MARKING GUIDELINE -1- NC1710(E)(O29)V OFFICE DATA PROCESSING MARKING GUIDELINE NATIONAL CERTIFICATE (VOCATIONAL) NOVEMBER 2009

Transcription

1 MARKING GUIDELINE -1- NC1710(E)(O29)V MARKING GUIDELINE NATIONAL CERTIFICATE (VOCATIONAL) NOVEMBER 2009 NQF LEVEL 4 This memorandum consists of 17 pages.

2 MARKING GUIDELINE -2- NC1710(E)(O29)V National examination LEVEL 4: NOVEMBER 2009 [WEIGHTED VALUES] A formal theory examination is conducted in October/November each year by means of a paper set externally, marked and moderated externally. The ff. distribution of cognitive application should be followed: Level 3 KNOWLEDGE AND COMPREHENSION APPLICATION ANALYSIS, SYNTHESIS AND EVALUATION 10% 80% 10% TOPICS OUTCOMES QUESTIONS WITH COGNITIVE APPLICATION MARKS Topic 1 Advanced Spreadsheets Topic 2 Advanced Database Topic 3 Advanced Presentations 40% 1.1 Introduction to Spreadsheets 1.2 Edit Worksheets 1.3 Functions and Cell referencing 1.4 Print Workbooks 1.5 Format Worksheets 1.6 Demonstrate the use of charts 20% 2.1 Introduction to a Database 2.2 Process Queries 2.3 Utilise Forms 2.4 Process Reports 2.5 Create a Database 40% 3.1 Introduction to presentations 3.2 Apply basic operations in presentations 3.3 Format slides 3.4 Demonstrate the use of Master Templates 3.5 Create speaker notes 3.6 Demonstrate the use of graphs and charts 3.7 Demonstrate the use of the drawing toolbar 3.8 Demonstrate the use of clipart and pictures 3.9 Check presentations 3.10 Import Data 3.11 Demonstrate the use of Onscreen shows Question 1: Knowledge, Analysis, Synthesis & Evaluation Question 2.1: Application & Synthesis 10 Question 2.2: Application 30 Question 2.3: Application & Synthesis 10 Question 2.4: Application Topic 1: Mark distribution 120 Question 3: Knowledge Question 4: Application; Analysis, Synthesis & Evaluation Question 5: Application; Analysis, Synthesis & Evaluation 30 Topic 2: Mark distribution 60 Question 6: Application 120 Topic 3: Mark distribution 120 GRAND TOTAL

3 MARKING GUIDELINE -3- NC1710(E)(O29)V QUESTION A spreadsheet program is: a program designed to work with numbers, performing calculations and analysis. It can be used to create budgets, financial statements etc. 1.2 ICON NAME What is used for? Currency icon Increase Decimal Increase Indent Autosum To apply currency sign to the figures in the cell To increase the number of decimals to the figure in the cell To indent the selected text in the cell It is used to automatically add the selected cells (4 2) (8) [10] QUESTION 2 [110] 2.1 Marks are allocated as set out below Opened the spreadsheet called Inventory.xls from the flash disk/network drive. Inserted a new worksheet and renamed the sheet: Books Created the worksheet below and mark as follows: Content all typed in correct columns (4 columns 2 = (8 marks) Content all typed in correct rows Headings in bold print Accuracy deduct 1 mark per error to a maximum of 10 (8) (10) (22)

4 MARKING GUIDELINE -4- NC1710(E)(O29)V A B C D 1 INVENTORY PRICE LIST 2 3 BOOKS BOUGHT: JANUARY Percentage Mark-up 50% 6 7 NAME COST MARK-UP SELLING 8 PRICE AMOUNT PRICE 9 Cognitive Thinking Theories A Child's World Personality & Personology Organisational Communication Understanding Abnormal Behaviour Social Psychology TOTAL 16 Lowest Cost Price 17 Highest Selling Price Inserted Examination Number and Question number in the left side of the header of the spreadsheet as follows: Examination Number Question 2.1 Printed one copy of the Books worksheet. [The actual spreadsheet for this section of Question TWO must be printed out from the Excel Spreadsheets called INVENTORY 2 Memo Print the BOOKS worksheet] 2.2 Marks are allocated as set out below Duplicated the worksheet Books and renamed it Books 2. Widened the columns in the worksheet Books 2 appropriately so that all entered data is fully visible and fits in the column. Used the print screen function to make a copy of the screen and pasted it into a Microsoft Word Document. Inserted the details as set out below in the left hand side of the header in the Word Document: Examination Number Question 2.2 Saved as Inventory 2 and printed one copy of this Word document.

