CELDT. California English Language Development Test Edition Pre-Identification (Pre-ID) Data File Layout

Transcription

1 CELDT California English Language Development Test Edition Pre-Identification () Data File Layout Version 1.1

2 This page intentionally left blank to facilitate double-sided printing. Version 1.1 Page ii

3 TABLE OF CONTENTS New or Changes to iv File Submission... v Late Label File Submission... v File Formats... v Date File Layout Definitions... vi Data Types... vi Column Headings... vi Print Sort Order... vii Appendix A: Field Descriptions Appendix B: Primary Language Codes Appendix C: Primary Disability Codes LIST OF TABLES Table 1: Test Purpose Rules... viii Table 2: Data File Layout...1 Version 1.1 Page iii

4 New or Changes to Field Number Field Number ne CELDT Data File Layout Changes Field Code and/or Valid Value Changes New Old Code / New Code / 18 Date of Birth (Year) (Year) Alpha ( ) (Year) Alpha ( ) 52 Date First Enrolled in USA School 58 Most Recent Previous CELDT Administration (MMYYYY) 59 Student s Grade During Most Recent Previous CELDT Administration 49 Program Participation English Learner Services Field Number ne Valid Dates: Alpha 2006 to 2012 te: For 2006, only months July Dec apply; for 2012, only months January June apply Must be equal to Current Grade or Current grade minus 1 through Current grade minus 6 1 = EL in ELD 2 = EL in ELD and SDAIE 3 = EL in ELD and SDAIE with Primary Language Support 4 = EL in ELD and Academic Subjects through Primary Language 5 = Other 6 = ne 7 = Unknown New Fields Appendix C: Primary Disability Code Name Updates Code Code Name 281 Established Medical Disability (EMD) (3 and 4 year olds only) Valid Dates: Alpha 2006 to 2013 te: For 2006, only months July Dec apply; for 2013, only months January June apply Must be equal to Current Grade or Current grade minus 1 through Current grade minus 7 1 = Primary Language Instruction and ELD Instruction and/or SDAIE Instruction 2 = ELD Instruction Only 3 = SDAIE Only 4 = ELD Instruction and SDAIE Instruction But t Primary Language Instruction 5 = ne 6 = Other Version 1.1 Page iv

5 General Information More information on submitting Edition files and prices are contained in the User Guide available on the Services CELDT Web site at For questions about ordering or about this Data File Layout, contact the CELDT Customer Support Center by phone at or by at File Submission The process includes the following steps: 1. Log on to the secure District Portal of the CELDT Web site at and select the Data Management link. Enter a purchase order number into the application when prompted. Make the purchase order out to Educational Data Systems and mail or fax it to: Educational Data Systems Concord Circle, Suite A Morgan Hill, CA Fax: Upload files into the application and review and correct data errors and warnings, as needed. 3. Once corrections are made, submit your file by selecting the Submit This File button. te: The charge for the labels depends on the date of file submission, not the date the file was uploaded. labels will be printed and shipped within ten working days after the date the file was submitted or the date the purchase order was received, whichever is later. 4. Upload and submit additional files, as needed, throughout the Annual Assessment [(AA) Window (Regular Window: June 6 September 20, 2013; Expedited Service Window: September 23 October 18, 2013]. te that there is a charge for submitting multiple files. Refer to the User Guide available on the CELDT Web page, above, for pricing. Extended Submission Files submitted during this window of vember 1, 2013 June 6, 2014 are printed and shipped approximately twice a month (see the Extended Window Submission and Printing Schedule on the CELDT Web page). File Formats Fixed-width text or Excel files may be uploaded to the online application. Follow these guidelines to create a fixed-width text file: Use spaces (not tabs) to align field positions. Follow all rules for the Start Position, End Position, Length, and Edits columns indicated for each field as shown in Table 2 starting on Page 1. Include leading zeros in fields that require leading zeros. Insert spaces after text that is shorter than the required field length. Follow these guidelines to create an Excel file: Download the Excel template from Data Management application within the secure CELDT District Portal. Version 1.1 Page v

