Fresh Voice V5 Simple Manual

Transcription

1 Fresh Voice V5 Simple Manual ANET CO., TLD 1 Copyright 2008 E003

2 1. FRESH VOICE V5 INSTALLATION STEPS Preparation before downloading Fresh Voice V Fresh Voice V5 Download Center START USER CLIENT USER CLIENT INITIAL SETTINGS Create accounts COMMUNICATING BY FRESH VOICE V Start a quick conference Call users not in the conference to join in (additional convocation) FRESH VOICE V5 CONFERENCE FEATURES Chat Web Browser Document Sharing How to share a document How to use Document Sharing Tool Desktop Sharing How to use Desktop sharing Control the desktop shared File Transfer Make video showed in full screen Copyright 2008 E003

3 1. Fresh Voice V5 Installation Steps Have you installed the user client of the series of Fresh Voice Yes Uninstall the user client of Fresh Voice No Install camera driver Is the version of Direct X 9.0b or more? No Yes Install the least version of Direct X Install the user client of Fresh Voice V5 Install completed 3 Copyright 2008 E003

4 1.1. Preparation before downloading Fresh Voice V5 If the user client of the series of Fresh Voice installed before is still in your system, please uninstall it. Notice Please install Fresh Voice V5 by a user having authority in the admistrator. Please be sure to install camera driver before installing Fresh Voice V5. If you use the series of Fresh Voice V4, please uninstall the FV messenger too Fresh Voice V5 Download Center I.P. address/fv5.cgi/download_en.php As to sever I.P. address, check it by the sever setting guide please. Following 1. Fresh Voice Installation Steps and downloading the software needed. Because the user client system has two versions that one for VISTA and another for XP.2000, please make sure before downloading. 2. Start user client User client is a software for users to use Fresh Voice. Double click the FreshVoice5 icon on the desktop to get start. When user client starts, the Fresh Voice login screen appears. 4 Copyright 2008 E003

5 3. User client initial settings When user client installed, initial set starts The way to create accounts is as following.. If you want to use a user account and password set by administrator, please refer to the Fresh Voice manual Create accounts (1) Click the REGISTER button. (2) The make a new account screen appears. (3) Complete the necessary information. Fresh Voice Fresh Voice sever address Please enter sever address informed by administrator(*) server Domain name Please enter domain name informed by administrator (*) information Domain password Please enter domain password informed by administrator (*) New user account Please enter user account informed by administrator. If you not informed, please enter optional user account. (up to 10 characters) You cannot register user account that have been registered. You have Account to register a new account. information New password Please enter user account s password informed by administrator. (up to 10 characters) If you not informed, please enter optional user account. Re-type password For reconfirming password, please enter password again. It will be displayed in user information of address book. Mail address Please enter mail address informed by administrator. User information If you not informed, please enter your own mail address. Nickname is the name that is displayed in address book.. Nickname Please enter name (nickname) informed by administrator. If you not informed, please enter optional name (nickname). (*):Please be sure to enter the information informed by administrator. 5 Copyright 2008 E003

6 4. Communicating by Fresh Voice V5 Fresh Voice has 4 ways to hold a conference as the following. Kind Mode Circumstance Quick Conference Mixing Mode Call members from address book to start a conference immediately. Create a group or groups in advance. When hold a conference, select a group and Group Mixing Mode then users in the group will be called together. Schedule the start time is not Conference necessary. In a scheduled conference, voice of a user holding the right of speaking can be heard Scheduled Control Mode only. Conference Mixing Mode In a scheduled conference, voice of all users can be heard. About group conference and scheduled conference, please refer to the Fresh Voice manual Start a quick conference Quick conference is a conference mode that you don t have to schedule a conference or create a group, and can start a conference by calling members from address book..when you want to start a conference immediately, you can use this mode. The chairman of a quick conference is the user creating the conference. (1) Click the Address Book button. The Address Book screen appears. (2) Select a user or users in the list, and check the user or users checkbox. (3) Click the Checked Call button to start a conference Call users not in the conference to join in (additional convocation) During a scheduled conference, a group conference and a quick conference, you can add users to join in. This function can be used by the chairman only. (1) Click the Address Book button. The Address book screen appears. (2) Select a user you want to add. Click the user s ONLINE button and then the menu tab appears. (3) Select Call, and then the user will be added. 6 Copyright 2008 E003

