Volunteer User Groups: CMS User Guide. September 2014

Transcription

1 Volunteer User Groups: CMS User Guide September 2014

2 INTRODUCTION This user guide includes full instructions for group admin users. LOGIN The same login page and URL will be used for both group admin users and global admin users. Users will also be able to retrieve their forgotten passwords if they need too? Main site URL: To login to your site go to: (group name).diabetesukgroup.org/admin Example: bexley.diabetesukgroup.org The addresses for the new sites should be identical to that of your original Vuture sites so simply type in the address and add /admin at the end to go to a screen prompting you for your username and password. Global Admin Username: TBA Global Admin Password: TBA

3 1. GROUP ADMIN HOMEPAGE After logging in group admin users will see the screen below. From here they can edit the homepage content or edit other pages by navigating through the menu tabs. Please note - users can change their password by clicking Settings in the top-right of the global header navigation bar. They can also view the current page live by clicking View page. Group Name This can only be edited by global admin users (and cannot be changed by group admin users). Tag Line The tag line will appear on the group s page above the main navigation menu. Character limit: 120 Image Header These 2 images will appear beneath the welcome message. Dimensions: 483 x 260px

4 If a user upload an image with different dimensions - they can crop the image within the CMS. You can change the position of the two images by dragging and dropping them. /Contact Number/Address These are used on the Contact page of the site (the rest of the Contact page content can be edited in the Contact tab - see section 7 of the user guide). Please note - throughout the CMS users will need to save their changes while they are still on the current tab. If they navigate to another tab before saving, their changes will be lost. Each tab also contains a Helpful Information box to guide users adding content.

5 2. GROUP ADMIN: ABOUT PAGE In this tab the group admin can edit the content of the About page. Hero Image Dimensions: 833px wide (the user can choose any height and crop if needed using the CMS) Description This is the description for the About page. It features a WYSIWYG editor and there is no word limit.

6 Sidebar Content A title and body text can be added which will appear in the box on the right-hand side. This also uses a WYSIWYG editor and has no word limit. It will appear on the main site like this: Please note - an extra sidebar box can added by clicking the Add another sidebar widget button.

7 3. GROUP ADMIN: NEWS PAGE News articles can be created in the News tab. This content will appear on the News page and also on the News feed in the homepage. Category Select a category from the following options (this will help users filter the News content on the site): Group News Campaigning Fundraising Diabetes News Healthy Living General The News article will need to be given a title and description (which features a WYSIWYG editor and has no word limit). Hero Image Dimensions: 648 x 300 recommended Please note - previous News articles and drafts can be edited by clicking on them in the list in the right-hand bar. Group admin users have the option to save the article as a draft of publish straight away. They also have the option to create a new article while creating the current one (click the button on the right and the CMS will prompt to save the current article).

8 4. GROUP ADMIN: EVENTS PAGE Events can be created in the Events tab. This content will appear on the Events page and also on the Events feed in the homepage. Event Dates (from and to) These can be selected using a drop down calendar. Event Location Type in the location of the event (no character limit). Hero Image Dimensions: 648 x 300 recommended Please note - previous Events and drafts can be edited by clicking on them in the list in the right-hand bar. Group admin users have the option to save the Event as a draft of publish straight away. They also have the option to create a new Event while creating the current one (click the button on the right and the CMS will prompt to save the current Event).

9 5. GROUP ADMIN: ALBUMS The Albums tab will show a list of albums created. Click on Add new album to add photos.

10 6. GROUP ADMIN: GALLERY Once inside an Album you can add photos to them by clicking Add image. You can then crop and resize them.

11 7. GROUP ADMIN: CONTACT US A description and thank you message can be added using the WYSIWYG editor (no word limit). Sidebar content can also be added, which will appear in the box on the right like this: Please note - an extra sidebar box can added by clicking the Add another sidebar widegt button. /Contact Number/Address These can be edited in the homepage tab (see section 1 of the user guide).

12 8. Embedding Videos From YouTube To embed a video from YouTube to a post you have created on your website please follow these instructions. 1. Firstly, go to the text editor for the page you would like your video to appear on, see below for an example. 2. Next, select the small YouTube icon in the top right of the tool bar.

13 3. This will open the following window on your screen: 4. Now open a new tab or window and navigate to the YouTube video you would like to show on your page. See below for an example.

14 5. Now you can either click the Share option underneath the video to reveal the embed code and copy and paste this into the section of your editor below Or to make things easier simply copy the address at the top of your browser on the page displaying the YouTube video and paste it into your editor in the section below.

15 Whichever option you pick, once you have copied in the link hit Ok and the video should show up in your text editor.

16 6. Hit Publish as you would when uploading any other post and your video should now show up on the site where you published it.

17 9. FAQ & GENERAL TIPS LOGIN ISSUES If you experience any problems logging into your site or have not received your password and username after being assigned admin rights please try the below solution before contacting Diabetes UK. If you already have your login details then there s nothing you need to do, however please keep these details in case you need them in the future. If you have not been supplied your login details or are unable to log in to your group admin panel then please take the following steps: 1. Follow this link 2. Enter your address to be sent a password reset 3. Follow the instructions in the password reset 4. You will be able to log in with the new password you have set and your username which is [name of group][your first name] all as one word and all lowercase. If the group has a two part name i.e. Aylesbury Vale, the username would read as aylesbury[name] UPLOADING AND STORING PDF s When checking out your new sites and adding content of your own you may notice that some links to PDF s you had hosted on your previous sites don t work. This is because the Vuture sites they were hosted on no longer exists as they closed down their servers. Currently the Nonsense templates do not have the ability to host PDF s themselves. However, it is an issue we are aware of and are hoping to implement in the coming months to improve your experience and the functionality of the new sites. In the mean time you can still link to PDF s as you would before by inserting the link into a body of text, as long as the PDF exists somewhere on the internet. A good interim solution for this is to do a google search for PDF hosting there are a lot of sites out there that allow you to host PDF s publically or privately and often for free. We recommend spending a moment to find one that will work for you and use that to host your PDF s so that you can offer a quick and easy link to it on your group site. You may also wish to create a free Blogspot or Wordpress page to upload PDF s to,

18 you can then link to them from the group site. It is a roundabout way to convey the information, but there are lots of free blogging sites which would help to facilitate this as an option. UPLOADING IMAGES When uploading images to the new templates you will want to be careful about the file size that you use. The websites can handle images up to 4MB, however, you will want to keep this number down to avoid slow loading images on your site. Here are a couple of easy ways to make sure your images aren t too big: You can do this online at the website simply load an image from your computer then change the constraint proportions in the top left tool bar to output size. Change the width and height in pixels to the numbers specified on the group sites or a little bigger if you want and then save. Voila, your images are now a safe size to upload to the new sites Or you can open your image in paint, which should be installed by default on most computers, select resize. Specify pixels as the measurement you wish to edit and then enter the width and height to a reasonable size like above simple, your good to go. If you are getting access to your site a little later than the writing of this FAQ then some of these issues may already be fixed. So disregard this information if you don t encounter any of these problems.