6 The Excel template column headers are identified in the right-most column of Table 2 starting on Page 1. Do not change the text in the header row or delete or move any columns or the file will be rejected upon upload. Do not change the name of the tab in the spreadsheet. Include all student records in one tab of the spreadsheet. Data File Layout Definitions Data Types Alpha: The data type used for alpha and numeric text (numbers that serve as an alpha field) Numeric: The data type used when numbers are for arithmetic calculations only and are stored without leading zeros Column Headings Field Number: The sequential number given to each data field or column in the Excel spreadsheet : The name and other identifying information of the data field Start Position: The beginning position or byte in a fixed-width text file of the data field End Position: The ending position or byte in a fixed-width text file of the data field Length: The number of columns or bytes allowed for data in the field : Data that will be accepted for the field (data that are outside the range or not one of the valid values will cause an error or a warning to be marked in the application) Edits: Changes that may be made within the online application to comply with the and Edit Rules columns, and/or to remove an error or warning flag from the field Default Values: Data values that the application will automatically insert if the field is left blank in the file Edit Rules: The following are the definitions for each type of Edit Rule in the application REQUIRED If data is missing, an error will be produced. if If data is invalid, an error will be produced. if ALL Blank or If the field is left entirely blank or contains an invalid value, an error will be produced. if Blank If the field value is invalid, an error will be produced or if the field is left entirely blank, a warning will be produced. if Test and Field is Blank or If the student s Test Purpose is 2 (Annual Assessment) and the field is left entirely blank or data is invalid, an error will be produced. If data is invalid, a warning will be produced. Option to Bubble at Time of Testing Overrides : The indication of whether the data filled in on the demographic pages of the Answer Book at the time of testing will override the data that was submitted in the file for the field Version 1.1 Page vi

7 Yes Indicates the data filled in on the demographic pages of the Answer Book at the time of testing will override the data that was submitted in the file for the field Indicates the data filled in on the demographic pages of the Answer Book at the time of testing will not override the data that was submitted in the file for the field Validation Action: The rules applied and actions taken by the application upon submission of the file Default Values The default value noted in the layout will be used regardless of the value in the file. If an error condition exists in a student record upon submission of the Pre- ID file, the label will not be produced for the applicable student record. If an error condition exists in a student record upon submission of the file, the label will be produced for the applicable student record. ne action will take place upon submission of the file. Column Location and Header Title for Excel File: The column headers in the Excel template file Print Sort Order labels will be sorted in the following order upon printing: County/District Code (Field 3) School Code (Field 6) Grade in Which Student is Enrolled (Field 11) Delivery Name (if data is provided) (Field 9) Delivery Code (if data is provided) (Field 10) Student s Last Name (Field 12) (A Z) Student s First Name (Field 13) (A Z) Files submitted within a few days of each other may be combined and printed together even though they were submitted for printing separately. Should it be necessary that they not be combined, submit the files at least one week apart. Version 1.1 Page vii

8 Table 1: Test Purpose Rules File Layout Field Number Test Purpose 1 = IA (Initial Assessment) 2 = AA (Annual Assessment) Most Recent Previous CELDT Administration Most Recent Previous Listening Scale Score Most Recent Previous Speaking Scale Score Most Recent Previous Reading Scale Score Most Recent Previous Writing Scale Score ALL FIELDS MUST BE BLANK ALL FIELDS MUST BE FILLED IN Most Recent Previous Overall Scale Score (Exception: K 1 Reading and Writing must be blank if the previous CELDT administration date was before July 1, 2009.) Most Recent Previous CELDT Grade Online Codes ERROR If NOT ALL BLANKS ( ) Warning If ANY or ALL BLANKS (See note below.) & 2006 to Warning If te: If Test (Annual Assessment) and any or all of the associated data are missing or invalid, a warning will be marked in the application. Add or correct these data, if available, when making corrections prior to submitting the file. A label will be produced for a student record with missing or invalid previous CELDT data. Missing or invalid previous CELDT data will be marked as an error in the Data Review Module (DRM) if the Answer Book with the label is submitted by the AA Window deadlines. These data can be corrected in the DRM. If these data are missing or invalid after the DRM, the district's Annual Measurable Achievement Objectives (AMAOs) may be affected. Version 1.1 Page viii

