METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE

Transcription

1 METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Utilities Committee held at 9:00 a.m. on Thursday, September 20, 2018 in the 28 th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Darrell Mussatto, North Vancouver City Vice Chair, Councillor Colleen Jordan, Burnaby Mayor John Becker, Pitt Meadows (arrived at 9:02 a.m.) Mayor Mike Clay, Port Moody Councillor Charlie Fox, Langley Township Councillor Nora Gambioli, West Vancouver Councillor Robin Hicks, North Vancouver District Councillor Patrick Johnstone, New Westminster Councillor Craig Speirs, Maple Ridge Councillor Tim Stevenson, Vancouver Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey MEMBERS ABSENT: Councillor Bruce McDonald, Delta STAFF PRESENT: Tim Jervis, General Manager, Water Services Peter Navratil, General Manager, Liquid Waste Services Carol Mason, Chief Administrative Officer Janis Knaupp, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA 1.1 September 20, 2018 Regular Meeting Agenda That the Utilities Committee adopt the agenda for its regular meeting scheduled for September 20, 2018 as circulated. held on Thursday, September 20, 2018 Page 1 of 8

2 2. ADOPTION OF THE MINUTES 2.1 July 11, 2018 Special Meeting Minutes 2.2 July 12, 2018 Regular Meeting Minutes 3. DELEGATIONS That the Utilities Committee adopt the minutes of its special meeting held July 11, 2018 and the minutes of its regular meeting held July 12, 2018 as circulated. 4. INVITED PRESENTATIONS 9:02 a.m. Mayor Becker arrived at the meeting. 4.1 Kim Stephens, Executive Director, The Partnership for Water Sustainability in BC Kim Stephens, Executive Director, The Partnership for Water Sustainability in BC, provided members with a progress update on the Inter-Regional Collaboration for Healthy Watersheds as part of the Georgia Basin Inter-Regional Education Initiative (IREI), highlighted partnership supporters, key messages, funding, and the Symposium on Water Stewardship in a Changing Climate scheduled for April 3-4, 2019 in Parksville, BC. Presentation material titled Georgia Basin Inter-Regional Education Initiative Progress Report on Moving Towards Sustainable Watershed Systems, through Asset Management is retained with the September 20, 2018 Utilities Committee agenda. That the Utilities Committee receive for information the September 20, 2018 presentation from Kim Stephens, Executive Director, The Partnership for Water Sustainability in BC, about the Inter-Regional Collaboration for Healthy Watersheds as part of the Georgia Basin Inter-Regional Education Initiative. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Sustainable Infrastructure and Buildings Policy Report dated September 7, 2018 from Conor Reynolds, Air Quality and Climate Change Policy Division Manager, Parks, Planning and Environment, and Megan Gerryts, Corporate Projects Coordinator, CAO Executive Office, seeking the held on Thursday, September 20, 2018 Page 2 of 8

3 Utilities Committee s endorsement of the proposed Sustainable Infrastructure and Buildings Policy. Members were provided with a presentation on the proposed Metro Vancouver Sustainable Infrastructure and Buildings Policy. In response to questions, members were informed about: policy scope being limited to regional infrastructure/major capital projects staff plans to engage member municipalities and other jurisdictions on the development of a best practices guide staff efforts to explore funding options to support an education component Members suggested that consideration be given to: exploring how to remove barriers to green roofs and rooftop agriculture exploring opportunities for rooftop solar energy increasing the demolition permit fee with a refund available when materials have been recovered, recycled, or reclaimed identifying fiscal responsibility and cost recovery as part of priority performance objectives Presentation material titled Sustainable Infrastructure and Buildings Policy Proposed Board Policy is retained with the September 20, 2018 Utilities Committee agenda. That the Utilities Committee endorse the Sustainable Infrastructure and Buildings Policy as presented in the report dated September 7, 2018, titled Sustainable Infrastructure and Buildings Policy. 5.2 Pavement Restoration for Sewer and Water Main Installations Policy Report dated August 24, 2018 from Mark Ferguson, Project Delivery Director, Liquid Waste Services, and Goran Oljaca, Engineering and Construction Director, Water Services, seeking GVS&DD and GVWD Board approval of an updated policy to establish new standards for pavement restoration when municipal roads are impacted by GVS&DD and GVWD sewer and water main installations. Members were provided with a presentation on proposed updates to Metro Vancouver s Pavement Restoration for Sewer and Water Main Installations Policy highlighting current policy and proposed changes related to restoration. Presentation material titled Pavement Restoration for Sewer and Water Main Installations Policy is retained with the September 20, 2018 Utilities Committee agenda. held on Thursday, September 20, 2018 Page 3 of 8

