Enjoy upgrading to Microsoft Word Author: Christine Kent. Web address Blog address

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2 Enjoy upgrading to Microsoft Word 2007 Copyright Christine Kent, April 2008, revised September 08 Author: Christine Kent Web address Blog address address ISBN Books in the Enjoy series Enjoy Microsoft Word 2007 (ISBN ) Enjoy Upgrading to Microsoft Word 2007 (ISBN ) Enjoy Microsoft Excel 2007 (ISBN ) Enjoy Internet Marketing (ISBN Disclaimer All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Christine Kent. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and the authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein. The information contained herein was correct at the time of preparation.

3 Floating or In line with text 8 8: What s new with graphics Floating or In line with text Microsoft Word can insert images in two different ways: floating where you can drag and drop them where you want and get text to wrap around them, and In line with text, where the image will go where it is placed in a line of text. This has always been a critical setting for anyone who works with Word, and Word 2007 is no different. However, it is now much more visible and much easier to work with. Change insert image default Exercise 45: Set insert image default 1 Click to display the Word Options dialog box. 2 Click. 3 Scroll down to Cut, copy and paste. Find Insert/paste pictures as:. Enjoy upgrading to Microsoft Word 2007 Christine Kent Page 55

4 Insert and format illustrations 4 Click the More down arrow to display the menu. Select one of the available options as your default. This will normally be either : or Click. If you have chosen In line with text, all images you insert will be displayed exactly where your cursor is located in your text. If you have chosen Square, all images you insert are likely to insert somewhere near the top left of your page and you can drag and drop them into your required location. Insert and format illustrations You will find all the pre-2007 image options on the Insert tab, Illustrations group, but they are more graphically presented. In addition are the Smart Art options which are new to Word Page 56 Christine Kent Enjoy upgrading to Microsoft Word 2007

5 Insert and format illustrations 8 Insert images (Picture or Clip Art) Exercise 46: Insert images (Picture or Clip Art) 1 Click the Insert tab and find the Illustrations group. Click Picture, which allows you to select your own image from your drive and go to Step 2. OR Click Clip Art which offers you offline and online clip art and go to Step 3. 2 Insert Picture Click the Insert tab, Illustrations group, Insert Picture. The Insert Picture dialog box displays on the right of your screen. This works exactly the same way as opening a file. Find the location of your image in the Look in field. Find and highlight the image you want to insert. Click. Your own image will display as defined by your setting in Exercise 45: Set insert image default, page Insert Clip Art If there are no images on your computer insert some clip art (Insert, Illustrations, Clip Art) so that you have an image to format in the next exercise. Format images with the Picture Tools, Format tab Once you have any image in your document, you can use the Picture Tools, Format tab to format it. This tab replaces previous formatting toolbars. It is a contextual tab that only displays when you have an image selected. It offers a much greater level of control than previous versions, and many more formatting options. Enjoy upgrading to Microsoft Word 2007 Christine Kent Page 57

6 Insert and format illustrations Exercise 47: Change In line with text setting after insertion 1 With a document open, select the image so the resize handles display the: Corner circles Side squares The Picture tools, Format tab becomes available. 2 Click Format tab, Arrange group,. 3 A range of options displays. These are the same as previous versions of Word. Click your choice to change the way your selected image is inserted. The default setting is still set to the option you chose in Exercise 45: Set insert image default, page 55, but you can change the options for individual images here. Exercise 48: Resize Images 1 With a document open, select the image so the resize handles display. Click on a resize handle until you get a double ended arrow. Drag it in an out to resize your image to the size you want. Page 58 Christine Kent Enjoy upgrading to Microsoft Word 2007

7 Insert and format illustrations 8 2 Resize image more accurately You may want to specify the exact size of your image for example, when you have several images and you want them to be identical in size. Click on your image. Click Picture Tools, Format tab. Identify the Size group. Click the height up or down arrow or the width up or down arrows to change your image dimensions. 3 Lock aspect ratio If you want to keep the ratio of width to height the same: Click on your image. Click Picture Tools, Format tab. Identify the Size group. Click the Dialog Box launcher. 4 The Size dialog box displays. Make sure Lock aspect ratio is ticked. You can also use this dialog box to change: Size Scale, and Cropping, and define Alternative Text for web page display. Enjoy upgrading to Microsoft Word 2007 Christine Kent Page 59

8 Insert and format illustrations Exercise 49: Format Image 1 With a document open, click an image so that the resize handles display. The Picture tools, Format tab displays. 2 Click the More down arrow to the right of the Picture Styles gallery to display the full gallery of possibilities. 3 Run your cursor over each of the thumbnails to see what happens to your image. Some of the effects can be quite dramatic. Click your choice. That Picture Style will be applied to your image. Page 60 Christine Kent Enjoy upgrading to Microsoft Word 2007

9 Smart Art 8 Exercise 50: Crop Images You can now crop an image from within Word. 1 Click your image so that the frame with the resize handles displays around it: The Picture tools, Format tab, becomes available. Click on the Picture tools, Format tab to display the ribbon for that tab.. 2 With your image selected, click on the crop button in the Size group. 3 Broken black lines Crop Marks - will appear around your image and your cursor looks like the cursor displayed to the right of this image. Move your cursor to the top left corner until the image of the cursor changes to a single arrow and nests inside the corner crop mark. Hold down the left mouse button and drag your cursor to where you want it to be. Thin black lines will show you what borders your picture will have when you complete the process. Do the same with each other corner or side mark, until you have cropped your image back to just the part you want. Remember, if you mess your picture up, Ctrl Z to undo your last action. Smart Art Exercise 51: Insert Smart Art The new Smart Art offers a very nice range of pre-formatted diagrams for displaying relationships. Enjoy upgrading to Microsoft Word 2007 Christine Kent Page 61

10 Smart Art 1 With a document open, click the Insert tab and find the Illustrations group. Click SmartArt. 2 Click any SmartArt Graphic to select. [Text] Click. The graphic will be displayed in your document. It will be displayed either In line with text or Floating, depending upon which of these you have set as your default. Exercise 52: Add text to Smart Art You can add text to your diagram in two ways. 1 Click on an element in your graphic. Type the text you require. Item 1 The size of the text will adjust automatically to fit within the element. OR 2 Click the arrows to the left of the graphic. OR Click SmartArt Tools, Design tab, Create Graphic group, Text Pane command. A list displays. 3 Type your text in the list. Add more lines or delete lines. When you have finished click the X in the top right. Page 62 Christine Kent Enjoy upgrading to Microsoft Word 2007

11 Smart Art 8 A new diagram displays with the required number of elements and their labels. Item 6 Item 1 Item 2 Item 5 Item 3 Item 4 Exercise 53: Modify Smart Art With the graphic selected, you will see two Smart Art Tools tabs, Design and Format. You can modify your graphic using the options on these tabs. 1 The Design tab Click on your graphic. Click on the SmartArt Tools, Design tab. 2 Check out the Layouts options to change your SmartArt elements. 3 Check out the SmartArt Styles for different ways of formatting those elements. 4 The Format tab Click on your graphic. Click on the SmartArt Tools, Format tab. You can change your shapes and apply a range of other formatting options similar to those on the Picture Tools, Format tab. See Format images with the Picture Tools, Format tab, page 57, for instructions. Enjoy upgrading to Microsoft Word 2007 Christine Kent Page 63