9 Table 2: Data File Layout Fie ld Nu mb er n t P ositio Star ition d Pos En Leng t h Edits Option to Bubble at Column Default Edit Time of Validation Location and Values Rules Testing Action Header Title for Overrides Excel File 1 Test Program ID Alpha (7 = CELDT) Identifies the test 7 REQUIRED Default Column A the file is for: if Values programid 7 = CELDT 2 District Name Alpha Letters A Z, 0 9, ne REQUIRED ne Column B Blank districtname 3 County/District Columns 22 23: Must be alpha and ne REQUIRED Column C Code County Code, match CDE valid if cdcode Alpha or 99 County District School (CDS) code list Columns 24 28: District Code, Alpha County/District Code from Group Identification Sheet (GIS) will override Data 4 Filler ne edit ne ne ne Column D filler1 5 School Name Alpha Letters A Z, 0 9, ne REQUIRED ne Column E Blank School Name from schoolname GIS will override Data * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 1

10 r mbe Field Nu Star t P osition on iti End Pos Length Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 6 School Code Alpha Must be alpha and ne REQUIRED Column F match CDE valid if schoolcode CDS code list School Code from GIS will override Data 7 * Test Purpose Alpha 1 = Initial Assessment (IA) or 2 = Annual Assessment (AA) ne REQUIRED if Column G testpurpose 8 Filler ne edit ne ne ne Column H filler2 9 * Delivery Name (Used for sorting Alpha or Blank edit ne ne ne Column I delname before printing labels if this information is provided) 10 * Delivery Code (Used for sorting Alpha or Blank edit ne ne ne Column J delcode before printing labels if this information is provided) * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 2

11 mber Field Nu n t P ositio Star ition End Pos Leng t h Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 11 Grade in Which Alpha: Must contain ne REQUIRED if Column K Student is Enrolled 00 Kindergarten leading zero in grade is if grade grades 1 9 within 01 Grade 1 the grade 02 Grade 2 Must be in range span of the 00 through 12 Answer 03 Grade 3 Book 04 Grade 4 Yes if Pre- 05 Grade 5 ID grade 06 Grade 6 is different 07 Grade 7 from the grade 08 Grade 8 span of the 09 Grade 9 10 Grade 10 Answer Book 11 Grade 11 te: Grade 12 Grade 12 spans are: K 1, 2, 3 5, 6 8, * Student s Last Alpha A Z, blank ne REQUIRED Column L Name if ALL studentlname Blank or 13 * Student s First Alpha A Z, blank ne REQUIRED Column M Name if ALL studentfname Blank or 14 * Student s Middle Alpha or blank A Z, blank ne if ne Column N Initial studentminitial 15 * Student ID Alpha or blanks edit ne ne Yes ne Column O Number localid (Local Use Only) * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 3

12 r mbe Field Nu Star t P osition on iti End Pos Length Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 16 Date of Birth Alpha; Must contain ne REQUIRED Column P (Month) leading zero if from 1 9 birthmonth Must be in range 01 through Date of Birth Alpha; Must contain ne REQUIRED Column Q (Day) leading zero if from 1 9 birthday Must be in range Date of Birth Alpha; Edit for valid values ne REQUIRED Column R (Year) if birthyear 19 Gender Alpha; Edit for valid value ne REQUIRED Column S F = Female; M = Male if gender 20 * Statewide Student Identifier (SSID) Alpha; 0 9 or Blanks Must be a valid SSID ne REQUIRED if Blank Yes, only if blank in Column T SSID * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 4

13 mber Field Nu n t P ositio Star ition End Pos Leng t h Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 21 * Hispanic or Alpha; Edit for valid value ne if Column U Latino? Y = Yes hispaniclatino N = if N or Blank and Fields are also Blanks Blank and at least one of the options in Fields is selected 22 Filler ne edit ne ne Edit Column V filler3 23 * Race Black or Alpha; Y = Yes, or Edit for valid value Blank if Column W African American - Blank = africanamerican * Race American Indian or Alaskan Native * Race Chinese * Race Japanese * Race Korean * Race Vietnamese Alpha; Y = Yes, Blank = Alpha; Y = Yes, Blank = Alpha; Y = Yes, Blank = Alpha; Y = Yes, Blank = Alpha; Y = Yes, Blank = or Edit for valid value Blank if or Edit for valid value Blank if or Edit for valid value Blank if or Edit for valid value Blank if or Edit for valid value Blank if Column X americanindian Column Y chinese Column Z japanese Column AA korean Column AB vietnamese * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 5