4 That the GVS&DD Board and GVWD Board approve the Pavement Restoration for Sewer and Water Main Installations Policy as presented in the report dated August 24, 2018, titled Pavement Restoration for Sewer and Water Main Installations Policy. 5.3 Asset Management for Liquid Waste Services Policy Report dated September 13, 2018 from Jennifer Crosby, Management Systems Program Manager, Liquid Waste Services, seeking Utilities Committee endorsement of the Asset Management for Liquid Waste Services Policy. In response to questions, members were informed about staff plans to: bring forward to the October Utilities Committee meeting a proposed debt management and borrowing policy roll out the 30-year financial plan at the 2019 Board Workshop That the Utilities Committee endorse the Asset Management for Liquid Waste Services Policy as presented in the attached report dated September 13, 2018, titled Asset Management for Liquid Waste Services Policy. 5.4 Award of Contract Resulting from RFP No : Coquitlam Main No. 4 Central Section Detailed Design, Construction and Commissioning Consulting Engineering Services Report dated August 29, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Goran Oljaca, Engineering and Construction Director, Water Services, advising the GVWD Board of the results of RFP No : Coquitlam Main No. 4 Central Section Detailed Design, Construction and Commissioning Consulting Engineering Services, and recommending award of the contract for Phase A, Detailed Design, in the amount of up to $5,529,775 (exclusive of taxes), to Stantec Consulting Limited (Stantec). That the GVWD Board authorize: a) award of a contract for an amount of up to $5,529,775 (exclusive of taxes) to Stantec Consulting Limited for Phase A Detailed Design resulting from RFP No for Coquitlam Main No. 4 Central Section Detailed Design, Construction and Commissioning Consulting Engineering Services; and b) the Commissioner and the Corporate Officer to execute the contract. held on Thursday, September 20, 2018 Page 4 of 8

5 5.5 Award of Contract Resulting from RFP No : Coquitlam Main No. 4 South and Cape Horn Sections Detailed Design, Construction and Commissioning Consulting Engineering Services Report dated August 29, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Goran Oljaca, Engineering and Construction Director, Water Services, advising the GVWD Board of the results of RFP No : Coquitlam Main No. 4 South and Cape Horn Sections Detailed Design, Construction and Commissioning Consulting Engineering Services, and recommending award of the contract for Phase A, Detailed Design in the amount up to $4,900,495 (exclusive of taxes) for the South Section to Jacobs Engineering Incorporated (dba CH2M Hill Canada Limited). That the GVWD Board authorize: a) award of a contract for an amount of up to $4,900,495 (exclusive of taxes) to Jacobs Engineering Incorporated (dba CH2M Hill Canada Limited) for Phase A, Detailed Design South Section for the Coquitlam Main No. 4 resulting from RFP No for Coquitlam Main No. 4 South and Cape Horn Sections Detailed Design, Construction and Commissioning Consulting Engineering Services; and b) the Commissioner and the Corporate Officer to execute the contract. 5.6 Award of Contract Resulting from Tender No : Construction Jericho Reservoir Phase 1 Report dated September 6, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Goran Oljaca, Engineering and Construction Director, Water Services, advising the GVWD Board of the results of Tender No : Construction Jericho Reservoir Phase 1, recommending award of the contract in the amount of $27,529,000 (exclusive of taxes) to NAC Constructors Ltd., excluding the work associated with the construction of Township of Langley provisional items, and authorizing a budget increase in the amount of $3,400,000. That the GVWD Board authorize: a) award of a contract in the amount of $27,529,000 (exclusive of taxes) to NAC Constructors Ltd. resulting from Tender No for the construction of Jericho Reservoir Phase 1; b) increase the budget for the Jericho Reservoir Construction to $35,000,000; and c) the Commissioner and the Corporate Officer to execute the contract. held on Thursday, September 20, 2018 Page 5 of 8

