Theme Plus Site Statement of Work (SOW)

Transcription

1 Theme Plus Site Statement of Work (SOW) A Theme Plus Site package is a custom design solution with the goal of re-using the design in Finalsite s Theme Library allowing other Theme Clients to select from. Project Management Deliverables o Assign and coordinate Finalsite project team members and oversee the project milestones, schedule and deliverables, per this SOW. o Work with Finalsite team members and Client personnel to complete the deliverables outlined in this SOW, manage day-to-day project tasks and serve as Finalsite s primary point of contact in communicating and coordinating with the Client. o Finalize Project Plan with completion dates for respective milestones. o Set up development site for the duration of the project to allow the client to contribute to and monitor the site s development, learn the tools and allow Finalsite front-end developers to build out the site. Purchased modules will be enabled and storage set per contracted server space. Design Deliverables o Create a graphic design for the homepage (the Design Theme ), including one design option to review with up to two rounds of revisions. o The Homepage design will contain a header, footer and up to four content areas. o Create one Lower Level Page to review with up to two rounds of revisions. o Client will select site features and enhanced site features to be included the design. Site feature options available based on contracted creative package. o Client can select from a library of Best Practice Assets to add additional page designs based on the contracted creative package. o Each Best Practice Asset may be traded in for a specified number of hours of custom site work. The hours are inclusive of design, production and project management hours needed to complete the task. o Design and develop a navigational system for the website based on the Client provided site map. o Internal Site Search: Composer s internal site search is powered by Google Search, and as such, Internal Site Search functionality will be omitted from websites for organizations located in areas of China within jurisdiction of Chinese censorship laws. Production Deliverables o Develop cascading style sheets (CSS) to build the homepage and interior layout based on the approved design within the Finalsite CMS. o District Theme Plus Package includes a palette swap of primary theme colors, logo, and fonts for individual schools. o Ensure that CMS elements are produced and styled appropriately based on the approved design. o Implement any specific functionality and interactive components per the approved design. Theme Plus Page 1 of 7

2 o Develop a responsive implementation of the desktop design to appropriately resize and refactor for mobile and tablet devices. o Perform Quality Assurance testing of the produced website with the project team (Finalsite Project Manager, Front-End Developer and Designer) and make revisions as needed. o As a national firewall like China s will adversely impact website performance of all websites, even those absent specifically prohibited content, it is also recommended that client follow Finalsite s guidelines for offsetting these performance impediments by optimizing the website for performance, e.g. minimizing the use of bandwidthintensive design assets such as auto-playing video or slideshows, large images, certain types of dynamic content, etc. Similarly, clients located in areas known to have lower bandwidth internet access and/or periodic network performance degradation should make Finalsite s design team aware of these considerations prior to designing the website. Internal site search: Composer s internal site search is powered by Google Search, and as such, Internal Site Search functionality will be omitted from websites for organizations located in areas of China within jurisdiction of Chinese censorship laws. o The issuing and installation of SSL security certificates, allowing for data submitted to or displayed by the website to be encrypted, is also restricted for individuals, organizations, and domain names registered in countries on the U.S. Export banned or restricted countries list. This list is subject to change at any time but currently includes Afghanistan, Cote d'ivoire, Cuba, Eritrea, Guinea, Iraq, Iran, North Korea, Liberia, Myanmar, Rwanda, Sudan, Sierra Leone, South Sudan, Syrian Arab Republic, Zimbabwe. Client is responsible for knowing whether they are impacted by restrictions imposed by U.S. Export laws. Theme Library o The design will be added as a selection to the Finalsite Theme Library. Data & Integration Deliverables o Provide the appropriate Excel templates based on purchased modules that will be populated with School data by the Client using the exact columns and format. o Provide a one-time import for review and troubleshooting, and a second one for a final import before site launch. o If the project includes data integration or Single Sign-On (SSO) functionality, provide instructions and documentation relating to setup and configuration requirements on the client s end. Training Deliverables o Client will attend training webinars on the Finalsite CMS and Modules. Access to online resources and videos will also be provided. o Project Manager will help to coordinate scheduling of training as needed. Content Migration Deliverables o Client will select 15 pages that Finalsite will move into the Finalsite Platform. o Finalsite will move text, hyperlinks and imagery from the main content area of the selected pages. Theme Plus Page 2 of 7

