Graphing like a boss part 2

Transcription

1 Graphing like a boss part 2 With Shany Biran MBA, M.Ads, BCBA Supervisor, Toronto Autism Services

2 Who are you?

3 Who are you?

4 Outline 1. Starting from scratch (for the last time)

5 Outline 1. Phase Labels with text boxes (a.k.a. Falling in love with CTRL+SHIFT+Drag )

6 Outline 2. Phase Labels with Secondary X axis (a.k.a. Falling in love ALT+ENTER )

7 Outline 3. Setting up phase lines (with NO gaps)

8 Outline 4. Using formulas - Toileting Case Study

9 Outline 5. Cool Tips Adding Absent days and unique Markers to a series Conditional Formatting to alert Mastery or Revision Copying graph into a Word document (PNG) using CTRL+ALT+V

10 Outline 5. Cool Tips Adding Absent days and unique Markers to a series Conditional Formatting to alert Mastery or Revision Copying graph into a Word document (PNG) using CTRL+ALT+V

11 1-Oct 2-Oct 3-Oct 4-Oct 5-Oct 6-Oct 7-Oct 8-Oct 9-Oct 10-Oct 11-Oct 12-Oct 13-Oct 14-Oct 15-Oct 16-Oct 17-Oct 18-Oct 19-Oct 20-Oct 21-Oct 22-Oct 23-Oct 24-Oct 25-Oct 26-Oct 27-Oct 28-Oct 29-Oct 30-Oct 31-Oct 1-Nov 2-Nov 3-Nov Other Methods Baseline Baseline BL BL BL BL Baseline Days FCR

12 Other Methods Baseline BL BL BL BL Baseline Baseline 25 Days FCR Oct 3-Oct 5-Oct 7-Oct 9-Oct 11-Oct13-Oct15-Oct17-Oct19-Oct21-Oct23-Oct25-Oct27-Oct29-Oct31-Oct 2-Nov

13 Other Methods

14 Phase Label Method 1. The text box (Ctrl+Shift+Click and drag) (Graph 1) Strong point Fast, Easy to center Weak Point Will not grow with chart Your New best friends: Ctrl Y Redo what you just did Alt Enter Skip a line in a cell Ctrl+Shift+Click and Drag Copy an image or text box in same line Shift+Click and Drag Move an image or text box in same line

15 Starting From Scratch. 1. Enter the following Titles in row 1 Session Date Bx 1 Bx 2 Bx 3 Bx 4 Absent Phase Label Y Phase Label X Phase line Solid Y Phase line Dashed Y Phase line X

16 2. Select Row 1 (click the number 1) and go to format tab auto-fit row height 3. Right click on row 1 (the number 1) and select Format Cells Alignment Wrap Text 4. Fill in sessions by typing 1,2,3. Select all 3 rows and drag down black box to row 51 (Session 50) 5. Select date column (click on B) and right click Format Cells Custom mmm dd

17 6. Enter Aug 01. Select cell and drag down black box to row 51. *Tip! Try double clicking black box. It will auto fill up to row 51 to match the sessions data limit. *Better tip! Drag down to Row 51 and you will see a little tool tip come up. Click on Fill Weekdays and it will skip weekends!

18 7. Fill Columns Bx1 = 20, Bx2 = 40, Bx3 = 60 Bx 4 = 80 down to row Under Phase line X Enter 1.5 in row 2 and 2.5 in row 3 9. Select both cells and double click little black box to extend to row Select Phase line X column and fill with Grey 11.Enter a place holder 90 under Phase line solid Y, Phase line dashed Y and Phase label X BUT in different rows

19 12. Enter a few labels under Phase label X (E.g. Baseline, DRO, DRA) 13. Freeze Top rows and Leftmost columns : Select cell C2 (your anchor) Go to View Freeze Panes button Freeze Panes 14. INSERT Graph Select cell B1 and drag mouse to K19 (first 18 sessions) Click on Insert tab Line with markers A LOT of stuff will come up. Don t Panic.