5 MARKING GUIDELINE -5- NC1710(E)(O29)V Examination Number QUESTION Saved as Inventory 2 and printed Print screen and header correct Widened columns in worksheet appropriately Duplicated worksheet and Renamed it

6 MARKING GUIDELINE -6- NC1710(E)(O29)V Centred the heading in cell A1 across the spreadsheet in row 1 of the Books 2 worksheet. Changed the font of the main heading in row 1 to Monotype Corsiva, size 18. Widened row 2 to a height of 84. Inserted an image from the file called Studies; into the cell D2. Resized the image to a height and width of 50%. Edited the book title in cell A10 to read as follows: Personology. Inserted a new row after Row 11 and insert the following information: Critical Reasoning 175 Increased the decimals of all the figures in cells B9:B15, to show 2 decimals. Calculated the Mark-up amount in cell C9 applying an absolute cell reference to cell B5. Used the Autofill handle to copy the formulae from C9:C15. Calculated the Selling Price in cell D9. Used the Autofill handle to copy the formula from D9:D15. Formatted the cell range D9:D15 to R-currency with no decimals. Calculated the Totals of cells B16:D16. Used a function in cell B17 to calculate the lowest Cost Price of all the Items. Used a function in cell D18 to calculate the highest Selling Price of all the items. Applied the Autoformat: Classic 3 to the range A7:D15. Inserted Examination Number and the Question number in the left side of the header of the spreadsheet as follows: Examination Number: Question 2.3 Printed 1 copy of the Books 2 worksheet. [This page is printed from the Excel Spreadsheets Inventory2 Memo Print Books2]

7 MARKING GUIDELINE -7- NC1710(E)(O29)V 2.4 Creating and formatting a Chart. Opened the Stationery worksheet within the Inventory 2 Spreadsheet. (30) Created a Line graph/chart showing the Cost and Selling Prices of all the Items in the Stationery worksheet. Inserted the Values for the Data Labels in the chart. Inserted the Chart Title: DIFFERENCE BETWEEN COST AND SELLING PRICE. Inserted the following Titles in the X and Y axis: X axis: ITEMS Y axis: AMOUNT The chart is placed on a new sheet. Formatted the font size of the heading to size 20. Formatted both the series lines to the thickest available weight. Moved the Legend to appear at the Top (just beneath the Chart Title). Formatted the Plot area of the chart with the following pattern: (6) Show the Data Table without showing the legend keys in the Data table on the Chart. Insert your Examination Number and Question number in the left side of the Header of the Chart worksheet as follows: Examination Number Question 2.4 Update (save) the file on your flash disk with the same file name: Inventory 2 and print 1 copy of the chart 1. [110] [This page is printed from the Excel Spreadsheets Inventory2 Memo Print Chart 1]

8 MARKING GUIDELINE -8- NC1710(E)(O29)V QUESTION 3 [10] 3.1 Marks are allocated as set out below. 3.1 Name of organisation Educational Institutions Hospitals Businesses Libraries Video stores Military Use of the Database in the organisation Record student/learner and staff data Record patient, staff and inventory data Record stock/inventory and client data Record stock of books and client data Record Video/DVD inventory and client data Record inventory and staff data [Any other relevant/correct answer] (3 2) (6) 3.2 Study and identify the database icons below and briefly explain their use. Insert the answer in the space provided below, in line with the number of the question: Name of Icon Use of the Icon Design view icon To switch to design view to apply changes to the design of the Database table/form/query/report Indexes icon An index helps Microsoft Access find and sort records faster. [10] QUESTION Marks are allocated as set out below: Created the Database and named it: Household Items Provided the following information and used the field names below: FIELD NAMES DATA TYPE Description Description of the appliance consists of a maximum of 15 characters. Manufacturer Name of the Manufacturer consists of a maximum of 12 characters Serial Number The number field must consist of Integers Purchase Price The Purchase price field is in currency format, with 2 decimals Good Seller Allow for a selection of Yes/No Purchase Date The date must be entered in short date format. [Allocate 1 mark per data type correctly selected in each column in the table below] (6)

9 MARKING GUIDELINE -9- NC1710(E)(O29)V Set the Serial Number field as the primary key. Print screen showing the table in design view and pasted it into a Microsoft Word Document. With the following details: Examination Number Question Printed the document and save it as Question 4A. Entered the following records in the new database Table: (6) Description Manufacturer Serial Purchase Good Purchase Number Price Seller Date Tumble Drier Whirlwind 5001 R No 11/11/2008 Washing Machine Speed King 2365 R Yes 05/06/2008 Computer DFI 2102 R Yes 16/12/ mark per accuracy error to a maximum of 10 marks (8) Saved the Table with the Examination Number and Question 4 as the file name. Printed the table. Examination Number Question Print screen Print [This page is printed from the Excel Spreadsheets Household Items Memo Print Table Question 4]

10 MARKING GUIDELINE -10- NC1710(E)(O29)V QUESTION 5 Marks are allocated as set out below. 5.1 Opened the Database on the memory stick/flash disk/network drive (whichever is used) named: School. Opened the Pupils table and edited the Table as follows: Renamed the Pupils table by changing it to: Q5A and the Examination number. In the Grade field, replaced all the numbers 7 with 11. Found the record for Ngcobo, RS and changed the Name to Ngcong,o RS. Deleted the record containing date on Bredesen, A. Moved the Date of Birth field to appear between the Age and the Class Fee fields. Changed the currency of the Class Fee field to show two decimals. Sorted the records in Ascending order according to the Pupil field. Changed the page setup of the table to Landscape. Printed the Table. 5.2 Using the same Q5A Table in the School database, created a Form and marks are as set out below: (8) Inserted all the fields in the Form. Used the Columnar layout; and the Standard Style Modified the form as follows: Inserted an image: SA Flag into the right hand side of the Header Inserted a Label on the top left hand side of the Header and typed Question 5B and the Examination number. Inserted a page break at the bottom of the form, above the footer. Printed page 1 only of all the forms and closed the form.