14 Fie ld Nu mb er n t P ositio Star ition d Pos En Leng t h Edits Option to Bubble at Column Default Edit Time of Validation Location and Values Rules Testing Action Header Title for Overrides Excel File 29 * Race Asian Indian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AC asianindian 30 * Race Laotian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AD laotian 31 * Race Cambodian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AE cambodian 32 * Race Other Asian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AF otherasian 33 * Race Hmong Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AG hmong 34 * Race Filipino Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AH filipino 35 * Race Native Hawaiian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AI nativehawaiian 36 * Race Guamanian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AJ guamanian 37 * Race Samoan Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AK samoan 38 * Race Tahitian Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AL tahitian 39 * Race Other Pacific Islander Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AM otherpacislander 40 * Race White Alpha; Y = Yes, Blank = or Edit for valid value Blank if Column AN white * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 6

15 mber Field Nu osition Star t P ition End Pos Leng h t Edits Option to Bubble at Column Default Edit Time of Validation Location and Values Rules Testing Action Header Title for Overrides Excel File 41 Filler ne edit ne ne ne Column AO filler4 42 * Student s Alpha See Appendix B for ne REQUIRED Column AP Primary Language If 1 9, code must valid Primary if plcode Code include a leading Language Codes zero. 43 Filler ne edit ne ne ne Column AQ filler5 44 Filler ne edit ne ne ne Column AR filler6 45 Filler ne edit ne ne ne Column AS filler7 46 * Program Participation Migrant Education Alpha; Y = Yes, Blank = or Edit for valid value Blank Column AT ppmigrant 47 Filler ne edit ne ne ne Column AU filler8 48 * Program Alpha; Y = Yes, or Edit for valid value Blank Column AV Participation Gifted Blank = ppgate and Talented * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 7

16 r mbe Field Nu Star t P osition on iti End Pos Length Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 49 * Program Participation English Learner Services Alpha 1 = Primary Language Instruction and ELD Instruction and/or SDAIE If Test (IA) this field must be blank (invalid if marked) ne REQUIRED for Test (AA) if Instruction If Test 2 = ELD Instruction (AA) Only this field must be 3 = SDAIE Only marked (invalid if 4 = ELD Instruction blank) and SDAIE Instruction But t Primary Language Instruction 5 = ne 6 = Other Yes Column AW ppel 50 Filler edit edit ne ne ne Column AX filler9 51 * Primary Disability Alpha See Appendix C for ne REQUIRED Column AY Primary Disability if pdcode Codes 52 * Date First Alpha Edit for valid values ne REQUIRED Column AZ Enrolled in USA (YYYYMMDD) Valid Dates: if enrolleddate School Filler ne edit ne ne ne Column BA filler10 * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 8

17 mber Field Nu n t P ositio Star ition End Pos Leng t h Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 54 * Student Receives Special Education Services at a npublic, nsectarian School (NPS) 55 * npublic, nsectarian School (NPS) Code Alpha; Y = Yes, Blank = or Edit for valid value Blank if Alpha; 0 9 or Blanks If Field 54 = Y Edit for 0 9 If Field 54 = Blank, this field must be Blank Blank if Yes Yes Column BB nps Column BC npscode 56 Filler ne edit ne ne ne Column BD filler11 57 * County/District of Alpha or Blanks Must match CDE ne if Yes Column BE Residence valid CDS code list countydistres (Mark only for Column : students with IEPs. County Code Refer to Column : demographic District Code instructions.) * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 9

18 r mbe Field Nu Star t P osition on iti End Pos Length Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 58 * Most Recent Previous CELDT Administration (MMYYYY) 59 * Student s Grade During Most Recent Previous CELDT Alpha or Blanks Column : Alpha; (MM) Column : Alpha; 2006 to 2013 (YYYY) te: For 2006, only months July Dec apply; for 2013, only months January June apply Alpha or Blank 00 Kindergarten 01 Grade 1 02 Grade 2 See Table 1 on Page viii If Test (IA) this field must be blank If Test (AA) this field must be valid See Table 1 on Page viii If specified, value must be Current Administration 03 Grade 3 Grade or 04 Grade 4 05 Grade 5 06 Grade 6 Current Grade minus 1 through ne ne REQUIRED if Test not Blank if Test Blank or if Test not Blank if Test Current Grade 07 Grade 7 minus 7 Blank or 08 Grade 8 09 Grade 9 10 Grade Grade Grade 12 If Test If Test If Test If Test Column BF prevtestdate Column BG prevgrade * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 10

