'ie BOARD OF AIRPORT COMMISSIONERS REPORT TO THE. aili.,2 T, Q,,,Q (2

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1 Date Approval I Pending RW BY.002i 0Si 0,_.,ekl :70 Los Angeles World Airports REPORT TO THE BOARD OF AIRPORT COMMISSIONERS Q,,,Q (2 aili.,2 T, A proved by: Jake Adams, Chief Airport Engineer II 9_ alf\fl_, 'D-- Re I wed by: Roger Johnson, Deputy Executive Director \---0T----,.. "..._. 7) I." -,.. City 'ttorn 'ie AL t /3i Debora iv '-= hief Executive Officer r.. Meeting Date: CAO Review: Reviewed for 2/4/207 l 7 Completed N/A Status I Ily Finance /28/207 ElY N El NA CEQA /2/207 NY N I JH Procurement /2/207 El Y EN Cond CRW Guest Experience i 6/29/207 MY EN SUBJECT: Appropriate Funds in the not-to-exceed amount of $9,303,670 for Task Orders and Two (2) Component Guaranteed Maximum Price Work Packages to be Executed under Contract authority of DA-582 with Myers and Sons-Griffith, a Joint Venture for the LAWA Utilities and LAMP Enabling Projects (LULEP). Appropriate funds in the not-to-exceed amount of $9,303,670 for task orders and two (2) Component Guaranteed Maximum Price Work Packages to be executed under Contract Authority of DA-582 with Myers and Sons-Griffith, a Joint Venture for the LAWA Utilities and LAMP Enabling Projects (LULEP). RECOMMENDATIONS: Management RECOMMENDS that the Board of Airport Commissioners:. ADOPT the Staff Report. 2. DETERMINE that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2.f of the Los Angeles City CEQA Guidelines. 3. APPROPRIATE funds in the not-to-exceed amount of $8,88,45 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Replacement of Existing Waterline within CTA and Parking Structure 4 Ramp Construction, with Myers and Sons- Griffith, a Joint Venture (MGJV) for the LAWA Utilities and LAMP Enabling Projects (LULEP). Page UE. FUNDS. REQUEST

2 4. APPROPRIATE funds in the amount of $0,485,29 for the third set of task orders identified herein as part of Contract DA-582 with Myers and Sons-Griffith, a Joint Venture for the LAWA Utilities and LAMP Enabling Projects (LULEP). DISCUSSION:. Purpose Appropriate additional funds in the not-to-exceed amount of $0,485,29 for administrative, design, and engineering task orders that include, but are not limited to: Design for Underground Ductbank Along Westchester Parkway, Design for LaCienega Boulevard Restriping, Construction Services, General Liability Insurance, Contractor Mobilization and Overhead expenses. Appropriate funds in the not-to-exceed amount of $8,88,45 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Replacement of Existing Waterline within the CTA and Parking Structure 4 Ramp Construction for enabling work related to the LULEP project at Los Angeles International Airport (LAX). 2. Prior Related Actions April 6, Resolution No The Board of Airport Commissioners (Board) requested the Los Angeles City Council to consider and approve an ordinance to allow use of Alternate Project Delivery Methods and Competitive Sealed Proposal Selection Process (CSPSP) for Design-Build, Design-Build- Operate and Maintain and Construction Manager at Risk Contracts for delivery of select Capital Improvement Projects related to the LAMP at Los Angeles International Airport. On May 26, 205 the City Council approved Ordinance No authorizing the use of alternate project delivery methods as requested, Council File November 0, 206- Resolution No The Board authorized LAWA to advertise a Request for Proposals (RFP) for Qualified Firms to submit proposals to provide comprehensive engineering, design, demolition, preconstruction, and construction services delivered using Design-Build, Construction Manager at Risk, or a hybrid of the two (2) methods to carry out the LULEP project. April 6, 207- Resolution No The Board of Airport Commissioners approved the award of a three (3) year Contract (DA- 582) in the not-to-exceed amount of $300,000,000 to Myers and Sons-Griffith, a Joint Venture to carry out comprehensive engineering, design, demolition, pre-construction, and construction services using Design-Build, Construction Manager at Risk, or a hybrid of the two (2) methods to carry out the LULEP project. The Board also appropriated funds in the amount of $6,450,000 for the project's initial task orders. Page 2 UE.FUNDS.REQUEST.7.5.7

