Metropolitan Washington Airports Authority PROCUREMENT AND CONTRACTS DEPT. AMENDMENT OF SOLICITATION

Transcription

1 Metropolitan Washington Airports Authority PROCUREMENT AND CONTRACTS DEPT. AMENDMENT OF SOLICITATION Metropolitan Washington Airports Authority Procurement and Contracts Dept., MA Crystal Drive Arlington, VA A. AMENDMENT OF SOLICITATION NO. 1B. DATED 1-17-C127 November 3, A. AMENDMENT NO. 2B. EFFECTIVE DATE Two (002) November 29, 2017 The solicitation identified in Block 1A is amended as set forth in Block 3. Hour and date specified for receipt of offers is extended, is not extended. Offerors must acknowledge receipt of this amendment prior to the hour and dated specified in the solicitation or as amended, by one of the following methods: (a) by completing Block 4 and returning copy of the amendment; (b) by acknowledging receipt of this amendment on the Solicitation Offer and Award Sheet, Block 13. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. 3. DESCRIPTION OF AMENDMENT Solicitation 1-17-C127 for Disaster Recovery Plan Services is hereby amended as follows: PAGE 1 A. Solicitation due date is hereby extended to 2:00 PM (EST), December 7, B. Section 02 (Envelope 01 Representation Package) of Evaluation Criteria, Attachment 02, is hereby replaced in its entirety by the text below: Submit an original and one (1) copy of the following documents in the Representation Package envelope: a. Solicitation Offer and Award b. Representations and Certifications (Section IV) c. LDBE Certification Exhibits as applicable: Exhibit A, Voluntary Efforts to Obtain MBE/WBE Participation Exhibit D, Contract Participation Form Exhibit F, LDBE Certification Application or proof of certification Exhibit G, Application for Joint Venture Eligibility Exhibit H, Request for Waiver Exhibit I, LDBE Unavailability Certification d. Insurance Affidavit (Section X Attachment 03) C. Attachment 01 Statement of Work is hereby replaced in its entirety by the attached. D. All other provisions and requirements of this solicitation remain unchanged. Except as provided herein, all terms and conditions of the document referenced in Block 1A, as heretofore changed, remain unchanged and in full force and effect. 4A. NAME AND TITLE OF OFFEROR 4B. SIGNATURE 4C. DATE MWAA Form PR-06 (Rev. 3/2017)

2 STATEMENT OF WORK (AMENDMENT 02) 1. Introduction The Metropolitan Washington Airports Authority (Airports Authority) intends to a contract to a qualified vendor to develop and deliver a Comprehensive IT Disaster Recovery Plan (DRP), as governed by the Airports Authority s Continuity of Operations Plan (COOP); a cloud based DRP management solution, and an IT Disaster Recovery Simulation Exercise. 2. Background The Office of Technology is responsible for the delivery of IT, Telecommunications, and Radio technology services and solutions across all business units of the Airports Authority and for maintaining the standards for all software and hardware utilized in the Airports Authority s technical environment. This includes lifecycle management and maintenance of servers, network infrastructure equipment, PC hardware platforms, operating systems, applications, business productivity software, and related peripherals. The responsibilities also include ensuring that all IT services and equipment are restored in the event of a disaster. The goal of this project is to develop and deliver elements associated with comprehensive Disaster Recovery Management to support the Airports Authority s responsibility to avoid and mitigate any problems associated with a disruption of operations. 3. Scope The Contractor shall provide all labor, design, materials, testing, implementation, documentation and support required to develop and deliver a comprehensive Disaster Recovery Management for the following Airports Authority Offices or Facilities: 1. Corporate Office Building (COB) 2. Primary Data Center 3. Reagan National Airport (DCA) 4. Dulles International Airport (IAD) 5. Dulles Toll Road (DTR) 6. Dulles Corridor Metrorail Project (DCMP) The physical addresses of Authority offices/facilities are located in Appendix 1of this Statement of Work. 4. Project Management Project Management The Contractor shall provide a project plan to achieve the goals outlined in the Statement of Work (SOW). The Project plan must include the approach to execute this effort, the strategy for eliciting information, the description and method of developing the Business Impact Assessment; the general process that will be utilized, resource expectations from Airports Authority staff, in addition to duration estimates and reporting outputs. The plan shall include the master schedule for completion of all activities within scope. (Deliverable 01)