3 o Client is responsible for reviewing and formatting migrated content in the Finalsite Platform. Client Responsibilities o Client will designate a Project Manager who will be regularly available to meet with Client s personnel and Finalsite s personnel regarding this project. o Client project manager will be responsible for managing and delegating resources as required to meet both Client s and Finalsite s deliverables per this SOW. o Project Manager will serve as your single point of contact in communicating and coordinating with Finalsite. o Client will work with Finalsite Project Manager to define feedback durations. o Client will complete the provided Finalsite Sitemap to define Navigation and Pages of the website: The development site and default navigation and created pages will be based off of this document. Any additional pages can be created by the Client through the Finalsite CMS. o Client will provide no fewer than 12 high quality photographs. o Client will add in all content for the development site including text and files o Client will upload images to the development site, inserting desired images and managing any media or slideshows. o Client will provide documented Brand Guidelines for their school along with requested assets from Finalsite: A vector.eps file of the school logo Approved brand fonts (if any) Brand colors with web color codes Approved Sitemap o Client will provide timely feedback on revisions based on timing provided in the plan (note that the next round of revisions will not proceed until feedback is received). o Client will provide feedback as a complete list before any revisions are started. o Client will make the DNS switch to launch the new website. o Client will delete sample data and content that is installed with the software. o Client will provide all data in prescribed data templates. o Client is responsible for any active search engine optimization (SEO) tasks. The Finalsite CMS and affiliated modules are designed with many structural SEO features universal to good website design, but the proactive optimization of the Client s site is necessarily unique to the Client s goals and is beyond the scope of this agreement. o Client is responsible for informing Finalsite of any local laws, prohibitions, restrictions, or local network conditions which may impact design or technology choices in the building of their website. Client will also follow Finalsite s guidelines pertaining to known regional content prohibitions, restrictions, or local network conditions. For example, China s Golden Shield Project currently blocks many commonly used web tools, websites, and media assets including Google Analytics, Google Docs, Google Maps, Google Site Search, YouTube, Google Fonts, TypeKit fonts, Twitter, Facebook, and many other social media sites (this list is not comprehensive, client bears ultimate responsibility for monitoring the full extent of any local restrictions). Inclusion of scripts, feeds, embeds, etc. from locally prohibited/filtered/blocked sources will negatively impact site performance, and if client chooses to utilize them on their website Finalsite will not be responsible for Theme Plus Page 3 of 7

4 any resultant impact on site performance, or censure or other legal actions taken by local authorities. Deliverables Not Included Any services or deliverables in this section can be added after signature of this SOW by a Change Order through your Project Manager. Finalsite is not responsible for the purchasing of web font licenses. Finalsite provides web fonts from Typekit and Google Fonts if the Client needs assistance with securing a web font. If a web font is needed and is either not available in Typekit or Goggle Fonts nor a suitable alternative web font was found, the Client is responsible for purchasing web font licenses and supplying the necessary files to Finalsite. Theme Plus Page 4 of 7

5 Schedule A formal project plan will be created with specific milestones for Finalsite team members and the Client, which will be based on the contract signature date. The following provides a general high-level overview of milestones and expectations. Discovery & Project Management Content & Training Data & Integration Design Production Content & Training Cont. Launch Weeks Project Kickoff Project Plan Developed Asset Collection & Review Survey Completed Sitemap Developed Content Entry & Migration Product Training Data Requirements Review Datasheet Completion Initial Data Import Final Data Review Design Call Homepage Phase Interior Page Phase Site Enhancements Weeks Interior Page Phase Site Enhancements Pre-production Prep Site Build-out QA & Review Content Entry & Migration Product Training Warranty/Support Transition Pre-Launch Review/Site Launch Finalsite time contribution Finalsite/client time contribution Client time contribution Theme Plus Page 5 of 7