7 5. Fresh Voice V5 conference features Fresh Voice V5 s features are as following. Chat Web Browser Document Sharing Desktop Sharing File Transfer Show Video Communicating by text-based. Reference homepage in data sharing area. Share Excel, Word, PowerPoint, PDF, Jpeg. files and whiteboard. Show pointer and draw on a shared document is available. (More detailed information, see 5.3 Document Sharing.) Share your own desktop to the participants. Reference and remote control are available. (More detailed information, see 5.4 Desktop Sharing.) Send a file to the participants. (More detailed information, see 5.5 File Transfer.) When more than 3 users in a conference, users video will be showed. A selected user s video can be displayed in full screen. (More detailed information, see 5.6 Make video showed in full screen.) 5.1. Chat Enter the text by keyboard to communicate with the participants in a conference session. It is a convenient way to check spelling, number, and Chinese character. When audio conference troubled, the chat feature is useful. Enter text in the area: Enter text by keyboard and click SEND button located on the right or press Enter to send the text., 5.2. Web Browser You can display website to participants by the feature. Click Web Browser button and then the screen will switch to web browser. In the beginning, the home page set as the first page in IE will be displayed. (1) Enter desired URL in URL space and press Enter or click the GO button. (You can click the My Favorite button and then select a web site you saved in the IE My Favorite list.) (2) The web browser will be displayed in the shared browser area on your PC. Make sure and click the SEND button. On the participants side, the web browser will be displayed automatically. (3) If you click the Image sharing button, the web browser displayed will be transformed to jpeg format and switched to document sharing mode automatically. 7 Copyright 2008 E003

8 5.3. Document Sharing How to share a document (1) Click the Select button on the document sharing screen.. (2) When the dialog box appears, click a desired file. (3) Click the OPEN button and then the document sharing starts. The selected file is automatically converted to image file to transfer by Fresh Voice Printer. A document with many pages may spend time in converting and transferring How to use Document Sharing Tool You can close the Document Sharing Tool by clicking the X button. If you want it to be showed again, right click on document sharing area and then check the visible tool panel tab. 1Annotation Toolbar Tool Color Palette Line Width Figure Eraser Text Font size Feature Select line and text s color Select line width. Select figure. Erase the paintings. Enter text in a place you want. Set text size 2 Page Operations 8 Copyright 2008 E003

9 Button of moving page Buttons prev. page assigned page next page first page last page Feature Go to previous page. Enter page number under the assigned page button and click the assigned page button. Then the page you assigned will be displayed. Go to next page. Go to the first page. Go to the last page. Mode of showing page Mode Feature When change pages in the synchronous mode, all users in this mode will switch to the same page together. Synchronization The annotation feature works. When change pages in the unsynchronous mode, your desired page will be showed on your PC. Unsynchronization The annotation feature does not work. It is a feature that the chairman s pc can use only during a conference. Force all participants to switch to the Follow me unsynchronous mode and show the same page with the chairman s together. The setting of full screen is switch to the unsynchronous mode too. 3Advanced functions Buttons/Function Pointer Blank page Enlarge/Reduce Turn Move Full screen mode Scroll synchronization Feature The movement of your mouse will be showed by an arrow pointer with your name. An arrow pointer s color can be selected by clicking the arrow buttons. If click the X button, the pointer will disappear. On your screen is a cross cursor and on the participants screen are arrow pointers. The white board will be displayed. The button of + (plus) is for enlarging and the button of - (minus) is for reducing. Click the turn button every time, turn 90 in the clockwise direction. A shared document can be dragged and moved by a mouse. When check the full screen mode box, the screen will switch to the full screen mode. If you want to close it, right click on the screen and select close. When move screen by scroll bar, the participants screen will move as the same time. (As a document s size is lager than the display area, the scroll will be showed.) 5.4. Desktop Sharing You can share your entire desktop in real-time. And the participants can control the shared desktop remotely. 9 Copyright 2008 E003

10 How to use Desktop sharing (1) Click the Desktop sharing button to start Desktop Sharing feature. (2) Click the Start button Control the desktop shared Menu Reference Mode Pointer Remote Control Features It is a mode for referencing a desktop. When you don t want to control the desktop remotely and just reference, you can also select the function. On the screen of the user who is sharing his desktop, the user s mouse pointer will be showed. It is a mode for controlling a shared desktop remotely. Because the right of control is not exclusive, if the plural computers control the desktop remotely in the same time, it will have a scramble to control mouse and keyboard. (1) Click the Pointer Select located in the Desktop Sharing menu bar (2) Select a function you want to use. 10 Copyright 2008 E003

11 5.5. File Transfer You can send a file to all users joining the conference. Type and capacity of a file is not limited. Buttons/Area Select Send Renew Save File showing area Feature Select a file you want to send. Send the file you selected. Renew the list of files you received. Save the file you received. Enter a file s name and click the save button, than the file can be save in any folder. Show the list of files you received Make video showed in full screen Click the maximize button and then the video will be showed in full screen. If you want to make the video size back, please double click the video, or right click and select back. Click the maximize button <END> 11 Copyright 2008 E003