19 mber Field Nu n t P ositio Star ition End Pos Leng t h Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 60 * Most Recent Previous Listening Scale Score 61 * Most Recent Previous Speaking Scale Score 62 * Most Recent Previous Reading Scale Score Numeric; Blank Numeric; Blank Numeric; Blank or See Table 1 on Page viii or See Table 1 on Page viii or See Table 1 on Page viii ne ne ne if Test not Blank if Test Blank or if Test not Blank if Test Blank or if Test not Blank if Test Blank or If Test If Test If Test If Test If Test If Test Column BH prevlistenss Column BI prevspeakss Column BJ prevreadss * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 11

20 mber Field Nu n t P ositio Star ition End Pos Leng t h Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 63 * Most Recent Numeric; or See Table 1 on ne if Test If Test Column BK Previous Writing Blank Page viii prevwritss Scale Score not Blank if Test If Test Blank or 64 * Most Recent Numeric; or See Table 1 on ne if Test If Test Column BL Previous Overall Blank Page viii prevoverallss Scale Score not Blank if Test If Test Blank or 65 Filler ne edits ne ne ne Column BM filler12 66 Local Use Alpha; 0 9 or All Edit for valid values ne ne Yes ne Column BN Blanks localuse 67 Filler ne edits ne ne ne Column BO filler13 68 Student s Street Alpha or Blank Edit for valid value ne Column BP Address The following symbols addressline1 First Line are allowed:, or # or or / or & * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 12

21 Field Number Start Position End Position Length Edits Default Values Edit Rules Option to Bubble at Time of Testing Overrides Validation Action Column Location and Header Title for Excel File 69 Student s Street Address Second Line 70 Student s City Name Alpha or Blank The following symbols are allowed: Edit for valid value ne, or # or or / or & Alpha or Blank Edit for valid value ne 71 State Alpha or Blank Edit for valid value ne 72 Student s Zip Code Numeric or Blank Edit for valid value ne Column BQ addressline2 Column BR city Column BS state Column BT zip * A more complete description of this field is available in the Field Descriptions table in Appendix A. Version 1.1 Page 13

22 Field Number Appendix A: Field Descriptions Description 7 Test Purpose Initial Assessment (IA) is the administration of the CELDT to all students (in kindergarten through grade twelve) whose primary language is not English, based on a home language survey and who have not previously taken the CELDT, must be tested within 30 days from the date of enrollment. Enter a 1 for Initial Assessment Annual Assessment (AA) is the administration of the CELDT to students who have previously taken the CELDT and were identified as English learners (EL) (in kindergarten through grade twelve) who must be tested annually during the Annual Assessment Window (July 1 through October 31) until they are reclassified as Fluent English Proficient (RFEP). Enter a 2 for Annual Assessment Test Purpose Rules: Refer to Table 1 on Page viii of this layout. 9 Delivery Name Enter a name to have the labels printed in an alphabetical order within this field, e.g., by teacher name. If this field is blank, labels will be printed according to the Print Sort Order listed on Page vii. 10 Delivery Code Enter a numerical code to have the labels printed in a numerical order within this field, e.g., by room number. If this field is blank, labels will be printed according to the Print Sort Order listed on Page vii. 12 Student s Last Name Enter the first 11 letters of the student s legal last name. For hyphenated names, enter up to 11 letters beginning with the name preceding the hyphen. For example, for Smith-Harrison enter Smith Harri. Use only alpha characters Do not use hyphens or apostrophes 13 Student s First Name Enter the first 9 letters of the student s legal first name. Do not use nicknames or middle names. For example, enter Kenneth not Ken or Kenny. Use only alpha characters Do not use hyphens or apostrophes 14 Student s Middle Initial Enter a middle initial or leave blank. Use only alpha characters 15 Student ID Number (Local Use Only) 20 Statewide Student Identifier (SSID) Enter the ID number assigned by the school or school district. Include leading zeros if the ID is fewer than 10 digits. Enter the student s 10-digit Statewide Student Identifier (SSID). If the SSID is unknown, it may be bubbled at the time of testing. 21 Hispanic or Latino? 500 = Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. If field is marked N or left blank, one or more of the Race fields Version 1.1 Page 14

