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1 Welcome to the ScotMoves User Guide This user guide takes you through the webpages of the ScotMoves website, using graphics and text, to provide a step by step instruction set for you to follow. Included in the guide, is previously published communications on ScotMoves to provide an overview of the purpose of ScotMoves. The Business Rules for ScotMoves are available on the Scottish Government website. If you are viewing this document online, clicking on an item on the contents list will take you directly to that item. If you would prefer a printed version of this document, please contact the Help Desk at ScotEID and they will post out a ScotMoves User Guide. The ScotEID Help Desk is available Monday to Friday, 9am to 5pm to all those using ScotEID, including yourselves. However, we do appreciate that you may be using ScotMoves at any time of the day and hope that this guide will be of assistance. We can be contacted by on help@scoteid.com or by telephone on Please don t hesitate to contact us if you have a query or we may be of assistance. The ScotEID Team Copyright 2017 ScotEID Ltd. Page 1 of 26

2 Contents 1. When to use ScotMoves Login to ScotEID How to access ScotMoves Your ScotMoves Home Page The ScotMoves Guidance page Your ScotMoves Holding Details page Using your Cattle on Holding page Searching on the Cattle on holding page Using the edit option to amend the initial allocation Showing historic animals Viewing your Cattle Movements When No cattle movements are recorded To record your cattle movements Displayed Exemptions Contacts and Links Copyright 2017 ScotEID Ltd. Page 2 of 26

3 1. When to use ScotMoves The table below details the steps to register to record your cattle movements on ScotMoves: 1 Register with ScotMoves (if you have not done so already) 2 Add a new additional holding(s) to your account on ScotMoves Request an application form from ScotEID or download from Return by , fax or post to ScotEID. Online at by , fax, phone or post to ScotEID. 3 Record your cattle movements Online at by , fax or phone to ScotEID. Recommendation ScotEID recommend, where possible, that cattle bought into the business are always first taken to the main holding to allow for health, tag and passport checks. This provides more time to record the subsequent move to the rented grass. Copyright 2017 ScotEID Ltd. Page 3 of 26

4 The table below lists the types of cattle movements between farm businesses, via the markets, and between holdings within a farm business: Cattle Movement On BCMS On ScotMoves Cattle bought at market to main holding By market Do nothing Cattle bought privately to main holding By you Do nothing Cattle sold at market from main holding By market Do nothing Cattle sold privately from main holding By you Do nothing Cattle bought at market go directly to additional holding By market By you (Notify ScotEID) * Cattle bought privately go directly to additional holding By you By you (Notify ScotEID) * Cattle sold at market directly from additional holding By market Do nothing ** Cattle sold privately directly from additional holding By you Do nothing ** Cattle move from main holding to additional holding Do nothing By you *** Cattle move from additional holding to main holding Do nothing By you *** Cattle move from additional holding to additional holding Do nothing By you *** Copyright 2017 ScotEID Ltd. Page 4 of 26

5 * A mart purchase - you may , fax or phone, your mart advice note containing the cattle IDs to ScotEID. You should write on the note, the movement date, your main holding number and the holding number of the additional holding. A private purchase , fax or phone the list of cattle with the movement date, your main holding number and the holding number of the additional holding. ScotEID will record the movements to the additional holding for you using your notification when the data becomes available from CTS. However, please always check your ScotMoves register to ensure it is correct. Important Note: Following a direct move to an additional holding from a market, you must notify the ScotEID office within the 48hrs of the move, because the data via CTS will not be available. ** For cattle sold at a mart or privately and notified to CTS as normal, ScotMoves will automatically show the move of these cattle from your grass let. *** Please note you have 48 hours from midnight on the day of the move to record your cattle movements on ScotMoves. For example: cattle moved during Tuesday, must be recorded by end of Thursday. Please record your moves directly online at or if you are unable to do this, please , fax or phone a list of the animal IDs, the movement date, where from, and where to, to ScotEID. You can record moves up to 2 weeks in advance. Copyright 2017 ScotEID Ltd. Page 5 of 26

2. Login to ScotEID You must be logged in to ScotEID and have registered with ScotMoves to use ScotMoves. ScotMoves is on www.