20 15. Move Graph to new sheet: Right click on white space of graph Choose Move chart New Sheet Name the sheet 4 Data Graph 16. Select Horizontal Gridlines and DELETE 17. CHANGING X-AXIS Labels A Select X-axis and RIGHT CLICK Format axis B Axis Type TEXT C Alignment Custom Angle - 45 degrees D Close E Format Axis as desired (Times New Roman

21 18. FORMAT Lines for Bx 1 Bx 4 Right click to go into format data series menu. Change markers to square, circle, triangle and open circle *TIP! Change one feature at a time, then click next series and use CTRL Y **Even better TIP! Once the format dialogue box is open use the legend to select the next series, then hit CTRL Y. (Instead of clicking on the data points which are sometimes close together ) Marker fill black for ALL Series, Marker line Black Line colour black Line style 1.25pt 19. Select and DELETE the series Phase Line X

22 20. RESIZE GRAPH Select Graph and move top (100) down to 85 Move bottom (0) up to 10 Move left Axis one tic mark to the right Move right edge all the way right (Unless you plan on having 2 Y-axis, but this can be changed later) Select legend Go to Layout Tab Legend Show at Bottom

23 21. Adding Phase labels that stay put! a) Select the Phase label X data point Right click Format data series b) Select Plot Series on Secondary Axis c) Select Layout Tab Axis Secondary Horizontal Show Left To Right Axis d) Upper X Axis Shows up! e) Right click on graph Select data Scroll to Phase Label X series

24 f) In the X axis (categories) section choose Edit g) Select the Phase label X column from row 2 to row 19 (=Sheet1!$I$2:$I$19) h) Press OK. Graph will now show your Phase Labels at the top! i) DELETE the Lines on Secondary X axis. Select axis Right click Format Axis j) Line color No line Close k) Select Secondary X axis and format (e.g. Left Justify, Times New Roman, 12 pt)

25 22. PHASE CHANGE LINES THAT STAY PUT! (Finally) a) Select the marker or legend for Phase Line Solid Y and RIGHT CLICK b) Choose Change series chart type and choose SCATTER WITH STRAIGHT LINES AND MARKERS. c) Do the same for Phase Line Dashed Y (You may need to select in the legend as chart will temporarily collapse) d) Right click on graph Select data Scroll to Phase Line Solid Y e) Click Edit under Legend Entries (series). Notice the X- axis (categories) section is greyed out because this series is now a scatter plot.

26 f) Under X-axis values select the Phase Line X column from row 2 to row 19 (=Sheet1!$H$2:$H$19) g) Do the same for the series Phase Line Dashed Y h) **Trouble shooting TIP! Always first go back in to Select data and verify that the ranges are the same for all data, Both Y and X values (In this case row 2 to 19) i) Select Layout Error bars Phase Line Solid Y j) Direction = Minus, End Style = No Cap, Percentage = 100 k) Close l) DELETE Horizontal Error Bars if necessary

27 23. Dashed PHASE CHANGE LINES THAT STAY PUT! (Finally) Select Layout Error bars Phase Line Dashed Y Direction = Minus, End Style = No Cap, Percentage = 100 Under Line Style Dash Type Select simple dash Close DELETE Horizontal Error Bars if necessary

28 Clean Up Time! 1. DELETE the secondary Y Axis 2. In the LEGEND, Select and DELETE Absent, Phase Label X, Phase Line Solid Y and Phase Line Dashed Y from the LEGEND 3. Set Y axis to 100 (Right click, Format Axis, Maximum Fixed = 100) 4. In the Data sheet Delete the 90 from Phase Label X column, Change the 90 s under Phase Line Solid and Dashed to 105 (no need to delete marker)

29 Clean Up Time! 5. Increase Legend to 12 pt font 6. Add X-Axis, Y-axis label and Chart Title (Layout Tab, Primary x-axis, primary Y axis) 7. Set Axis titles to 12 pt. Chart title to 14 pt.

