ALVIN INDEPENDENT SCHOOL DISTRICT
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1 ALVIN INDEPENDENT SCHOOL DISTRICT Mickie Dietrich Director of Purchasing May 2, 2018 TO: FROM: SUBJ: PATRICK MILLER MICKIE DIETRICH, JENNIFER ORTIZ Request for Award of Proposal #1804LAW (LAW ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES) RFP This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and Education Code (a) whereby school districts are required to utilize a competitive bidding method that provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12- month period. To satisfy this State Law, Alvin ISD extended this proposal. The proposal was extended based on prior year s usage, staff requests and vendor requests. Over 21 vendors were extended packets by mail and (7 from expiring proposal #1504 LAW, 14 invitation was extended upon requests of end user departments.) There were 14 qualified responses. Additional information on the proposal was extended through the legal notice in our county newspaper, s to budget managers as well as the District website to solicit participation in our bidding process. The Total Annual Expenditures from the past vendors under previous contracts are as follows: $28, $104, $421, A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and company price quote requests to meet our campuses and departments classroom needs at the lowest practical price and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and conditions established for this contract. This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both parties agree to the terms of the contract for use on an as needed basis and funds are available for these commodities. Renewal of this contract is not anticipated until April, Additional proposals of this nature may be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but will allow for additional vendor participation in the future under these commodities. Attached please find the information that details the approved qualified vendor information, commodity subcategory discounts off catalogs and other pertinent information extracted from their qualified electronic proposals. Request approval for award to all vendors meeting specifications outlined under the Proposal #1804 LAW (LAW ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES) RFP as a non-exclusive award.
2 This proposal was extended with 37 identified commodity sub-categories for vendors to provide discount pricing. The sub-categories were extended with commodity coding to provide for future yearly aggregate financial trackability. The following categories were included on the #1804 LAW (LAW ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES) request for proposal: SECTION 1: LAW ENFORCEMENT EQUIPMENT & SUPPLIES: CANINE (K-9) POLICE DOG TRAINING EQUIPMENT (A ); FORENSIC & LAB SUPPLIES & EQUIPMENT NOT OTHERWISE CLASSIFIED ; LAW ENFORCEMENT TRAINING SUPPLIES (A ); MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES ; POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC. (A ); UNIFORMS, ACCESSORIES & EQUPIMENT (A201-63) SECTION 2: LAW ENFORCEMENT SERVICES: LAW ENFORCEMENT SERVICES NOT OTHERWISE CLASSIFIED (A )
3 1804 LAW-CAT VENDORS American Plaque Co. (Plaques & Patches) Categories Bid % Nigel Wainwright Canine (K-9) Police Dog Training Equipment (A ) Forensic & Lab Supplies & Equipment Not Otherwise Classified Fax Law Enforcement Training Supplies (A ) 0 nwainwright@americanplaquecompany.com Police Awards, Plaques, Badges & Emblems, Etc. (A ) 0 Uniforms, Accessories & Equipment (A ) 0 Law Enforcement Services Not Otherwise Classified (A ) 0 Miscellaneous Traffic Control Markers, Crossing Guard Supplies 0 BEARCOM WIRELESS LLC Categories Bid % JEFF MOSER Uniforms, Accessories & Equipment (A ) VARIES Law Enforcement Services Not Otherwise Classified (A ) JEFF.MOSER@BEARCOM.COM Bike Barn Categories Bid % Lee Neathery Uniform, Accessries & Equipment (A ) Fax lee@bikebarn.com Clean Ride Car Wash Categories Bid % R.B. Powell Law Enforcement Services Not Otherwise Classified (A ) Fax\ rb-cleanride@comcast.net Drunk Busters of America, LLC Categories Bid % Curt Kindschuh Fax curt@drunkbusters.com
4 Fernandez Investment Group Inc Categories Bid % dba Cop Stop Law Enforcement Training Supplies (A ) 0 Natalie Fernandez Miscellaneous Traffic Control Markers, Crossing Guard Supplies Police Awards, Plaques, Badges & Emblems, Etc. (A ) Fax Uniforms, Accessories & Equipment (A ) 0 info.copstop@gmail.com Law Enforcement Services Not Otherwise Classified (A ) 0 Fleet Safety Equipment Categories Bid % Mark Sevigny Law Enforcement Training Supplies (A ) Police Awards, Plaques, Badges & Emblems, Etc. (A ) Uniforms, Accessories & Equipment (A ) 25 msevigny@danasafetysupply.com Law Enforcement Services Not Otherwise Classified (A ) 25 Galls LLC Categories Bid % R. Michael Andrews, Jr. Canine (K-9) Police Dog Training Equipment (A ) Forensic & Lab Supplies & Equipment Not Otherwise Classified Fax Law Enforcement Training Supplies (A ) brewer-tiffany@galls.com Police Awards, Plaques, Badges & Emblems, Etc. (A ) Uniforms, Accessories & Equipment (A ) Law Enforcement Services Not Otherwise Classified (A ) GT Distributors Inc Categories Bid % David Curtis Canine (K-9) Police Dog Training Equipment (A ) Forensic & Lab Supplies & Equipment Not Otherwise Classified Fax Law Enforcement Training Supplies (A ) 0 txbids@gtdist.com Police Awards, Plaques, Badges & Emblems, Etc. (A ) 0 Uniforms, Accessories & Equipment (A ) 0 Miscellaneous Traffic Control Markers, Crossing Guard Supplies 0 Power DMS Inc. Categories Bid % Betsy Baez Forensic & Lab Supplies & Equipment Not Otherwise Classified Law Enforcement Training Supplies (A ) Fax receivables@powerdms.com
5 Southwest Solutions Group Inc. Categories Bid % J. Calvin Miller Law Enforcement Services Not Otherwise Classified (A ) Fax cmiller@southwestsolutions.com Sirchie Acquisition Company LLC Categories Bid % Dan O'Neil Forensic & Lab Supplies & Equipment Not Otherwise Classified Law Enforcement Training Supplies (A ) danoneil@circhie.com Texas Barcode System LTD Categories Bid % David Roy Law Enforcement Services Not Otherwise Classified (A ) Fax droy@texasbarcode.com UV Country Categories Bid % Scott Tracy Law Enforcement Services Not Otherwise Classified (A ) Fax scott@uvcountry.com
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