Microsoft Word 2007 Lesson 3
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- Debra Russell
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1 Microsoft Word 2007 Lesson 3 Review With the exception of working collaboratively, we now have covered the bulk of the tools you need to use Microsoft Word. At this point you need to practice by using them once again. Write a newsletter called CS 101 News, which is a copy of the document I have furnished. You should use most of the things you have learned in the first two lessons as you enter the newsletter. There are spelling and grammatical errors in this text. Include these errors when you type. There are a few things in the newsletter that you have not encountered in the lessons. You should be able to figure them out. The font of the newsletter title is Castellar. The rest of the text is Arial font. The picture is Computers.jpg, which can be downloaded from the URL below o The date is the current date, which is set to update automatically Before you go any farther in this lesson, write the newsletter. Once you have it written, we will use it as an example of how you can use Word to work collaboratively. Working Collaboratively Once you get out into the real world, it is probable that you will find yourself working on a major document, such as an annual report or a grant proposal. Major documents almost always are written by teams of professionals, each of whom brings their own field of expertise to the project. Each of the collaborators will work on the document at one time or another, making it difficult to keep track of changes that have been made. Word provides some extremely useful tools that help organize the process of writing documents collaboratively. You can track changes what changes have been made, who made them, and when were they made. Different people can insert comments into the document. You can choose to accept or reject changes that have been made. 1
2 Tracking Changes At this point, you should already have written the CS 101 newsletter. Select the Review ribbon and click on the Track Changes icon, which will be colored orange when selected. Let s start making corrections in the document. First, correct the spelling and grammar errors. Click on Spelling & Grammar in the Review ribbon. There are three errors in the first sentence. As each is corrected, the incorrect word will be displayed in strike-out mode followed by the correction that has been made. Both the correct and incorrect words are displayed in red, making them easy to see. Correct all the spelling and grammar errors in the document. You should see each correction noted on the right side of the document. Make some other changes as well: Replace advertisement with a synonym chosen from the thesaurus Change the font of the title, subtitle, and date on the second page to Book Antiqua. Add a fifth item to the list of things cell phone hackers could steal (see below) 2
3 When you change the font of the title, subtitle, and date on the second page, you will see the formatting changes described in balloons on the right side of the screen. Showing Changes in Different Ways The default Balloons view on the Review ribbon is to show revisions in the text within the document and formatting changes in balloons. You can change the Balloons view if you like. For example, Balloons can be set to show all revisions in balloons. 3
4 Balloons also can be set to show only revision within the text, but not formatting changes. You also can control the type of changes are displayed by clicking on the Show Markup icon in the Review ribbon. For example if you click on Formatting so that it is unchecked, the formatting changes no longer will be shown. The Reviewing Pane If there are a lot of changes by several people it may be useful to see more information about the changes that have been made. Click on Reviewing Pane Vertical in the Review ribbon. This shows information about the changes on the left side of the screen. You can hide the Reviewing Pane by clicking on the 4
5 Reviewing Pane icon again. Hiding Revision Markup Balloons If you want to read through the revised document without being bothered with all the revision markup balloons, select Final from the Review ribbon. This will hide the balloons. When you want to see the changes again, select Final Showing Markup. Accepting and Rejecting Revisions If you review the entire document and are comfortable with all the changes, you can click on the Accept icon in the Review ribbon and then choose Accept All Changes in Document. DON T DO THIS NOW, Let s suppose that you want to check the revisions one at a time. Press Ctrl and Home to move to the beginning of the document. Click on the Next icon in the Review ribbon. The first potential revision will be highlighted. 5
6 In the Review ribbon select Accept and Move to Next to accept the first change and move to the next one. Continue to accept changes in the document, except that when you reach the synonym you used to replace Advertisement, reject this change. Click on the Next icon to move to the next revision. To accept this change, click on the Accept icon in the Review ribbon. Move through the document and accept all the other changes you have made. Save the document. Inserting a Comment You can add comments to a document if you like. Suppose that you think he article about debugging spreadsheets needs more research to ensure that it is factual. Select the word spreadsheets in the first part of the newsletter. Click on the New Comment icon in the Review ribbon. 6
7 Enter the comment in the Comment balloon that appears. You can accept or delete a comment by selecting the comment and clicking on the Accept or Reject icon in the Review ribbon. 7
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