30 Something is Absent! 1. Delete Bx 1-4 data in Row 7 and add 10 to Absence

31 Client Absent Something is Absent! 2. Go to the Graph and insert a vertical Text Box 3. Type Client Absent/No Sesson. Set to Times New Roman, Pull handes close to text 5. Centre vertically and horizontally in box (Home Tab)

32 Client Absent Something is Absent! 6. Select the border of the text box and copy (Ctrl + C) 7. Select the marker for Absent once 8. Paste (Ctrl + V) 9. Delete the original Text box

33 Let s Try this with a Batman image (Or any image you find off the net).

34 Save File as 4 Behaviour Graph Template

35 Let s Practice #1!

36 Let s Practice #1! 1. Save file again as JJ s acquisition Targets 2. Title Graph JJ s Acqusisiton Targets 3. JJ only has 2 targets. Label Bx 1 = greetings Bx 2 = dressing 4. Delete the series Bx 3 and Bx 4 5. Label Baseline 6. After 5 sessions add solid phase line (Type 105 into 5 th row of Phase line Solid)

37 Let s Practice #1! 7. Label Video Modelling in Column Phase Label X (One row below phase line) 8. After 5 sessions add dashed phase line (Type 105 into 10 th row of Phase line dashed 9. Label Group in Column Phase Label X (One row below phase line) 10. After 5 sessions add a Solid Line (type 105 into 15 th session)

38 Let s Practice #1! 11. Label Generalization and Maintenance in Column Phase Label X (One row below phase line) 12. JJ was absent on August 10 th (No data) 13. Don t forget to delete the lines crossing Phase change lines (***HINT: Do one point, then use CTRL+Y To repeat)

39 Question? What do you Notice about the Labels? Why is the right edge of graph not touching the right limit of page? Let s Use Alt + Enter!

40 Let s Practice #2! Toileting (Formulas, expanding graph width)

41 Toileting Case Date Accidents Prompted Independent Monday l l l l l l l l l l Tuesday l l l l l l l Wednesday l l l l l l l l l Thursday l l l l l l l Friday l l l l Average Inter-response time = 60 minutes

42 Let s Practice #2! Toileting (Formulas, expanding graph width) 1. Open the file 4 data graph Template again 2. Save as Toileting Program 3. Delete Series Bx1, Bx2 and Bx3 from the graph 4. Rename Graph Tab to Toileting 5. In Data Sheet label Bx 1 = Accidents, Bx 2 = Prompted, Bx 3 = Independent, Bx 4 = % Correct

43 Let s Practice #2! Toileting (Formulas, expanding graph width) 6. Phases are: Baseline x 5 sessions (Solid phase change) Prompt 30 mins x 10 sessions (Dashed phase change) Prompt 60 mins x 10 sessios (Dashed phase change) Independent x 10 sessions (Dashed Phase change) 7. Mastery Criteria is 80% correct over 2 sessions (Revision is 50% over 3 sessions). 8. There will be no revisions.

44 Let s Practice #2! Toileting (Formulas, expanding graph width) 8. DELETE All Bx Data 9. We only have 18 sessions currently in template graph, we need Highlight the row of the 18 th session (Aug 24 th ) 11. Right click and INSERT rows. (Use CTRL Y to repeat until 18 th session goes down to row 36. You may have to zoom out) 12. Check graph to see that it is indeed widened

45 Let s Practice #2! Toileting (Formulas, expanding graph width) 13. Select rows for session Drag down to cover Session Check graph to see that it goes to Sept 10 th 16. Add phase lines as described above 17. Add phase labels as described above (At least 1 row below phase line 105) 18. Client will be absent Aug 15, Aug 27, Sept 3 rd