6 5.7 Northwest Langley Wastewater Treatment Project Engagement Results Report dated September 7, 2018 from Tom Sadleir, Acting Public Involvement Program Manager, Liquid Waste Services, communicating the results of public and First Nations engagement on the Northwest Langley Wastewater Treatment Project related to the project definition phase. That the GVS&DD Board receive for information the report dated September 7, 2018 titled Northwest Langley Wastewater Treatment Project Engagement Results. Members suggested that staff provide presentations to municipal councils affected by the Northwest Langley Wastewater Treatment Plant, following the 2018 Local Government Election. 5.8 Award of a Contract Resulting from Request for Proposal (RFP) No : Project Management & Technical Services for Northwest Langley Wastewater Treatment Plant Project Report dated August 22, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Paul Wilting, Northwest Langley Wastewater Treatment Project Manager, Liquid Waste Services, advising the GVS&DD Board of the results of RFP No : Project Management & Technical Services for Northwest Langley Wastewater Treatment Plant Project, and recommending award of the contract in the amount of up to $4,890,502 (exclusive of taxes) to Opus International Consultants (Canada) Ltd. That the GVS&DD Board authorize: a) award of a contract in the amount of up to $4,890,502 (exclusive of taxes) to Opus International Consultants (Canada) Ltd. for Project Management and Technical Services resulting from RFP No : Northwest Langley Wastewater Treatment Project, Project Management and Technical Services; and b) the Commissioner and the Corporate Officer to execute the contract. 5.9 Amend Construction Contract from Tender No and Construction Engineering Service Contract from RFP No for Iona Island Wastewater Treatment Plant Solids Handling Upgrade Report dated July 20, 2019 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Jeff Chan, Wastewater Treatment Plants Project Delivery Division Manager, Liquid Waste Services, seeking GVS&DD Board authorization to amend contracts required to complete additional work scope including the: construction contract awarded from Invitation to Tender (ITT) No to Maple Reinders Inc. for the Iona Island held on Thursday, September 20, 2018 Page 6 of 8

7 Wastewater Treatment Plant (IIWWTP) Solids Handling Upgrade Package 3 Digester Mixing Project, in the amount of $3,950,000 (exclusive of taxes); and construction engineering services contract awarded from RFP No to CH2M Hill Canada Limited, in the amount of up to $1,600,000 (exclusive of taxes), for the IIWWTP Solids Handling Upgrade Project. That the GVS&DD Board: a) amend construction contract (ITT No ) with Maple Reinders Inc. to include an additional $3,950,000 (exclusive of taxes) for the Iona Island Wastewater Treatment Plant Solids Handling Upgrade Project Digester Mixing; b) amend construction engineering services contract (RFP No ) with CH2M Hill Canada Limited to include an additional $1,600,000 (exclusive of taxes) for the Iona Island Wastewater Treatment Plant Solids Handling Upgrade Project; and c) authorize the Commissioner and the Corporate Officer to execute the contract amendments. Request of Staff Staff was directed to correct the July 20, 2018 report titled Amend Construction Contract from Tender No and Construction Engineering Service Contract from RFP No for Iona Island Wastewater Treatment Plant Solids Handling Upgrade, prior to being forwarded to the September 28, 2018 Board meeting, by replacing the report recommendation with the recommendation above Extension of Comprehensive Review Cycle Integrated Liquid Waste and Resource Management Plan Report dated September 10, 2018 from Fred Nenninger, Policy, Planning and Analysis Director, Liquid Waste Services, seeking GVS&DD Board approval to submit a request to the Minister of Environment and Climate Change Strategy to extend the Integrated Liquid Waste and Resource Management Plan (ILWRMP) comprehensive review cycle from eight to ten years, allowing staff time to review and update the plan to align outcomes of key initiatives related to the Iona Island Wastewater Treatment Plant secondary treatment upgrades, sewer overflow management, and climate change actions. That the GVS&DD Board request the Minister of Environment and Climate Change Strategy to extend the comprehensive review cycle of the Integrated Liquid Waste and Resource Management Plan (ILWRMP) from eight to ten years, and direct staff to post notification of the request in newspapers and on the Metro Vancouver website. held on Thursday, September 20, 2018 Page 7 of 8

8 5.11 Managers Report Report dated September 5, 2018 from Tim Jervis, General Manager, Water Services, and Peter Navratil, General Manager, Liquid Waste Services, updating the Utilities Committee on pollution prevention planning for post-secondary and research laboratories, 2018 beach summary related to swimming advisories and water quality, and the Committee s 2018 Work Plan. 6. INFORMATION ITEMS 7. OTHER BUSINESS In response to questions, members were informed about ongoing efforts by staff to monitor regional liquid wastewater treatment facilities as it relates to 2018 beach closures. That the Utilities Committee receive for information the Managers Report dated September 5, BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING 10. ADJOURNMENT/CONCLUSION That the Utilities Committee conclude its regular meeting of September 20, 2018 (Time: 10:18 a.m.) Janis Knaupp, Legislative Services Coordinator Darrell Mussatto, Chair FINAL held on Thursday, September 20, 2018 Page 8 of 8