3 July 3, 207- Resolution No The Board of Airport Commissioners appropriated funds in the not-to-exceed amount of $5,076,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Manchester Square Fencing and for Lot E Refurbishment, with Myers and Sons-Griffith, a Joint Venture (MGJV) for the LULEP project. The Board also appropriated funds in the amount of $,650,000 for the second set of task orders for this project. August 25, 207- Resolution No The Board of Airport Commissioners appropriated funds in the not-to-exceed amount of $25,395,92 to allow execution of six(6) Component Guaranteed Maximum Price Work Packages for Lot C Reconfiguration, Metro City Bus Stop/Shelter Reconfiguration, Avis Relocation, USO Build-out, Belford Square Fencing, and World Way Road Improvements at Terminal 8 with Myers and Sons-Griffith, a Joint Venture (MGJV) for the LULEP project. The Board also appropriated funds in the amount of $,42,0 for the third set of task orders for this project. To date, the Board has approved appropriation of funds for task orders and CGMP's as summarized below: LULEP Projects to Date Funds Allocated Final CGMP Construction Start Construction Completion Manchester Square Fencing $,66,000 $67,732* 0/2/207 (/7/208) Lot E Refurbishment $3,90,000 $4,9,553 /7/207 (2/5/208) World Way West Road Imps. at T8 $46,03 $535,97 /28/207 (2/29/207) Lot C Reconfiguration (Phase ) $5,084,92 $4,827,875 /29/207 (3/5/208) Belford Square Fencing $323,232 $245,459 2/4/207 (2/27/207) USO Build-out $6,507,385 $7,32,320 (2//207) (5/22/208) Metro City Bus Shelter Reconfiguration $2,844,073 TBD TBD TBD Avis Relocation (Phase I) $0,75,297 TBD TBD TBD Total Funds for CGMP's to Date $30,47,92 Total Funds for Task Orders to Date $9,242,0 Total Funds Appropriated to Date $49,73,923 * Phase I only LULEP Projects - Current Request Replacement of Ex. Waterline in CTA $4,46,92 Parking Structure 4 Ramp Construction $4,672,259 Total Current Request for CGMP Funding $8,88,45 Current Request for Task Orders $0,485,29 Current Appropriation Request $9,303,670 Total Appropriations (upon approval of current request) $69,07,593 Total Contract Value Remaining $230,982,407 Page 3 IJEFUNDS REQUEST.7 5 7

4 3. Current Action Under the terms of this contract, Myers and Sons-Griffith, a Joint Venture (MGJV) will carry out the LULEP project, which is composed of smaller constituent projects. Taken as a whole, the this project is a critical tool to mitigate risk and protect the delivery schedule of the LAMP Program. The funding for administrative, design, and engineering activities under the LULEP project will be administered through task orders, while the funding for construction activities will be administered through CGMP'S. Final design and construction for the LAMP itself will not take place until receipt of all approvals needed through the National Environmental Policy Act process and the FAA. At the time of the LULEP contract award, LAWA Staff committed to bringing each CGMP and set of task orders before the Board for appropriation of funding. Administrative, Design, and Engineering ServicesTask Orders Staff is currently requesting task order funding in the not to exceed amount of $0,485,29 to provide administrative, design and engineering services for the enabling activities and associated tasks as identified below. Design Services: Design for Underground Ductbank Along Westchester Parkway ($620,000) Design for LaCienega Boulevard Re-striping ($,823,000) Administative Services Construction Services ($2,878,000) - Provides core contractor staffing for scheduling, estimating, design management, construction management, design and construction quality control, safety, contractor outreach, and overall management for the first year of the Contract. Contractor Mobilization, General Liability Insurance and Overhead Expenses ($5,64,29) Administrative services above are utilized by all projects within LULEP and the costs for these services are distributed accordingly. Component Guaranteed Maximum Price (CGMP) Work Packages Staff is currently requesting funding in the not to exceed amount of $8,88,45 to allow for execution of Component Guaranteed Maximum Price Work Packages identified below: Replacement of Existing Waterline within CTA ($4,46,92) Parking Structure 4 Ramp Construction ($4,672,259) LULEP Outreach and Communication Effective communication about LULEP activities is also critical to maintaining the execution schedule and our valuable relationships with community stakeholders. Under the terms of the contract, MGJV is required to notify and coordinate with stakeholders affected by LULEP activities. Page 4 UE FUNDS. REQUEST 7 5.7

