursor is positioned in the middle of a word and the eraser is clicked, the formatting is removed from the whole word. To remove formatting from a section or sentence, it must be highlighted. Left Justify Aligns the text to the left edge (this is the default alignment until changed) Center Justify Centers the selected text Right Justify Aligns the text to the right edge Block Justify Aligns the text to both the left and right edges Number List Converts the selected text to a number list according to paragraph (hard return) breaks Bullet List Converts the selected text to a bullet list according to paragraph (hard return) breaks Horizontal Line Inserts a horizontal line before the insertion point s location Special Character Inserts a special character (i.e., ) at the insertion point s location Text Color Displays a color palette to change the color of the selected text Selects All Text Selects all text within the window Undo / Redo Undoes or redoes the last formatting of text Help Provides detailed assistance with the textboxes and formatting tools In addition to these options, users may also choose from the following link options: Spell Check This link displays the Spell Check tool. For details, see the Spell Check instructions in the previous section. Insert Sample Text This link displays an excerpt of text to provide data entry guidelines for the user. Clear Text This link removes the text displayed. Users must click OK in the pop-up window to confirm this command. Remove All Formatting This link restores the text to the default format. Virtual OneStop Individual Services User Guide A-19 V18 05/2018

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