Purchasing Department Finance Group INVITATION TO BID

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Purchasing Department Finance Group August 7, 2012 INVITATION TO BID The City of Norwalk, Information Technology Department, is soliciting bids for Computer Server Hardware and VMware vsphere

1 Purchasing Department Finance Group August 7, 2012 INVITATION TO BID The City of Norwalk, Information Technology Department, is soliciting bids for Computer Server Hardware and VMware vsphere Enterprise Software for its Norwalk Police Department Data Center Facility Operation. Your firm has expressed interest in providing these products. Below is an outline of some of the requirements that apply to this project. PROJECT # 3204 Document length - 8 pages DEADLINE 2:00 PM August 23, 2012 PROJECT TITLE PROJECT SITE Computer Server Hardware and VMware Enterprise Software Information Technology - Police Data Center Room, One Monroe Street, Norwalk, Connecticut, Candidates will be required to provide: 1. Copies of current certifications as applicable. 2. Other information: Questions concerning the requirements of this solicitation should be submitted, in writing, to Gerald J. Foley, Purchasing Agent via to GFoley@norwalkct.org or via fax to The deadline for the submission of questions for this solicitation is 2:00 PM., August 16, BID DOCUMENTS for this solicitation are available upon receipt of this invitation over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided on the internet bid page. Businesses, without fax or Internet access equipment, may contact the Purchasing Department at for any RFP information. Our fax number is If, after review of the RFP documents, your firm is interested in performing the services specified, provide the information requested, sign and return the complete document, along with your detailed proposal, to the City of Norwalk Purchasing Department by the due date. Yours truly, Gerald J. Foley Purchasing Agent City of Norwalk Ph , Fax , gfoley@norwalkct.org Page 1, Computer_Servers_VMware_Software_3204.doc

2 SECTION 1 - RESPONSE FORMS SPECIAL NOTES ON RESPONDING: ADDENDA information is available over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. We strongly suggest that you check for any addenda a minimum of forty eight hours in advance of the bid deadline. SUMMARIES will be available any time after 5:00 PM on the day of the bid opening over the Internet at The document number to request will be the same as the project number indicated in the invitation to bid. Bid results will not be provided over the phone. AWARD NOTIFICATION will be issued by telephone, fax, or U.S. Mail. BUSINESSES WITHOUT FAX EQUIPMENT or Internet access may contact the Purchasing Department at for this information. BID RESPONSES are to be delivered to: City of Norwalk Purchasing Department, Room East Avenue P.O. Box 5125 Norwalk, CT See section 3 for information on delivering bids by fax. Page 2, Computer_Servers_VMware_Software_3204.doc

3 PRICING SHEET - #3204 Computer Servers + VMare Software - Police Dept. Data Center Room Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. Computer Server Equipment Base Computer Server Device 1. Computer servers as specified herein 2 $ $ Manufacturer Model Number Warranty Period (standard offer) Days / Year (s) Note: include with your bid submission a copy of the warranty statement for the proposed equipment Delivery, calendar days after receipt of order. 2. Options 1. Upgrade the computer server warranties to five (5) years, Next Business Day 2 $ $ Upgrade the SAS drives from dual 300GB to 2. 2 $ $ dual 450 GB drives, with base warranty Upgrade the SAS drives from dual 300GB to 3. dual 450 GB drives, plus upgrade the 2 $ $ computer server warranties to five (5) years Warranty Period (extended period offer) Days / Year (s) Note: include with your bid submission a copy of the extended period warranty statement for the proposed equipment Delivery, calendar days after receipt of order. Note: all pricing should include applicable freight / shipping charges. - Continued on next page Page 3, Computer_Servers_VMware_Software_3204.doc

4 PRICING SHEET - #3204 Computer Servers + VMare Software - Police Dept. Data Center Room Vendor Name - B.. VMware vsphere 5.0 Enterprise Software 1. vs5-ent-c VMware vsphere 5.0 software 4 $ $ 2. Vs5-ent-g-sss-c One (1) year software support for above 4 $ $ Options 1. Vs5-ent-3g-sss-c Upgrade software support for item #1 from one (1) year to three (3) years 4 $ $ Delivery, calendar days after receipt of order. Include with your bid submission a copy of the one (1) year and three (3) Service & Support agreements Submitted by Printed Name & Title - - Submitted by Signature Name & Title - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated Addendum #2, Dated - Addendum #3, Dated Addendum #4, Dated - Page 4, Computer_Servers_VMware_Software_3204.doc