23 Field Number CELDT Data File Layout Description (23 through 40) must be marked. 23 Race Black or African American 24 Race American Indian or Alaskan Native 600 = Black or African American: Having origins in any of the black racial groups of Africa 100 = American Indian or Alaskan Native: Having origins in any of the original peoples of rth or South America (including Central America) and who maintains tribal affiliation or community attachment 25 Race Chinese 201 = Chinese: Having origins in any of the original peoples of China or Taiwan 26 Race Japanese 202 = Japanese: Having origins in any of the original peoples of Japan 27 Race Korean 203 = Korean: Having origins in any of the original peoples of rth or South Korea 28 Race Vietnamese 204 = Vietnamese: Having origins in any of the original peoples of Vietnam 29 Race Asian Indian 205 = Asian Indian: Having origins in any of the original peoples of the Indian subcontinent 30 Race Laotian 206 = Laotian: Having origins in any of the original peoples of Laos 31 Race Cambodian 207 = Cambodian: Having origins in any of the original peoples of Cambodia 32 Race Other Asian 299 = Other Asian: Having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent not included above 33 Race Hmong 208 = Hmong: Having origins in any of the original peoples of Thailand 34 Race Filipino 400 = Filipino: Having origins in any of the original peoples of the Philippine Islands 35 Race Native Hawaiian 301 = Native Hawaiian: Having origins in any of the original peoples of Hawaii 36 Race Guamanian 302 = Guamanian: Having origins in any of the original peoples of Guam 37 Race Samoan 303 = Samoan: Having origins in any of the original peoples of the Samoa Islands 38 Race Tahitian 304 = Tahitian: Having origins in any of the original peoples of Tahiti 39 Race Other Pacific Islander 399 = Other Pacific Islander: Having origins in any of the original peoples of other Pacific Islands not included above 40 Race White 700 = White: Having origins in any of the original peoples of Europe, the Middle East, or rth Africa Version 1.1 Page 15

24 Field Number CELDT Data File Layout Description 42 Student s Primary Language Code Enter the appropriate code from the Primary Language Codes Table in Appendix B on Page 17. A student s primary language is initially identified on a home language survey Program Participation Enter all the specially funded programs in which the student participated during this school year. Enter Y = Yes or Blank =. Migrant Education: student has a state-assigned migrant student identification number Gifted and Talented: student is participating in a Gifted and Talented program English Learner Services If the student is an English learner (EL), mark one of the following: Primary Language Instruction and ELD Instruction and/or SDAIE Instruction (=1): student is receiving instruction in the Primary Language as well as the program of English Language Development (ELD) and/or SDAIE ELD Instruction Only (=2): student is receiving a program of only ELD SDAIE Only (=3): student is receiving a program of only SDAIE ELD Instruction and SDAIE Instruction But t Primary Language Instruction (=4): student is receiving the ELD and SDAIE programs but no instruction in the student's primary language ne (=5): student is not receiving any EL instructional services If the Test Purpose is Annual Assessment, this field must contain a value of 1 5 and must not be blank. te that if a value is entered in this field indicating EL services, the Test Purpose in Field 7 must be "2" (Annual Assessment) and the program entered for the EL should match the program for which the student was counted for the annual Language Census. 51 Primary Disability Every student with or without a disability must have an entry in this field. Enter 000 for all students not receiving special education services, including students with Section 504 Plans. For every student receiving special education services, enter the 3-digit disability code from the student s IEP. Refer to Primary Disability Codes in Appendix C on Page Date First Enrolled in USA School Alpha. Enter the date when the student first enrolled in school in the United States or one of its territories (Puerto Rico, Guam, Samoa, Virgin Islands, etc.). Enter four digits for year Enter two digits for month Enter two digits for day Version 1.1 Page 16