6 2. Login to ScotEID You must be logged in to ScotEID and have registered with ScotMoves to use ScotMoves. ScotMoves is on When you type in in your browser, the page below will appear. Copyright 2017 ScotEID Ltd. Page 6 of 26

Login to ScotEID You must login to ScotEID if you have not already done so.

8 3. How to access ScotMoves When you have signed in to ScotEID, you will see your ScotEID home page. Shown here is the left-hand side menu with your ScotMoves circled in red. Copyright 2017 ScotEID Ltd. Page 8 of 26

9 4. Your ScotMoves Home Page This is your home page. Total cattle as recorded on CTS. (Please note cattle cannot be added or deleted from ScotMoves, only moved.) Main holding and additional holdings, with total number of animals present on the holding (at the red arrow). Your default holding is shown in the box, where all cattle brought into the business will be allocated. You can change your default holding using the drop-down arrow. You can use your home page to navigate around your ScotMoves account. Clicking on the CPH (holding number) will take you to the cattle list for that holding. Copyright 2017 ScotEID Ltd. Page 9 of 26

5. The ScotMoves Guidance page Click on Guidance in the menu.

6. Your ScotMoves Holding Details page Click on Holding Details to view all your

Add or change an alias for each holding.

11 6. Your ScotMoves Holding Details page Click on Holding Details to view all your additional holdings and their start and end dates. Add or change an alias for each holding. Click on Add an additional holding to add a new additional holding to your ScotMoves account. Enter CPH of the new holding you want to add and the optional information, if you choose and click the submit button. The new additional holding will then appear on your holding details page. Copyright 2017 ScotEID Ltd. Page 11 of 26

13 You can use the drop-down at 1, to select the holding you wish to view. At 2, you can click here to show the address of the holding. At 3, you can go to view your cattle movements and then record moves. At 4, you can click on the column headings to order by the data in that column. The BVD column indicates when an animal has had an antigen test for the BVD virus which had a negative result. In the red circle are buttons providing options to edit, search, rebuild and download from the cattle on holding table. These are described in more detail on the next page. On the bottom right is the number of rows the table is showing on this page and the total number of cattle on the selected holding. In the middle are the paging options. You can alter the number of cattle showing per page using the drop-down, forward and back through the pages using the arrows and enter a page number directly. Copyright 2017 ScotEID Ltd. Page 13 of 26

At 3, you can enter the value, you wish to search for: in this example, an animal ID. Clicking FIND will bring up the results of the search.

14 8. Searching on the Cattle on holding page Clicking on the magnifying glass in the bottom left hand corner opens the Search window. At 1, you can select the column you wish to use in the search by clicking on the drop-down arrow and selecting. At 2, you can select the search condition. At 3, you can enter the value, you wish to search for: in this example, an animal ID. Clicking FIND will bring up the results of the search. By entering the last digits and clicking the FIND button, the retrieved row appears. You must then close the search window to view the row using the top right x button. If your search selection does not retrieve any rows a blank table will be behind the search box. To get back to the full listing, click on the double curved arrows button in the bottom left-hand corner of the table. Copyright 2017 ScotEID Ltd. Page 14 of 26

9. Using the edit option to amend the initial allocation Select the animal you wish to amend the initial allocation for, by ticking the box. The ticked row will be highlighted in yellow.

