GDN Gladson Delivery Network

Transcription

1 GDN Gladson Delivery Network GENERAL DESIGN The Web site is set up like a shopping cart. First, you will add items to your cart. Second, you will submit your cart for processing. And lastly, once your cart is processed you will download the order directly from our Web site and onto your computer. Downloading a Full Master Select My Account Select Licensed Item Groups Put a Check in the box next to the categories you would like to download. (**We recommend only downloading about 4 categories at a time to prevent size restrictions and complications.) Click Select Action and choose Add Selected to Cart

2 **Scroll down to View Cart- downloading instructions** To Get an Update of a Category The first time you will need to add the categories to My Item Groups Select My Account Select Licensed Item Groups

3 Put a Check in the box next to all the categories you would like updates for. Click Select Action Select Add Selected To My Item Groups You will know you ve added categories successfully by the little buddy icon that appears next to the category name.

4 Once you have categories in My Item Groups Click the My Account tab Select My Item Groups Put a check in the box next to all the categories you would like updates for. Click the arrow in the drop down next to Last Delivery Date and pick a date you would like to get an update from (it will search from the date you enter until today s date). Click Select Action Click Update Last Delivery Date Your dates should now be populated in the boxes next to the categories. Put a check box next to the categories again Click Select Action again Click Add Selected Update to Cart

5 SUBMIT YOUR CART FOR DOWNLOADING - Click on the View Cart tab:

6 1. Type in a name in the Order Description: box (any name that you find useful) 2. Select the options you would like from the Delivery Profile dropdown menu Grouped - downloads your images with Category Folders Segment - downloads your images with Segment Folders (Food, GM, or HBC) Ungrouped - downloads with NO folders, so your images will be mixed together regardless of what Category they are in. The other drop down boxes can remain at their defaulted options. If you want images you will need to select at least one option under Image Views and Image Specification *Please note that if you want your download to contain the 5-digit Manufacturer folders, choose an image specification that states it is LEGACY. If you would like data, please select one option under Attribute Specification Click Submit Next, click the View Orders link Click Refresh periodically until your order disappears from the Open Orders tab and re-appears on the Finished Orders tab. If it is a large order it may take some time. You may want to check the box to be notified by (located above the Image Views section on your View Cart page), so that you do not need to sit and monitor your download progress. *IMPORTANT NOTE Regarding Your Data Files!* To ensure your database pulls down in only one file (if you also wish to have category folders for your images), you will need to do two separate downloads. Choosing Grouped ensures that your category folders pull down and by default this setting creates one data file for every category in your download. On the same note, choosing Ungrouped gives you one data file, but tells your images to pull down with no category folders. As a work-around to this, you can first down only your images (Grouped) and then do a second download for only your data (Ungrouped). Instructions on how to do this are below. Alt. SUBMIT YOUR CART FOR PROCESSING - TO ENSURE YOUR DATA PULLS DOWN IN ONLY ONE FILE: Locate, select, and add items to you cart as previously explained. Instead of choosing both Image and Data Specs, we are going to do one download for our images and one download for our data. Please keep in mind that you may do this at any time; you always have the choice to download images and data together, or just one or the other. (Example: By not checking off settings for Image Specifications, you are telling the Web site you only want to download Data.)

7 IMAGES (1 st half of order) (Refer to image below) Be sure to choose Grouped if you want category folders. Choose your Image Views. Choose your Image Specifications. (Legacy options will pull down 5- digit manufacturer folders). Do NOT check any boxes under Attribute Specification. Click on the Submit Button and download your order once complete. DATA (2 nd half of order) (Refer to image below) Be sure to choose Ungrouped to ensure that your data is provided to you in only ONE file. Choose your Attribute Specification depending on what POG Software you are using Do NOT check any boxes under Image Views or Image Specification. Click on the Submit button and download your order once complete.

8 EXTRACT THE IMAGES/DATA using WinZip- Click the My Account tab. Select Orders, then Finished Orders. Click on the (disc icon) next to the Order Description. Select Open (you do not need to save your Zip File onto your computer) to view your images and data files in WinZip. Click Extract. Please make sure the Overwrite existing files and Use folder names are checked. That will update any existing images, or add any new images. It will not delete anything on your computer (see below). By default it creates a new Gladson folder every time you download, so you will want to Extract to the folder one level above your existing Gladson folder (the folder you

9 created on the old delivery system. If this does not apply to you, then please disregard). (i.e. If your images are in a C:\Gladson folder, you would want to extractt to C:\, since it will add a Gladson folder.) Click on the Extract button. Close the zip file window. Your images and data will be in the Gladson folder of where you extracted to. Note: You will need to re-mashould only have to do this one timee as long as you always extract to your your POG Software to your Gladson folder if it is not already. You Gladson folder. You WILL, however have to re-import your data file every time as the library does not update on it s own for data. EXTRACT THE IMAGES/DATA using Windows built in unzip program- Click on the My Account tab. Select Orders, then Finished Orders. Click on the next to the Order Description. Select Open to view your images and data files. Select Extract all Files in the upper left corner under Folder Tasks. This will begin the Extraction Wizard.

10 Click Next. Click on the Browse button and browse to where you would like your files to be extracted to. By default it creates a new Gladson folder, so you will want to Extract to the folder one level above your existing Gladson folder (the folder you created on the old delivery system). If this does not apply to you, then please disregard. (I.e. if your images are in a C:\Gladson folder, you would want to extract to C:\, since it will add a Gladson folder).

11 Click on Ok and then click on Next. Click Finish and close the zip file window. Your images and data will be in the Gladson folder of where you extracted to.

12 Note: You will need to re-map your POG Software to your Gladson folder if it is not already. You should only have to do this one time as long as you always extract to your Gladson folder. You WILL, however have to re-import your data file every time as the library does not update on it s own for data. SUBMIT YOUR CART FOR PROCESSING VIA FTP for larger downloads- If your order happens to be too large for the zip file processing (larger than 2GB), a new window will open with login instructions, directing you to download your order from our FTP. Grab the user id in red (P#####) and click the link to download. You will be prompted to type in your user name and password at this point. Password is the same as the one you use to login. If you have trouble, please reference FTP help below. Accessing FTP using windows Explorer 1. Click Cancel TWICE on the log on screen to close out of the login, you should see the screen below.

13 2. Click on the VIEW button and select Open FTP Site in Windows Explorer.

14 4. Enter your ftp Username and Password in the box provided then click Log On. Please note for secuirty purpose we advise against selecting Save Password as this information can be easily extracted off any computer.