3 Status reporting / Progress meetings. The Contractor shall provide weekly status reports on the support provided and participate in weekly status meetings, either telephonically or in-person. (Deliverable 02) The Contractor s representative(s), including the Project Manager, On-site Supervisor, and/or any other personnel deemed appropriate shall attend all meetings as required by the COTR to perform inspections, discuss, coordinate and evaluate the status and performance of services under this contract. 5. Technical Requirements 5.1. Disaster Recovery Plan (DRP) The Contractor shall provide a comprehensive DRP that documents the process and procedures necessary to recover and protect Airports Authority IT infrastructure in the event of a disaster. The Contractor shall provide a DRP with the current configuration of the Airports Authority IT infrastructure. (Deliverable 03) The Contractor must work with the COTR to create and coordinate schedules for interviews, surveys, discussions, and analyses of the Airports Authority functional business areas. Airports Authority business areas are detailed in Appendix 2 of this Statement of Work Final DRP The Final DRP shall include COTR approved final versions of all summary and detailed reports, presentations, templates, surveys and other artifacts to be used in the development and delivery of the DRP such as questionnaires, data flows and other information All resources used or created to perform this task will be considered the property of the Airports Authority DRP Hosting. Recommend a cloud based Disaster Recovery Plan Management solution loaded with the Airports Authority DRP data and configured for ongoing maintenance and execution (Deliverable 04) Licensing. The license and maintenance for the DRP solution must be obtained for the Airports Authority which must be named as recipient and owner of the support agreement Training. Contractor shall train identified staff in the maintenance and updating of the DRP The Contractor must ensure Airports Authority staff has the knowledge, skills to effectively operate, administer, and maintain the DRP solution The Contractor must provide training and any available training materials The Contractor must provide User Training for up to thirty (30) Airports Authority staff with a combination of instructor-led, hands-on, and small group training Disaster Recovery Plan Testing and Training 5.4. Contractor shall advise and train identified staff on standard DRP testing strategies and recommend the training strategy best suited for Airports Authority. (Deliverable 05). Possible Optional Task: Disaster Recovery Simulation Exercise The Contractor shall work with the COTR to facilitate the testing and execution of a disaster recovery simulation. (Deliverable 06)

4 6. Deliverables Table 1-1 Contract Deliverables # Identification/ Descriptions Formats 1 Project Plan (with agreed upon priorities and schedule) MS Project, MS PPT. MS Word 2 Status Reports MS Word 2003 or later, PDF 3 Disaster Recovery Plan (DRP) current configuration 4 DRP Remote Hosting Solution MS Word 2003 or later, PDF # of copies Schedule for deliverables Drafts Finals 7 days 14 days 3 7 days ; weekly 3 90 days 60 days there 120 days 90 days 5 DRP Training 120 days OPTIONAL TASK 7 Disaster Recovery Simulation (required only if tasking is authorized) TBD Approval process

5 APPENDIX 1 Place of Performance (Building Addresses) MWAA Office Location: MWAA Office Address: Corporate Office Building (COB) MWAA Headquarters; MA-600- IT Offices 2733 Crystal City Drive, Suite 600 Arlington, Virginia Reagan National Airport (DCA) DCA Airport Operations 2401 S. Smith Blvd. Arlington, VA Dulles Corridor Metrorail Project / Dulles Rail Project (DCMP/DRP) Business Offices. MWAA - Dulles Airport 198 Van Buren Street, Suite 300 Herndon, Virginia (703) Dulles International Airport (IAD) Dulles International Airport 1 Saarinen Circle Dulles, VA Dulles Toll Road Primary MA-600 Data Center MWAA Offices - Dulles Airport JPMorgan Chase Building Aviation Drive, Suite 250 Chantilly, Virginia Dulles Toll Road Administration Offices Dulles Toll Road, McLean, VA MWAA Data Center Verizon Data Center Uunet Drive Ashburn, VA 20147

6 APPENDIX 2 Airports Authority Business Areas # Title Description (and Department Mail Area) 1. CEO - Offices of the Chief utive Officer 2. COO Offices of the Chief Operating Officer 3. MWAA Audit Office MWAA Audit Office 4. DCA Airport Manager DCA Airport Manager DCA Operations DCA Engineering and Maintenance DCA Administration 5. IAD Airport Manager IAD Airport Manager IAD Operations IAD Engineering and Maintenance IAD Administration 6. Public Safety Police Chief Fire Chief Public Safety Administrator Public Safety Communications Center 7. CRO Chief Revenue Officer (CRO) utive 8. Communications utive 9. Airline Business Development 10. Concessions Development 11. Marketing and Consumer Strategy 12. Corporate Risk and Strategy Business Outreach utive Communications utive Community Relations Media Relations State and Local Government Relations Airlines Business Development utive Air Service Air Cargo Concessions Development Concessions Operations and Administration Concessions and Services Marketing and Consumer Strategy utive Revenue Strategy and Analysis Digital Strategy Marketing Corporate Risk and Strategy utive Internal Controls and Compliance Corporate Strategic Planning

7 Airports Authority Business Areas # Title Description (and Department Mail Area) 13. General Counsel Department: General Counsel utive 14. Engineering Engineering utive Construction Aviation Planning Design Building Codes Environmental 15. Finance & CFO Finance and Chief Financial Officer utive Budget Office Dulles Corridor Metrorail Controller Controller and Payroll Assistance Controller Treasury 16. HR & Admin Svcs Human Resources and Administration Services utive Equal Employment Opportunity Special Programs HR Info Systems Employee Resources and Personnel Management Benefits and Retirement Organizational Development Compensation Labor and Employee Relations Risk Management Support Services 17. Supply Chain Management Supply Chain Management utive Procurement Supplier Diversity Property Management 18. Office of Technology Office of Technology utive Applications Development Enterprise Architecture Enterprise Business Solutions (SaaS Workday) Information Security Program Support Technical Capital Investment Technology Operations