5 Required communication measures include participation in the Construction Traffic Task Force (CTTF), composed of key LAWA stakeholders and tasked with working with residential and commercial neighbors on safety, traffic, and other impacts related to LAX construction activities. The LAWA Communications staff also attends the weekly CTTF meeting and helps generate media announcements on LULEP activities affecting the public. Activity-specific outreach and notification requirements are also included in task orders and CGMP's as needed, based on the nature of the activity. LULEP Small / Local / Local Small Business Enterprise Participation Status Myers and Sons-Griffith Joint Venture (MGJV) has committed to a 9.63% Small Business Enterprise (SBE) goal, a 2.50% Local Business Enterprise (LBE) goal, and a 7.49% Local Small Business Enterprise (LSBE) goal (a subset of the LBE goal) for the LULEP project. Myers and Sons-Griffith Joint Venture has achieved 0% participation under all of the programs to date. This deficiency is mostly due to the fact that LULEP is still in the design phase and the majority of the participation opportunities identified by MGJV will be occurring in the construction phase. The construction phase for LULEP has just recently commenced and will be ramping up over the next several months. Action Requested Staff requests that the Board of Airport Commissioners appropriate $9,303,670 under the contract DA-582 to execute the next set of task orders and CGMP'S. Fiscal Impact Costs incurred through this contract will be capitalized and, when projects are put in service, those costs will be recovered through landing fees, terminal rates and charges, as well as through non-aeronautical revenues. 4. Alternatives Considered Take No Action Without further appropriations, implementation of the identified project activities will be delayed. These projects and project activities have been prioritized by LAWA staff in conjunction with the design-builder as critical to preparing for the planned development of all LAMP projects. Delaying implementation of these projects puts the LAMP schedule and budget at risk. APPROPRIATIONS: Staff requests that funds in a not -to- exceed amount of $9,303,670 be appropriated and allocated from the LAX Revenue Fund to WBS Element (Landside Access Modernization Enabling Project) and other Board Approved capital projects as requested. Page 5 UE.FUNDS.REQUEST.7.5.7

6 STANDARD PROVISIONS:. This action, as a continuing administrative activity, is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2.f of the Los Angeles City CEQA Guidelines. 2. The underlying contract was approved as to form by the City Attorney. 3. Actions taken on this item by the Board of Airport Commissioners will become final pursuant to the provisions of Los Angeles City Charter Section Myers and Sons-Griffith, a Joint Venture will comply with the provisions of the Living Wage Ordinance and the Labor Code of the State of California (Prevailing Wage). 5. Procurement Services has reviewed this action (File No. 7844) and established a mandatory 5% Small Business Enterprise (SBE) goal, a 0% Local Business Enterprise (LBE) goal, and a 3% Local Small Business Enterprise (LSBE) goal (a subset of the LBE goal) for the project. Myers and Sons-Griffith Joint Venture committed to 9.63% SBE, 2.50% LBE, and 7.49% LSBE (as a subset to the LBE goal) participation. Myers and Sons-Griffith Joint Venture has achieved 0% participation under all of the programs. 6. Myers and Sons-Griffith, a Joint Venture will comply with the provisions of the Affirmative Action Program. 7. Myers and Sons-Griffith, a Joint Venture has been assigned Business Tax Registration Certificate number Myers and Sons-Griffith, a Joint Venture will comply with the provisions of the Child Support Obligations Ordinance. 9. Myers and Sons-Griffith, a Joint Venture has approved insurance documents, in the terms and amounts required, on file with Los Angeles World Airports. 0. As this is a construction project, the CAO has determined that this action is exempt from the provisions of Charter Section 022 (Use of Independent Contractor).. Myers and Sons-Griffith, a Joint Venture has submitted the Contractor Responsibility Program Questionnaire and Pledge of Compliance and will comply with the provisions of the Contractor Responsibility Program. 2. Myers and Sons-Griffith, a Joint Venture has been determined by Public Works, Office of Contract Compliance to be in full compliance with the provisions of the Equal Benefits Ordinance. 3. Myers and Sons-Griffith, a Joint Venture will comply with the provisions of the First Source Hiring Program for all non-trade Airport jobs. 4. Myers and Sons-Griffith, a Joint Venture has submitted the Bidder Contributions CEC Form 55 and will comply with its provisions. Page 6 UE. FUNDS. REQUEST