11 MARKING GUIDELINE -11- NC1710(E)(O29)V 5.3 Created a Query as set out below: The Query is based on the Q5A Table in the School database. Selected the following fields for the Query: Pupil; Class Fee; Amount Paid and Grade. Used the following criteria to select all the records for the: Grade 12 pupils; who have paid an amount of less than R500. Saved the query with the file name: Question 5C and added the Examination number to the file name. Printed the Query. (10) [30] [Table, Query and form printed from School database] QUESTION 6 Marks are allocated as set out below Opened the PowerPoint application and the file called: Student from the memory stick/flash disk/network drive. Inserted a new Title Slide into the presentation, to become Slide 1. Added the following Title and subtitle to Slide 1: TITLE: BRILLIANT MINDS COLLEGE SUB-TITLE: We work for you and in your interest! Inserted the following speaker notes in slide 1: We do OUR best to help you to do YOUR best! Pasted the Print-screen image showing the speaker notes into a MS Word document. Typed the following in the header of the MS Word document: Examination number Question 6 Print screens Typed the number 6.5 and pasted this print screen image into a blank MS Word document. Saved the document as Print Screens.

12 MARKING GUIDELINE -12- NC1710(E)(O29)V Question 6 Print screens Examination Number: header print screen image 6.4 speaker notes Conducted a spell check to correct all the errors in the Presentation. Rearranged the slides so that slide 3 with the words: We will help you succeed, would become the last slide. In Slide 2, increased the font size of the Title to size 36. In Slide 2, in the organisational chart, deleted the blank shape next to the Treasurer shape. In Slide 2, inserted the shape: assistant to the Chairperson: with the text: DEPUTY CHAIRPERSON, T. Rosenberg. Reduced the font size in order for the text to fit into the shape. (8)

13 MARKING GUIDELINE -13- NC1710(E)(O29)V In Slide 2, applied the Autoformat diagram style called: Brackets to the organisational chart. In Slide 5, moved the Title from slide 5 and positioned it at the top of Slide 4. Deleted the blank Slide 5. Deleted the textbox at the bottom of slide 6 containing the text: ACTIVITIES WE OFFER Inserted the date on all the slides. Numbered all the slides. Resize the image (of a student reading) in slide 7 to a height and width of 50% Made a print screen image showing the Format picture dialog box, with the Size changed width and height to 50%. Pasted the print screen image into the document after the number. Updated the document print screen image 6.17 Resized

14 MARKING GUIDELINE -14- NC1710(E)(O29)V 6.18 Opened the Slide Master and moved the image from slide 7 to the bottom right hand side (in the object area) of ALL the slides. (6) Made a print screen image showing the Slide Master dialog box, with the copy of the image placed in the required position. Pasted the print screen image into the document after the number. Updated the document print screen image 6.18 slide master view moved image bottom right Insert the 16 point star shape below (number 6.20) in the centre of Slide 7. Apply the 3D Style 4, to the shape. Type and centre the text within the shape. The font of the text must be Monotype Corsiva, size 36. We settle for nothing less than SUCCESS! 6.20 center font font size accuracy

15 MARKING GUIDELINE -15- NC1710(E)(O29)V Changed slide 5 to a Title and Table layout (accept default settings) Entered the data in the Table. Marks allocated as follows: 3 columns and 3 rows Deduct 1 mark to max of 6 marks for accuracy. Aligned all the text in the Table Bottom; and then Centre-aligned the text in Columns 2 and 3 Added slide transition Cover Right, at slow speed, to all slides in the presentation. Made a print screen image showing the Cover Right slide transition selected in the Slide Transition pane. Pasted the print screen image into the document after the number print screen image (6) 6.24 selection slide transition

16 MARKING GUIDELINE -16- NC1710(E)(O29)V 6.26 Made a print screen image of the FILL EFFECTS dialog box after selecting a TWO-colour shading to the background of ALL the slides as follows: Applied two background colours to all the slides; Used the diagonal up shading styles; Pasted the print screen image into the Word document after the number print screen image two colours diagonal up selected In Slide 3, applied the Custom Animation for Entrance of all the sentences: called Diamond, Speed - Medium. Made a print screen image of the Custom Animation pane showing the selection: Diamond, On a mouse click, Speed - Medium. Pasted the print screen image into the document after the number.

17 MARKING GUIDELINE -17- NC1710(E)(O29)V 6.29 Printed the Print screen Word document print screen image 6.27 Animation Speed 6.29 Word doc printout Applied the Design template called Radial to all the slides. Imported Slide number 2 from the Presentation called: Vacation into the Student Presentation. This slide will become the seventh slide in the Student presentation. Printed the presentation as handouts with 4 slides per page. [Print PowerPoint file from Marking Guidelines Printouts folder here]