46 Let s Practice #2! Toileting (Formulas, expanding graph width) 19. ENTERING DATA a. We already have data up to Aug 23 rd. The rest is unknown except for absenses. b. Enter #N/A in the first row under accidents. c. Drag to Independent. d. Select the three cells C2 to E2 and double click the little black box e. It should fill the columns with #N/A down to the bottom session

47 Let s Practice #2! Toileting (Formulas, expanding graph width)

48 Let s Practice #2! Toileting (Formulas, expanding graph width) 20. In the % Correct Column it will be calculated as : (Independent + Prompted)/(Accidents + Independent + Prompted) 21. In Cell F2 write the equation =sum(d2:e2)/sum(c2:e2)*100 and hit enter 22. Select F2 and double click the little black box. It will expand the equation down the % Correct column

49 Let s Practice #2! Toileting (Formulas, expanding graph width) 23. Now populate Accidents, Prompted and Independent for each day. a) Make baseline low below 50% (e.g for each day) b) Make sure % Correct is above 80% for two days prior to a dashed phase change c) Make sure to skip absent days d) Stop at Aug DELETE the lines crossing phase change lines 25. Just for fun, this client finds Batman Reinforcing. Let s change her data labels to Batman logos!

50 Let s Practice #2! Toileting (Formulas, expanding graph width) 26. Conditional Formatting (Green 80 or greater, Red 50 or lower) a) Select entire column F (% Correct) b) Under Home tab select Conditional Formatting Button c) Select New Rule Format Only Cells that Contain d) Cell Value Greater than or equal to 80 Click Format Button MAKE GREEN FILL e) Repeat New rule Cell Value Less than or equal to 50 f) Click Format button MAKE FILL RED

51 Let s Practice #3! Copying and Sourcing

52 Let s Practice #3! Copying and Sourcing 1. Open 4 Bx data graph template 2. Save as Rates of Behaviour 3. Label Bx 1 = Aggression, Bx 2 = Disruption, Bx 3 = SIB Bx 4 = Combined Bx 4. Make all Bx 1 Bx 3 data #N/A 5. For Combined Bx use formula in Cell F2 =sum(c2:e2) And drag down or double click little black box 6. Make Column F Grey (as you will not directly enter data here)

53

54 Let s Practice #3! Copying and Sourcing 7. Add some data to columns C, D and E for the first 5 rows 8. Change Label on graph to Behaviours per minute 9. Change Y axis Maximum to Have Baseline for first 5 sessions, then Label Treatment DRO

55 Let s Practice #3! Copying and Sourcing COPYING 1. Select the tab Combined Behaviour Graph and right click 2. Select Move or Copy 3. Select box create a copy 4. Move next to Combined Behaviour and Rename the sheet tab Aggression 5. Do this again to create new tabs for Disruption and SIB 6. Go back through each graph and delete the 3 series that are not in the Tab name

56 Let s Practice #3! Copying and Sourcing SOURCING 1. The other way you might want to achieve this is to have all graphs start with a copy of the final Combined Behaviour graph (Empty Circle as marker). This would indicate they have the same function based on FA results. 2. First you will delete Aggression, Disruptions and SIB lines from the Combined Bx graph. 3. Then create 3 copies of the sheet, rename and source to the appropriate behaviour and data column

57 Let s Practice #3! Copying and Sourcing SOURCING E.g. for Aggression graph a) RIGHT Click on the graph b) Choose the Combined series c) Edit the Title to Aggression (C1) d) Edit the data to point to Aggression column (C2:C19) e) This graph will now point to the aggression column Do the same for the Disruption and SIB Graphs.

58 Ready to drop? Dropping Your Graph into a Word document Select your graph Copy (Ctrl + C) Go to your word document Make the page landscape (Select title Page Layout Page set up Landscape Apply to: Selected text) Paste Special (Ctrl+Alt+V) PNG Erase title

59 Questions?