6 Creative & Deployment Services Package Offerings Theme Theme Plus District Theme Plus Package 2 Homepage Design Packaged site Custom (up to 60 hrs) 1 Custom (up to 60 hrs) 1 Custom (up to 65 hrs) 1 Update logo, colors, fonts Up to 4 content areas Up to 4 content areas Up to 4 content areas Shared to theme library After 30 Days After 30 Days No Lower Level Design Included With Theme Custom (up to 30 hrs) 1 Custom (up to 30 hrs) 1 Custom (up to 30 hrs) 1 Design/Discover Phase 1-hr Design Consultation Collaborative Collaborative Collaborative Design Revisions N/A Content Migration 15 Pages 15 Pages 15 Pages 15 Pages Best Practice Assets Proven layouts branded to match your site Pick up to 1 (up to 20 hrs) 2 Site Features Included 3 Social Media Feeds 4 Fixed Header/Navigation Fixed Backgrounds School & District Specific Colors Site Features Included 3 Social Media Feeds 4 1 Indicated hours include all design, programing and project management to complete page designs. 2 Each Best Practice Layout can be exchanged for 20 hours site enhancements. Indicated hours include all design, programing and project management. 3 Site features can be exchanged one for one in the same feature category. If you are interested in adding a feature not included in your package offering, we would be happy to discuss how a feature can be included to your design. 4 Social media feeds are handled by Finalsite s Feeds module. Feeds includes up to 3 feeds of any combination of Facebook, Twitter and Instagram at no cost. If you are interested in adding additional social media to your site, we would be happy to discuss different Feeds package offerings. 5 Non-Peak discounts are available for clients who sign up and completed site design and development between September 1 st and June 1 st of a calendar year. CONFIDENTIALITY NOTICE: This document, including any attachments, is for the sole use of the interested recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. 655 Winding Brook Drive Glastonbury, CT education@finalsite.com Theme Plus Page 6 of 7

7 Creative & Deployment Services Package Offerings Theme Package 2 Package 3 Best in Class Homepage Design Packaged Site Logo, Colors, fonts Custom (up to 65 hrs) 1 Up to 4 content areas Custom (up to 75 hrs) 1 Up to 6 content areas Custom (up to 100 hrs) 1 Unlimited content areas Lower Level Design Custom (up to 30 hrs) 1 Custom (up to 30 hrs) 1 Custom (up to 60 hrs) 1 Landing Page Design Custom (up to 20 hrs) 1 Custom (up to 36 hrs) 1 Design/Discover Phase 1-hr Design Consultation Collaborative Collaborative 3-day in-depth session Design Revisions N/A Analytics Review Strategic Consulting Site Map Consultation Content Migration 6 Pick One Option Pick One Option Pick One Option Content Migration 7 15 Pages 15 Pages 30 Pages 30 Pages Layout Optimization Pages 8 Pages 10 Pages Best Practice Assets Proven layouts branded to match your site Pick up to 1 (up to 20 hrs) 2 Pick up to 2 (up to 40 hrs) 2 Pick up to 4 (up to 80 hrs) 2 Site Features Included 3 Social Media Feeds 4 Fixed Backgrounds Fixed Main Menu Page Expanding Search Lightbox Effect Enhanced Site Features included Customized Social Media Feeds Layered Scrolling Effects Background Videos Information Graphic Stock Custom Custom Animations Side Dock Menu Sliding Panel Morphing Header Area 1 Indicated hours include all design, programing and project management to complete page designs. 2 Each Best Practice Layout can be exchanged for 20 hours site enhancements. Indicated hours include all design, programing and project management. 3 Site features can be exchanged one for one in the same feature category. If you are interested in adding a feature not included in your package offering, we would be happy to discuss how a feature can be included to your design. 4 Social media feeds are handled by Finalsite s Feeds module. Feeds includes up to 3 feeds of any combination of Facebook, Twitter and Instagram at no cost. If you are interested in adding additional social media to your site, we would be happy to discuss different Feeds package offerings. 5 Non-Peak discounts are available for clients who sign up and completed site design and development between September 1 st and June 1 st of a calendar year. 6 Client can choose between content migration or optimizing the page layout. 7 Content Migration includes text/copy, imagery and hyperlinks in the body of the page. Does not include dynamic content. Client is responsible for laying out the page and applying styles after the migration is complete. 8 Optimization includes adjusting the layout of the existing content/elements on the page. Optimization is a one time setup and Finalsite s discretion. CONFIDENTIALITY NOTICE: This document, including any attachments, is for the sole use of the interested recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. 655 Winding Brook Drive Glastonbury, CT education@finalsite.com Theme Plus Page 7 of 7