San Francisco Housing Authority (SFHA) Leased Housing Programs October 2015

Transcription

1 San Francisco Housing Authority (SFHA) Leased Housing Programs October 2015

2 Table of Contents Program Utilization Summary 3 PIC Reporting Rate 4-5 Operational Updates Recertifications and Inspections 6-7 Section Eight Management Assessment Program (SEMAP) 8-10 Department Activities in Progress 11 2

3 Program Utilization Summary VASH utilization is at 80% and includes Project Based VASH. FUP utilization is at 77%. Program Utilization (%) HCV HAP Utilization % 100 Goal HCV Unit Utilization VASH Utilization FUP Utilization Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Program CY 14 HAP Expense Avg CY 2015 HAP Expense Avg Overall HCV 98% 98% 3

4 PIC Reporting Rate The confirmed October 2015 PIC Reporting rate for HCV is 99%. 100 PIC Reporting Rate PIC Reporting Rate HUD Minimum Reporting Rate Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep

5 PIC Reporting Key Takeaways 99.39% is the confirmed October 2015 reporting rate for HCV programs. PIC reporting numbers fluctuate monthly based on Voucher Management System (VMS) reported voucher utilization numbers. HUD requires that the SFHA reporting rate be at 95% or higher. The SFHA is currently in compliance with HUD requirements. 5

6 Annual Recertifications and Inspections The SFHA has met or exceeded HUD s requirement to process at least 90% of Inspections or Annual Recertifications on-time to begin earning points in SEMAP. Annuals and Inspections Inspections 90 Standard Performer Annuals Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Program FY14 Avg As-of September 2015 Annual Recertifications 83% 96% Annual HQS Inspections 34% 96% 6

7 Operational Updates Recertifications and Inspections Key Takeaways 96% is the confirmed Annual Recertification rate for September % is the confirmed Annual HQS Inspection rate for September 2015 These are final PIC scores for SEMAP certification ending FY 9/30/2015 7

8 SEMAP Preliminary Report The final SEMAP score for FY 9/30/2015 is 55.2%. SEMAP Indicator Points Possible Maximum Score 2014 Score 2015 Score 1. Selection from the Waiting List 0 or Reasonable Rent 0, 15 or Determination of Adjusted Income 0, 15 or Utility Allowance Schedule 0 or HQS Quality Control (QC) Inspections 0 or HQS Enforcement 0 or Expanding Housing Opportunities 0 or Payment Standards 0 or Annual Reexaminations 0, 5, or Correct Tenant Rent Calculations 0 or Pre-Contract HQS Inspections 0 or Annual HQS Inspections 0, 5 or Lease-Up 0, 15 or Family Self-Sufficiency 0, 3, 5, 8 or Bonus Indicator - Deconcentration 0 or NOTES Total Percentage 20.7% 55.2% 8

9 SEMAP Trending Analysis The SFHA is monitoring SEMAP on a monthly basis. SEMAP Projected Score Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SEMAP scores have improved since FY2014 s score of 34.5% 9

10 Section Eight Management Assessment Program (SEMAP) Key Takeaways The SFHA s final SEMAP score is 55.2% which has a rating of Troubled. SFHA did not score the maximum 20 points under Indicator #2- Rent Reasonableness but instead scored 15 points pursuant to quality control review for that indicator. SFHA s score was reduced in September, 2015 under Indicator #11 Pre- Contract Inspections. Lack of documentation of pre-contract inspections by the former inspections supervisor for PBV units. SFHA will work to ensure better controls for initial and turnover inspection for PBV units. 10

11 Department Activities in Progress Department Activities Emphasis Elite Software Conversion: New management reports were developed for the Leased Housing Department generating needed reports for program efficiency in the new system continues to be an issue. Reexaminations: Staff working on December February Recertifications. SEMAP: All HCV staff received two hour SEMAP refresher training to begin new fiscal year Proposed FMR s: HUD recently published proposed FMRs are still not finalized. SFHA will be amending its Payment Standards once the published rates are finalized. Digital Conversion: Preparations for Digital Conversion of Program Files RAD: Ongoing preparation and meeting of portfolio conversion; New Program Manager hired to handle RAD converted files. 11