5 1.2 BIDDER S QUALIFICATIONS If a qualification statement is not on file with Purchasing, or is over one year old, please answer the following questions. Attach a financial statement or other supportive documentation. 1. Number of years in business - 2. Number of personnel employed Part-time -, Full -time, 3. List six contracts of this type/size your firm has completed within the last three years: Project Date Contact Person Phone No. SERVICE - 4. Location of service center - 5. Size of service center (sq. ft.) - 6. Dollar value of parts relating to this bid in inventory $ 7. Number of full time technicians employed, qualified to handle this equipment: Attach any additional information that demonstrates your qualification for this work including appropriate certifications. Page 5, Computer_Servers_VMware_Software_3204.doc

6 SECTION 2 - PROJECT SPECIFICATIONS The following hardware and software is required by City of Norwalk s Information Technology Department to modernized and consolidate its aging guest computer servers that reside in their Police Department Data Center facility. These new servers will be used to replace three (3) Hewlett Packard (HP) servers, which range from five (5) to seven (7) years in age. These existing HP servers presently run Microsoft s Server 2003 version of virtual software. Due to the repeated unsatisfactory experiences that the City s Information Technology Department has had with the Hewlett-Packard (HP) service and support team over the last eighteen (18) months the City shall NOT accept or consider any bid submissions received from this solicitation effort that offer a Hewlett-Packard server solution. Introduction The City of Norwalk is inviting bid submissions from authorized resellers to provide VMware licenses and/or two (2) VMware compatible computer servers for the use within the Norwalk Police Department s Data Center Facility. These products will be used to replace the three (3) HP servers outlined above. The awarded vendor must be an authorized VMware Reseller. Interested vendors must include proof of their reseller authorization with their bid submission documentation to be considered for an award. Note: It is the intention of the City to have any and all of the equipment procured as a result of this solicitation shipped directly the Norwalk Police Department, Data Center Facility, One Monroe Street, Norwalk, Connecticut USA. Current Environment and future plans We also plan to add a NetApp SAN (not included in this package) this summer. Summary of current environment: 3 Microsoft Server 2003 Host Servers 2 Microsoft Hyper-V Host Servers 2 Physical servers running Windows Server 2008 Std. 18 guest servers - some 2008 Std and mostly 2003 Additionally, the City intends to add a NetApp SAN (not included in this package) sometime later this year (fall/winter 2012). Computer Server Equipment Baseline minimum server requirements: Two (2) Servers configured with Dual Intel Xeon E GHz CPU s Redundant Power Supplies Page 6, Computer_Servers_VMware_Software_3204.doc

7 Dual 300 GB hot-plug SAS drives Appropriate RAID Controllers to Support SAS drives 96 GB RAM 8 NICs Risers if needed to support NICs DVD w/ R/W Internal SATA Drive Rails for rack mounting Enterprise type system management like for example Dell s DRAC7 Hardware Warranty Std No O/S Option #1 Two (2) Option #2 Two (2) Option #3 Two (2) Servers configured as outlined above Replace standard X year hardware warranty with a five (5) year warranty Servers configured as outlined above Delete Dual 300 GB hot-plug SAS drives Substitute: Dual 450 GB hot-plug SAS drives Servers configured as outlined above Delete Dual 300 GB hot-plug SAS drives Substitute: Dual 450 GB hot-plug SAS drives Replace standard X year hardware warranty with a five (5) year warranty VMware vsphere 5.0 Enterprise Software Baseline requirements: Four (4) VMware vsphere 5.0 Enterprise for 1 processor (with 64 GB vram entitlement per processor) [Mfg p/n vs5-ent-c] Four (4) One (1) Year Support [Mfg p/n vs5-ent-g-sss-c ] Option #1 Four (4) Delete One (1) year support Add Three (3) year support [Mfg p/n vs5-ent-3g-sss-c ] Special Notes: 1. The request for multiple hardware and software configuration quotes is necessary in order for us to determine which solution gives us the most value within our budget. Also please describe the warranty terms are they 24/7, NBD, on-site, or user replaceable, etc. 2. If, when reviewing our environment, you note that 1) when quoting the server we should have additional part(s) in order to run VMware efficiently please include them in your quote as a separate item; and 2) VMware has changed any part numbers or we specified the incorrect part numbers please request a clarification from the purchasing department. Page 7, Computer_Servers_VMware_Software_3204.doc

8 SECTION 3 - GENERAL INFORMATION NOTE: SECTION 3 - GENERAL INFORMATION contains the City's Standard Terms and Conditions. You are responsible for obtaining a copy prior to bidding. If you do not have a revision dated , or later on file you may obtain a copy over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. Page 8, Computer_Servers_VMware_Software_3204.doc

Purchasing Department Finance Group INVITATION TO BID

Purchasing Department Finance Group September 20, 2012 INVITATION TO BID The City of Norwalk, Information Technology Department, is soliciting bids for Computer Software Microsoft Server 2008 plus SQL