25 Field Number CELDT Data File Layout Description 54 Student Receives Special Education Services at a npublic, nsectarian School (NPS) 55 npublic, nsectarian School (NPS) Code 57 County/District of Residence (Mark only for students with IEPs Refer to demographic instructions). 58 Most Recent Previous CELDT Administration (MMYYYY) 59 Student s Grade During Most Recent Previous CELDT Administration 60 Most Recent Previous Listening Scale Score 61 Most Recent Previous Speaking Scale Score 62 Most Recent Previous Reading Scale Score 63 Most Recent Previous Writing Scale Score 64 Most Recent Previous Overall Scale Score Enter Y for students enrolled in an NPS as indicated in the IEP. For students with a Y in this field, Field 51 must include a valid disability code and Field 55 must include the seven-digit NPS school code. Enter the 7-digit school code if a student receives services in a nonpublic, nonsectarian school (NPS). Field 51 must include a valid disability code and Field 54 must be Y. The NPS Code is the last seven digits of the nonpublic, nonsectarian school s CDS Code. To find a code, go to Select the npublic, nsectarian Schools radio button. If the school is outside of California, scroll down to the bottom of the County Name list and select n- California. Then, select the Search button. If the student is receiving special education services through a county office of education, a SELPA, or a district other than the student s district of residence, enter the 2-digit county and 5-digit district code for the student s County/District of Residence. If the student does not have an IEP, this field must be blank. If the student has taken the CELDT previously, enter the month and year when the CELDT was taken and which corresponds to the grade and scale scores in Fields (See Table 1 on Page viii.) te: For 2006, only months July December apply; for 2013, only months January June apply. If the student has taken the CELDT previously, this grade must be equal to current grade or current grade minus 1 through current grade minus 7 and must correspond to the scale scores and administration provided in Fields 58 and (See Table 1 on Page viii.) If the student has taken the CELDT previously, enter the Listening Scale Score from the most recent year prior to the current year for which student s results are available. (See Table 1 on Page viii.) If the student has taken the CELDT previously, enter the Speaking Scale Score from the most recent year prior to the current year for which student s results are available. (See Table 1 on Page viii.) If the student has taken the CELDT previously, enter the Reading Scale Score from the most recent year prior to the current year for which student s results are available. (See Table 1 on Page viii.) If the student has taken the CELDT previously, enter the Writing Scale Score from the most recent year prior to the current year for which student s results are available. (See Table 1 on Page viii.) If the student has taken the CELDT previously, enter the Overall Scale Score from the most recent year prior to the current year for which student s results are available. (See Table 1 on Page viii.) Version 1.1 Page 17

26 Appendix B: Primary Language Codes Code Language Name Code Language Name 56 Albanian 11 Arabic 12 Armenian 42 Assyrian 61 Bengali 13 Burmese 03 Cantonese 36 Cebuano (Visayan) 54 Chaldean 20 Chamorro (Guamanian) 39 Chaozhou (Chiuchow) 15 Dutch 16 Farsi (Persian) 05 Filipino (Pilipino or Tagalog) 17 French 18 German 19 Greek 43 Gujarati 21 Hebrew 22 Hindi 23 Hmong 24 Hungarian 25 Ilocano 26 Indonesian 27 Italian 08 Japanese 65 Kannada 09 Khmer (Cambodian) 50 Khmu 04 Korean 51 Kurdish (Kurdi, Kurmanji) 47 Lahu 10 Lao 07 Mandarin (Putonghua) 64 Marathi 48 Marshallese 44 Mien (Yao) 49 Mixteco 40 Pashto 41 Polish 06 Portuguese 28 Punjabi 45 Rumanian 29 Russian 30 Samoan 52 Serbo-Croatian (Bosnian, Croatian, and Serbian) 60 Somali 01 Spanish 46 Taiwanese 63 Tamil 62 Telugu 32 Thai 57 Tigrinya 53 Toishanese 34 Tongan 33 Turkish 38 Ukrainian 35 Urdu 02 Vietnamese 99 All other non-english languages Version 1.1 Page 18

27 Code Appendix C: Primary Disability Codes Primary Disability Types 000 Student receives no Special Education Services 210 Mental Retardation/Intellectual Disability (MR/ID) 220 Hard of Hearing (HH) 230 Deafness (DEAF)/Hearing Impairment (HI) 240 Speech or Language Impairment (SLI) 250 Visual Impairment (VI) 260 Emotional Disturbance (ED) 270 Orthopedic Impairment (OI) 280 Other Health Impairment (OHI) 290 Specific Learning Disability (SLD) 281 Established Medical Disability (EMD) (3 and 4 year olds only) 300 Deaf-Blindness (DB) 310 Multiple Disabilities (MD) 320 Autism (AUT) 330 Traumatic Brain Injury (TBI) END OF DOCUMENT Version 1.1 Page 19