15 9. Using the edit option to amend the initial allocation Select the animal you wish to amend the initial allocation for, by ticking the box. The ticked row will be highlighted in yellow. Click the edit button on the bottom left of the table. Shown here in the red circle. The pop up box will appear, use the drop-down to change the CPH. Click Submit. You can download the cattle listing in the table into an excel spreadsheet by clicking the paper symbol circled. Please be aware that this will only download the entries on this page. To download the full cattle listing for this holding, ensure the page size (see previous page) is greater than the number of cattle on this CPH. Copyright 2017 ScotEID Ltd. Page 15 of 26

16 10. Showing historic animals By ticking the box to Show historic animals, animals that were previously on this holding will appear in grey. You can see more information on any animal by clicking the i button next to the animal ID. Please see the next page for an example. Copyright 2017 ScotEID Ltd. Page 16 of 26

By clicking on the i as shown in the red circle, the following information box appears showing the information as recorded on CTS for that animal.

17 By clicking on the i as shown in the red circle, the following information box appears showing the information as recorded on CTS for that animal. By using the tabs, you can also see ScotMoves and CTS movements information for that animal. Click the close button or the top right cross to close the box and go back to the table. Copyright 2017 ScotEID Ltd. Page 17 of 26

11. Viewing your Cattle Movements This is the top of a ScotMoves homepage showing for this keeper the number of movements recorded on ScotMoves in the last

18 11. Viewing your Cattle Movements This is the top of a ScotMoves homepage showing for this keeper the number of movements recorded on ScotMoves in the last ten days and in the year. If you have not recorded any movements yet, the top of your homepage will look like this: Copyright 2017 ScotEID Ltd. Page 18 of 26

20 On the previous page: At 1, Click here to record your movements. At 2, use this box to select all movements. At 3, Use this button to edit the movement, select the movement by clicking the box, the click the edit button. A box will appear allowing you to edit. At44, Use this button to delete a movement by clicking the box, the click the delete button. A box will appear asking to confirm. Copyright 2017 ScotEID Ltd. Page 20 of 26

21 12. When No cattle movements are recorded If you have not yet recorded any movements this is indicated on your home page. If you have no movements recorded, your view movements page will be blank, as opposite. Copyright 2017 ScotEID Ltd. Page 21 of 26

13. To record your cattle movements 1 shows the

24 On the previous page: At 1, enter the date of the movement. Please be aware that the movement must be recorded on ScotMoves within 48 hours. At 2, select he departure holding using the drop-down. This will then display the animals present on that holding. At 3, select the holding you are moving or have moved the animals to. At 4, enter your reference for this group of cattle move. At 5, You can select the animals to move, by ticking all (top left box) or ticking individually, by searching, filtering or by scanning the barcode on the passport. You can also order the list of animals in the table by clicking on any column. So if, for example, when you moved them onto the holding, you used a user reference of Spring Heifers, clicking on the colomn heading user ref will group these animals together. We recommend using the user reference to group your cattle moves. As you select cattle to move, they will appear in the cattle selected section. When you have selected your cattle to move, click submit. The number moved will be confirmed. You can then view the movements on the view movements page. You can also go to the cattle on holding page, select the holding you have moved the cattle to from the dropdown, and your cattle should now be showing on this holding. Copyright 2017 ScotEID Ltd. Page 24 of 26

25 14. Displayed Exemptions This is an extract from a keeper home page. At 4, the details of any exemptions that have been granted are listed. In this example, one exemption is shown between the main holding, 66/004/0011 and one of the additional holdings, 66/007/0037. This means that the keeper does not have to record movements between these two holdings on ScotMoves. To apply for an exemption, please contact ScotEID. For rules that apply to the use of exemptions, please see the ScotMoves Business Rules on the Guidance page. Copyright 2017 ScotEID Ltd. Page 25 of 26

Beef Efficiency Scheme Online Application User Guide. Dear Beef Efficiency Scheme Member,

Beef Efficiency Scheme Online Application User Guide. Dear Beef Efficiency Scheme Member, Dear Member, Welcome to the. This user guide takes you through your online application for the (BES), using graphics and text, to provide a step by step instruction set for you to follow, if required,